Event Planning, Registration and Space Reservations
Our office is here to assist you in making your events and activities a success and to help you navigate the university's procedures and policies concerning campus activities, meetings, assemblies and special events. You may call or reach us at 817-272-2293, mavorgs@uta.edu or by visiting us in the E.H. Hereford University Center, Lower Level.
Student Organizations
Events, activities and meetings should be registered through the Student Organizations Office. While it is reccommended that all activities be registered, it required to do so if any of the following conditions apply.
| Activities that require approval | Deadline |
|---|---|
| Reserve a room or space on campus | 3 class days in advance |
| Present a guest speaker/performer | 5 class days in advance |
| Use amplified sound (outdoors) | 3 class days in advance |
| Sell items, fundraise or solicit donations | 3 class days in advance |
| Serve or cook food on campus | 14 class days in advance |
| Serve alchoholic beverages (including off-campus) | 14 class days in advance |
| Travel more than 25 mi. from campus | 10 class days in advance |
University Departments
campus departments needing to reserve space in the pedestrian malls or general outdoor spaces on campus also do so by submitting a Campus Event Planning Sheet to the Student Organizations Office.
Campus Event Planning and Authorization
Registered Student Organizations (and departments wishing to reserve general outdoor spaces) should submit the Campus Event Planning Sheet [Form 27-1] with their faculty/staff advisor's signature to the Student Organizations Office, B120 UC, at least 3 class days in advance for simple activities (e.g., regular meetings, info tables). Additional advance notice may be necessary for more complex events: 14 days if food will be served; 10 days if alcohol will be served; 30 days if police support/staffing will be necessary.
- Event Checklist
- Event Planning Guide
- Post-event Evaluation
- Copyright (Movie Screening) Information
- Student Organization Alcohol Addendum
- University Center Room Reservations Addendum
Catering & fOOD delivery on Campus
UT Arlington's Dining Services provides catering services for the university community. Please visit UTA Carlisle Catering for details on their services, view catering menus, and online ordering. If you wish to use an off-campus food vendor, then they must be on the list of Approved Food Vendors and you must complete an Outside Food Verification Form at least 14 class days in advance of the event.
Campus Venues
The following lists are some of the campus venues available. Registered student organizations must first have an approved event registration (i.e., a date stamped Campus Event Planning Sheet) in order to reserve space on campus. The reservation of space is coordinated with the department which manages the venue.
Indoor Venues
- E.H. Hereford University Center (see available rooms)
- Bluebonnet Ballroom, Rio Grande Ballroom
- Rosebud Theatre and Foyer
- Carlisle Suite
- Meeting Rooms
- Maverick Activities Center (more about the MAC)
- Lone Star Auditorium
- multipurpose and game rooms, practice courts, lounges
- Classrooms (see Classroom Access Procedures [PDF])
- Texas Hall
- Maverick Stadium
- College Park Center
Common Outdoor Programming Areas
Reservations managed by Student Activities and Organizations:
- Library Mall - Zone Map [PDF]
- University Center Mall - Zone Map [PDF]
- Engineering Quadrangle and Mall - Zone Map [PDF]
- General Outdoor Spaces - See map [PDF]
- Architecture Courtyard
- Texas Hall West Lawn
- Nursing Park
- Arlington Hall Mall
- Other general campus spaces
Reservations managed by the Department of Campus Recreation:
- The Green at College Park
- West Lawn of the Maverick Activities Center
- Doug Russell Park
- Fields Complex
Reservations managed by Parking & Transportation Services:
- Parking Lots
- University Streets