Undergraduate Assembly




The deliberations and the actions of the Undergraduate Assembly of The University of Texas at Arlington will be governed by the provisions of the Regentsí Rules and Regulations, the Handbook of Operating Procedures for the University of Texas at Arlington, and the Bylaws of the Undergraduate Assembly.


I.                   Officers and Meetings


A.                Officers of the Undergraduate Assembly shall be as designated in Section 3-501 of the Handbook of Operating Procedures.† The Provost of the University shall preside and a Secretary shall be elected from the members or ex-officio members for a two-year term.† Duties of the officers and provisions for substitutions are included in the Handbook.† In addition, a Parliamentarian shall be elected for a one-year term by the Assembly from members or ex-officio members of the Assembly.† In his/her absence the presiding officer shall appoint a substitute.


B.                 A minimum of four regular meetings will be held during each academic year. †The presiding officer of the Assembly will be responsible for scheduling the meetings and publishing the schedule.† The schedule of meetings is to be published during the first week of September.


C.                 Special meetings will be called by the presiding officer on his own initiative, or on the petition of seven members of the Assembly, or on the petition of 10% of the voting members of the faculty.† A special meeting will require a notice in writing to be delivered to the campus address of all members of the Assembly at least five working days prior to the date of the meeting.† Only those matters specified in the notice may be considered and acted on at any special meeting.


D.                In the event of an emergency, a meeting of the Assembly may be called by the presiding officer without prior notice to the membership.


E.                 Balloting by mail is authorized on matters submitted to the membership in writing by the presiding officer.† Sixty percent (60%) of the membership must vote in order for the results to become official.


II.                Rules of Procedure


A.                The general authority governing the conduct of Undergraduate Assembly meetings shall be Robertís Rules of Order (most current issue).† Minutes shall be considered for approval at the next regular meeting of the Assembly.


B.                 Sixty percent (60%) of the voting membership of the Assembly shall constitute a quorum.


C.                 In the normal course of business a voice vote will be employed to arrive at the decisions of the Assembly.† A roll call ballot will be used upon the request of three members of the Assembly, or a secret ballot will be conducted upon the request of any member of the Assembly.


D.                The order of business.


1.                  Approval of Minutes

2.                  Unfinished Business

3.                  Reports

a.                   Standing Committees

b.                  Special Committees

c.                   Other

4.                  New Business

5.                  Adjournment


E.                 The Ad Hoc Core Curriculum Committee may place proposed changes to the core curriculum on the agenda of any regular or special meeting of the Assembly, but the proposals shall not be acted upon until at least the next meeting of the Assembly.† Adoption of proposed changes in the university-wide core curriculum shall require a favorable vote of sixty percent (60%) of the members who are present and voting.


In no case shall the core (including university-wide general degree requirements) exceed forty percent (40%) of the hours required to obtain an undergraduate degree.


F.                  Requested exceptions to the university-wide core curriculum affecting an individual unit shall follow the same procedures as other proposed curriculum changes; they must be considered by the Assemblyís Standing Curriculum Committee and approved by the Assembly.


III.             The Agenda


A.                The Secretary of the Assembly shall be responsible for the publication of the agenda for regular meetings of the Assembly.


1.                  Items to be placed on an agenda shall be delivered to the Secretary at least ten days prior to the date on which the agenda is to be considered.


2.                  Items may be placed on the agenda by a member of the Assembly, by any member of the faculty, or by any student.† The Secretary will screen student requests to insure that the agenda item requested is appropriate for consideration by the Assembly.† The ten-day deadline will apply in all requests to place items on the agenda.


B.                 Each Assembly member shall be furnished a complete agenda, including full committee reports, five days prior to the date of the meeting at which the agenda is to be considered.† Two full working days must be included in this required lead time.


1.                  A summary agenda shall be furnished to each administrative office of the University at least five days prior to the date of the Assembly meeting at which the agenda is to be considered.


2.                  Each academic department is responsible for posting a copy of the summary agenda on the bulletin board at least five days prior to the date of the Assembly meeting at which the agenda is to be considered.


IV.             Appearance Before the Undergraduate Assembly


A.                Any faculty member may appear before the Assembly to speak to an item on the agenda.† The faculty member who wishes to speak should notify the Secretary of the Assembly in writing immediately prior to the meeting as to the item of interest to him and of his desire to be heard on the matter.


B.                 Students may appear before the Assembly to speak to an agenda item.† A student wishing to be heard must request permission in writing prior to the opening of the meeting.† The request to speak should be addressed to the Secretary of the Assembly.† Permission to speak to an item on the agenda may be granted by the presiding officer.


V.                Committees reporting to the Undergraduate Assembly


A.                Appointment of standing committees reporting to the Assembly


1.                  All appointments to standing committees reporting to the Assembly shall be made by the President of the University on the advice of the University Committee on Committees.† A yearly administrative memorandum lists the terms of appointment and the members of university committees.


2.                  Unless otherwise stated, chairmen of standing committees will be elected from the voting membership of the committees.


B.                 Standing Committees


1.                  Commencement Committee


The committee recommends policies governing student and faculty participation in commencement exercises.† The committee, with the advice of the President of the University, formulates and implements plans for commencement.


2.                  University Committee on Undergraduate Curricula


Curricular matters are forwarded to the University Committee on Undergraduate Curricula by the appropriate College/School Curriculum Committee.† Responsibilities of this committee consist of:† (a) reviewing and evaluating undergraduate curricular matters involving changes, deletions, or additions to undergraduate courses or undergraduate degree requirements; (b) providing appropriate assistance and advice concerning general university degree requirements; and (c) insuring that proposals under its consideration meet such requirements.† All curricular matters approved by this committee are forwarded and presented for action by the Assembly.


3.                  The University Library Committee


The purpose of the University Library Committee is to interpret library policies to the faculty and students, to convey faculty and student opinion to the Librarian, and to advise the Librarian and President concerning library policies.† In carrying out this purpose, the University Library Committee, in cooperation with the Librarian, is concerned with:† (a) formulating library policy in relation to the development of resources for instruction and research; (b) advising the allocation of book funds to the library and the various academic departments; and (c) determining a general program of library service for all the interests of the University.


4.                  The Registration, Calendar and Scheduling Committee


This committee has responsibility for policy development regarding registration procedures.† The committee also prepares and submits registration schedules (days and hours) and the university calendar (days and events) to the Assembly for final approval.


5.                  Academic Standards Committee


The committee recommends to the Undergraduate Assembly policies concerning admissions; academic progress, deficiency or probation; and graduation requirements.


6.                  Teacher Education Council


The council (a) provides liaison between the Center for Professional Teacher Education and other academic departments; (b) establishes policies for teacher education; (c) proposes new programs for certification; and (d) hears appeals from students denied admission to certification.


C.                 Ad Hoc Committee on University-wide Core Curriculum


1.                  Rationale for the Committee


University-wide core curriculum is the principal instrument by which general education, the foundation of college experience for all university students, is established and implemented.† Developing the design and determining the content of the courses in the core curriculum is the responsibility of all undergraduate faculty in the University.† The committee on core curriculum provides a forum for discussion and an agency for developing and reviewing this crucial program for undergraduate education in the University.


2.                  Formation of the Committee


At the pleasure of the President or by vote of the Assembly or when proposals are made by the undergraduate curriculum committees of colleges and other undergraduate degree granting units for changes to the university-wide core curriculum which affect all units, an Ad Hoc committee shall be elected by the faculty composed of:† (a) two members each from the College of Business Administration, College of Engineering, College of Liberal Arts, and College of Science, and (b) one member each from the School of Architecture, the School of Nursing, and the Center for Professional Teacher Education.† Each elected representative may or may not be a current member of the Assembly.


3.                  Operation of the Committee


The responsibilities of the Core Curriculum Committee shall be to consider proposals brought forth as described in V.C.2. above, and to make recommendations to the Undergraduate Assembly.† The committee will forward copies of proposed changes in the core curriculum to the Deans, Directors and the curriculum committee of each academic unit for review and comment.† After considering these reviews by college and non-college units, the committee will forward final recommendations to the Assembly.


VI.             Records of the Undergraduate Assembly


A.                The Secretary of the Undergraduate Assembly is responsible for keeping the minutes of all meetings of the Assembly.† The minutes are to be complete, including all supporting documents.


B.                 A complete copy of the minutes is to be filed in the office of the Secretary.† Another copy shall be placed on deposit in the library.† Other complete copies may be distributed as required.


C.                 A copy of the minutes of every meeting shall be distributed to each member of the faculty.


VII.          Amendment of the Bylaws


A.                Proposals for changes in the Bylaws may be placed on the agenda of any regular or special meeting of the Undergraduate Assembly but shall not be acted on until the next meeting of the Assembly.


B.                 Two-thirds of the members present and voting must approve the change in order for it to take effect.