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Staff

A Fact Sheet for Departmental Leadership and Support Staff

Below is an overview of the SFS implementation process as it applies to fall and spring courses following a standard 15-week schedule. Steps that require specific attention by the academic units are indicated with a star.

Courses offered on a non-standard schedule (dynamically-dated classes, AP classes, many classes at the Santa Fe Center, etc.) are managed on a separate schedule. Regardless of specific dates, the sequence of steps given below will be followed.

  When? Who? What?

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Weeks preceding academic term

Chairs/Deans
Curriculum Committees
Department/School Staff

Verify the instruction type for each course in MyMav: lecture, thesis, lab, etc. If changes are required, process via the unit’s curriculum committee.

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Weeks preceding academic term

Chairs/Deans
Department/School Staff

Enter course data into MyMav, including instructor(s), instructor status (primary/secondary), workload percentages, begin date, end date, etc.

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First Wednesday of October/March

Chairs/Deans
Department/School Staff

Update MyMav records so that all courses have instructors assigned to them.

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First Wednesday of October/March

SFS Team ↔ Unit Staff

Request from units a list of courses for which a) there are multiple instructors and b) the instructors wish to be evaluated individually.

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Day after the last official drop date

SFS Team

Using MyMav data, begin creating Student Feedback Surveys for all courses; hold in reserve until issue date (see below).

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Mid November / April

Vice Provost

Notify all faculty members about impending deployment of the SFS process (via faculty listserv).

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2 weeks before last day of class

SFS Team

Issue e-mail messages to all students (via MavMail) inviting them to complete the SFS; the e-mail message includes a hyperlink to the survey site and a unique password to access the corresponding survey.

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~7 days into the process & again ~12 days into the process

Automatically-Generated E-mail

Issue reminders to all students who have not yet responded to the survey.

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Last day of class,
11:00 PM

SFS Team

Close all SFS surveys.

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Up to 4 weeks after term

SFS Team

Verify data; prepare reports for faculty.

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Up to 6 weeks after term

SFS Team

Issue departmental compilations for chairs / support staff.

Because of changes in the SFS process, we are asking each unit to reconsider which member of its staff should serve as the SFS contact. This individual should be the one who is responsible for entering and updating course information in MyMav: instructor assignments, start/end dates, etc.

 

Anticipated Questions

Q: What does my unit have to do so that students will know when to complete a Student Feedback Survey online?
A:  Nothing – provided that you have ensured that the data entered into MyMav are accurate.

The Central Administration will communicate directly with every student enrolled in each course via MavMail. The Office of the Provost will also maintain contact with the faculty about the SFS process.


Q: How will students know that they’re supposed to complete a Student Feedback Survey online?

A:  Every student enrolled in each course will receive an e-mail message from the “UT Arlington Student Feedback Survey” team informing him/her about the survey, including a hyperlink to the survey for a particular course and a unique password allowing access to the survey questions. Students may also find a list of surveys on their Blackboard page: https://elearn.uta.edu/.  

Q: Is there a central website where students can access all of their Student Feedback Surveys at once?
A:  Yes, their Blackboard page.

Q: If a student takes more than one course in a term, will that student receive multiple SFS messages?

A:  Yes. Students will receive one e-mail message for each course in which they are enrolled this term. Each of these messages includes a unique password for each of the different course surveys to be completed.

Q: What if students don’t check their MavMail? Will they be notified by alternate means?

A:  No, not directly. The information necessary to access the SFS for a course will appear only in the e-mail sent to the student’s address ending in ‘mavs.uta.edu’ as well as on their Blackboard page.


 
Q: Are the professors allowed to encourage students to complete the survey?
A:  Yes, so long as they do not offer students any sort of reward or inducement for participating.

Q: Two professors in my unit are team-teaching a course. Will student fill out separate surveys for both?

A:  Yes, provided that you provide us with a list of all such courses. We will ask for those lists at mid-term.

Q: If a student misses the deadline for completing the survey, can a new survey be issued?

A:  No. All surveys must be completed during the time frame specified in the invitation e-mail.

Q: Will professors be able to connect a student’s survey responses with his/her identity?

A:  No. When a student submits his/her survey online, those responses are anonymously combined with those provided by others in the course.

Q: When will the professors receive their SFS results?

A:  Four to six weeks after final grades have been posted.

Q: When will the academic units (chairs and AAs) receive the SFS results for all of their faculty members?

A:  Five to eight weeks after final grades have been posted.