In accordance with HB 2639/SB 1138 (Texas Education Code Section 51.9361), the Department of Student Activities & Organizations has developed an annual risk management education program for select registered student organizations at the University of Texas at Arlington. Under Texas State Law, it is mandatory for all registered student organizations to participate in the program annually. This program must be completed to remain in good standing with the University. Registered Student Organizations are required to participate in Risk Management Training every fall semester according to the organization’s Tier Classification.
Student Organization Risk Management Classifications
The classification of organizations is based on their relationship to the university, the scope of its activities, and the known and perceived risks associated with these activities.
Tier 1 organizations are those that contribute to the mission and culture of the university by routinely participating in activities and presenting events for their members and invited guests. These organizations are often housed within or connected to larger departmental organizations or departments/offices on campus. The activities and events of these organizations are considered to involve a moderate to high level of complexity due to their nature and/or scope.
Tier 1 organizations are typically those that:
- Sponsor large-scale events (300+ in attendance) that are social in nature
- Plan or host activities that would require insurance for the organization’s protection
- Sponsor event(s) that the University determines there is a need for special security
In addition to the responsibilities of all registered student organizations, Tier 1 organizations:
- Must have a full-time university employee to serve as the organization’s advisor. The advisor will be selected in cooperation with the Department of Student Activities and Organizations.
- Will be assessed during the registration process to determine whether the organization must meet additional requirements, such as developing an operations manual and/or carrying additional liability insurance
- Are responsible for complying with any additional requirements, stipulations, or restrictions placed on their registrationMust attend an in-person, risk management training annually. The president and at least one other officer are required to attend.
Examples of Tier 1 Student Organizations:
- Social fraternities and sororities
- Sport clubs
Tier 2 organizations are those that are consistent with the mission and culture of the university and primarily present events limited to their membership. These organizations are primarily interest groups capable of functioning with minimal support from or interaction with the university. The activities and events of these organizations are considered to involve a lower level of complexity due to their limited scope.
In addition to the responsibilities of all registered student organizations, Tier 2 organizations:
- Must have a full-time university employee to serve as the organization’s advisor.
- Are responsible for complying with any additional requirements, stipulations, or restrictions placed on their registration
- Must have the president of the organization complete an online, risk management module annually.
Access the Risk Management Training for Tier 2 Organizations
- Log on to www.uta.edu/training
- Select "Student Organization Risk Management" under the the "Training Catalog" tab
- Click on the [Enroll] button to add the course
- Under the "My Training" tab open the course and begin the training
Departmental organizations are those considered critical to the mission and culture of the university. These organizations are inherently linked to the university because of their role in representing UT Arlington or in presenting events that are considered an integral part of the institution. Departmental organizations routinely present events for the campus and broader community, and are strongly tied to a university department or office. The activities and events of these organizations are considered to involve a higher level of complexity because of their scope and perceived association with the university.
In addition to the university resources available to all registered student organizations, departmental organizations shall have:
- A full-time professional staff member whose job description designates them as the primary advisor to the departmental organization.
- Designated office or workspace provided by the university.
- Access to funding from university revenues and student fees.
Other privileges may be granted to departmental student organizations by the sponsoring University department or office, which may or may not be extended to other student organizations.
Examples of Departmental Student Organizations:
- Student Congress
- EXCEL Campus Activities
- UTA Ambassadors
- UTA Volunteers
- Freshman Leaders on Campus
- FSL Councils