The Graduate Student Senate (GSS), in conjuction with Graduate Studies, offers competitive Travel Awards (TAGSS) to Senate members who display above and beyond efforts in their service to GSS and its supporting organizations. These awards help defray the costs incurred by Senate members who are offered opportunities to conduct and present research at national and international institutions and conferences.
The GSS grants awards up to $1,250 for international research opportunities and $750 for national research opportunities. The GSS grants awards of up to $750 for international conference oral and poster presentations and $500 for national oral and poster conference presentations. Students may receive one travel award per academic year. The award given may be less than the maxiumum amount stated above depending upond the proposed budget. All applications must be approved by the GSS Executive Board and the Office of Graduate Studies.
These are competitive awards and students should submit professional, complete applications. Additional requirements and verification may be required for students applying for international/national research projects.
1. In order to be considered an active member, students must volunteer at three or more GSS sponsored events per semester. Attendance at no more than two Senate meetings may be counted toward this requirement.
2. Applicants must be considered active members in the semester in which they apply. The requirement listed above must be met before an application is submitted.
3. Applicants must be in good academic standing.
4. Applicants for oral or poster conference presentations must be the sole presenter. If the research is completed by a team, the applicant must be the first author or primary presenter of the paper or poster and the only member of the team who is traveling.
1. Completed application form. Forms may be found online below.
2. Approval from your Department to process the funding of your travel. The GSS does not distribute travel awards directly to the student. The Office of Graduate Studies distributes travel awards through individual departments; a member of your department must agree to process the transaction. Please provide the processing instructions to your departments' student travel administrator to avoid delays in disbursement (provided in the appendix of the application).
3. Presentation/Research Summary (300 words max). The summary should include the significance of the research or findings and the contribution the research or findings make to the advancement of the field. The use of common language easily understood by those outside of the discipline is required; abstracts submitted to professional conferences may not be used.
4. Two (2) letters of support. One letter must be from the UTA faculty member that is most familiar with your research, such as your supervisor or thesis/dissertation committee chair. The second letter may be from any UTA professor with whom you have completed a graduate level class.
5. Formal invitation. Presenters must obtain documentation from the conference or event at which they are presenting. Researchers must obtain documentation from the host institution at which they are completing research.
6. Proposed Budget. Categories of spending include all costs associated with travel including transportation, meals, lodging, and incidental costs.
7. Travel Policy Requirements. Air transportation MUST be booked through Corporate Travel Planners. Any travel not booked through Corporate Travel Planners WILL NOT be reimbursed. Please make an appointment with the student travel administrator in your department/college to discuss all rules and procedures for booking airfare and other UTA Travel Policy requirements.
Applications are due two months prior to the departure date. Please submit your completed application in a sealed envelope, with your signature over the seal, directly to the GSS office located in the Lower Level of the University Center. Ensure all supporting documentation for travel is included, as incomplete applications will not be considered.
Applicants will be notified of their status within 30 days. No awards will be approved for funding after the event has occurred.
return and follow-up requirements
Progress reports are due within five (5) days of the return date. Reports should include a statement addressing the importance of the travel award with regards to research projects and/or professional goals. Students who received travel awards for presenting should include descriptions of the presentation. Students who received travel awards for conducting research outside of UTA should include descriptions of their research process and results.
Students who fail to turn in progress reports in a timely manner may have their awards revoked or denied.
Please note: Progress reports must be submitted to the GSS within five business days of the expected return date. Failure on any applicant's part to meet the award requirements may result in denail or revocation of the award and renders the applicant ineligible for future awards offered through the GSS. GSS holds all rights to reject an application.
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