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Posting of Materials on Campus

The following rules constitute the Sign Implementation Policy pursuant to the Handbook of Operating Procedures (§11-501).

Publicity is often the key to the success of an event or program. Due to the frequency of programs on campus, the following guidelines have been established relative to posting signs on campus so as to allow all departments and student organizations adequate space to advertise.

All postings must have:

  • The full name of the sponsoring student organization or department
  • A blank/content-free area (2 × 2 in.) in the bottom right-hand corner for the approval date stamp
  • Pertaining to a campus event, activity or useful service
    Postings lacking the above items will not be approved.

Signs, fliers, and banners must be date-stamped by the Student Organizations Office prior to posting (except those related to a Student Government election and those posted by departments on their own departmental boards). All signs and fliers should be placed on designated boards only unless special permission. Signs and banners posted in areas controlled by academic and administrative units must follow the prescribed procedures set forth by those units controlling the space. The University will remove unstamped or improperly located signs on campus. The sponsoring organization/department will be held monetarily responsible for repeated violations of the sign policy.

A bulletin board in the UC with approved flyers postedContent & Posting Policy

Content—Signs, Fliers, Banners (HOP 11-500)

No one may post a sign, flyer or banner that involves unauthorized commercial solicitation; contains obscene or libelous material; or directed to inciting or producing imminent lawless action and is likely to incite or produce such action; advocates the deliberate violation of any federal, state or local law.

Content—Distribution Literature (HOP 11-403)

Literature distributed on campus may contain the following advertising:

  1. Advertising for a registered student, faculty, or staff organization, or an administrative or academic unit;
  2. Advertising for an organization that is tax exempt under 501(c )(3) of the Internal Revenue Code (non-profit organization);
  3. Paid advertising in a publication primarily devoted to promoting the view of a non-profit organization, and any other advertising expressly authorized by Regents’ Rules and Regulations, or by contract with the university.

Posting—Signs, Flyers, Banners

All signs that are to be posted on a bulletin board or other designated location not administered by an academic or administrative unit must be date-stamped by the Student Organizations Office and comply with the Sign Implementation Policy.

  1. The material to be posted must be advertising an event or activity that that the organization is sponsoring or promoting a service being offered to the university community.
  2. Standard flyer size for display on campus is 8½ × 11 in. Any sign less than or equal to 11 × 17 in. is considered a flyer.
  3. Outdoor banners may not be more than 8 × 3 ft. Signs in excess of these sizes require special permission from the Student Organizations Office.
  4. Fliers to be displayed on campus will be limited to fifty (50) per event. Banners may not exceed six (6). All signs are valid for a period of up to ten (10) class days.
  5. Signs and fliers must be posted on approved bulletin boards in buildings.
  6. Personal notices may not exceed ten (10) and should be on a 5 × 8 in. card (half-sheet of paper) and displayed on approved bulletin boards only. They will be valid for a period of up to thirty (30) days.

Sidewalk Chalking

All sidewalk writing must be registered in advance at the Student Organizations office. The following rules shall apply unless permission is otherwise granted by the director:

  • Each organization will be allowed to request up to five campus sidewalk areas. These are generally limited to the UC Mall, Library Mall, and Engineering Mall/Quad
  • Writing must be done with water-souble chalk only (i.e., no temporarily adhesive/spray chalk)
  • Writing must be done on sidewalk surfaces only
  • Message must advertise upcoming campus events
  • No chalking on buildings, bridges or steps
  • No chalking inside buildings or within 25 feet of the entrance to a building

UC Display Cases

There are five display cases located on the main level of the E.H. Hereford University Center available for reservation for organizations and departments. The following procedures shall apply to all displays.

  • Reservations begin each semester coinciding with the opening days for UC/Outdoor spaces
  • Student organizations reservations shall open 2 weeks in advance of departments
  • Each group may reserve up to 2 displays per academic term (fall/spring/summer
  • If a display is not set up by the 2nd day, the reservation may be forfeited to another group
  • The Student Organizations Office reserves the right to cancel, remove or modify a display at any time

Dimensions - Display cases 1-4 are 8 ft. wide × 4 ft. high × 15 in. deep. Display case #5 is 5½ ft. wide × 4 ft. high × 15 in. deep.

UC Plaza Banners

There are twelve (12) banner locations in The Plaza Food Court dining area of the E.H. Hereford University Center.  The intent of the Plaza Banners is to provide a large and visible space where registered student organizations and university departments can communicate information of a significant nature to the campus community. The dimensions for these banners are 36 × 24 inches.