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Event Planning, Registration and Space Reservations

Student organization events, activities and meetings should be registered through the Student Organizations Office.  All on and off-campus events with alcohol present at the event or location must be registered through Student Organizations.  All off-campus events that do not involve alcohol should be registered to assist with recognition and publicity.

All university departments and organizations needing to reserve space in the pedestrian malls or general outdoor locations on campus must do so through the Student Organizations office by filling out the Campus Event Planning Sheet.

Campus Event Planning Sheet Form (CEPS)Registered Student Organizations should submit the Campus Event Planning Sheet (Form 27-1 in the Forms Index) with their faculty/staff advisor's signature to the Student Organizations Office, B120 UC, at least 3 class days in advance for simple activities (e.g., regular meetings, info tables). Additional advance notice may be necessary for more complex events: 14 days if food will be served; 10 days if alcohol will be served; 30 days if police support/staffing will be necessary.

Catering & fOOD dELIVERY on Campus

UT Arlington's Dining Services provides catering services for the university community.  Please visit UTA Carlisle Catering for details on their services, view catering menus, and online ordering. If you wish to use an off-campus food vendor, then they must be on the list of Approved Food Vendors list to provide catering services on campus.

Campus Venues

The following lists are some of the campus venues available. Registered student organizations must first have an approved event registration (i.e., a date stamped Campus Event Planning Sheet) in order to reserve space on campus. The reservation of space is coordinated with the department which manages the venue.

Indoor Venues

Common Outdoor Programming Areas

Reservations managed by Student Activities and Organizations:

  • Library Mall - Zone Map [PDF]
  • University Center Mall - Zone Map [PDF]
  • Engineering Quadrangle and Mall - Zone Map [PDF]
  • Architecture Courtyard
  • Texas Hall West Lawn
  • Nursing Park
  • Arlington Hall Mall
  • Other general campus spaces

Reservations managed by the Department of Campus Recreation:

Reservations managed by Parking & Transportation Services:

  • Parking Lots
  • University Streets