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Glossary of Terms

Glossary of Terms

  1. Financial Management System (FMS): A term used by the UTShare Implementation Project to define the PeopleSoft Financial Supply Change Management (FSCM) software application, which includes various modules, such as general ledger, asset management, and purchasing.

  2. Human Capital Management (HCM): A PeopleSoft software application that includes various modules, such as human resources, benefits, and payroll.

  3. Module: A bundle of forms, tables and processes associated to specific tasks that can be accessed via PeopleSoft. UTShare will implement various Finance and Human Capital modules that departments and end-users will access, such as:

    SystemModuleAssociated Tasks


    Accounts Payable

    • Review voucher data
    • Pay purchase orders
    • Review vendor payment information


    Benefits / Benefits Administration / eBenefits

    • Track and view employee benefits plan information (i.e. health, retirement, etc.)
    • View leave accruals for faculty and staff
    • View benefits coverage and deduction information
  4. PeopleSoft: A commercial software solution owned by Oracle® that includes the Financial Management System (FMS) and Human Capital Management (HCM) system. Originally developed in the late 1980s, it is now one of the leading higher education and student information systems in the world.

    PeopleSoft facilitates and integrates all business functions, including:

    • Human Resources, Benefits, Payroll
    • Accounting, Purchasing, Physical Asset, Inventory Management
    • Accounts Receivable, Accounts Payable, Budgeting, Financial and Management Reporting
  5. UTShare: The University of Texas System Shared Services HCM and FMS PeopleSoft system that replaced DEFINE, the legacy HR and FMS Information System. The UT System Administration and the following institutions are participating in this effort:

    • UT Arlington
    • UT Brownsville
    • UT El Paso
    • UT Permian Basin
    • UT Rio Grande Valley
    • UT San Antonio
    • UT System
    • UT Tyler




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