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Preferred Supplier Agreements

The Procurement Office has established several campus-wide blanket orders/contracts, and are available for your viewing herein. If you need additional information regarding these contracts, please contact your Procurement Specialist.

Note: The majority of contract information below is in PDF format. Click here to download  Adobe® Reader®. This software is free, and freely distributable. It allows you to view and print Portable Document Format (PDF) files on all major computer platforms.

The University has contracted with three (3) preferred suppliers for coffee services. Each provider can service your department at various service levels:

  1. Vendor can delivery product upon departmental order.
  2. Vendor can maintain product levels by way of a set schedule where they come in and ascertain what product(s)/supplies need to be replenished.
  3. Vendor can maintain product levels as described in #2 above as well as provide and maintain brewing equipment.

In addition to coffee/tea products, each vendor can supply a variety of drink additives (sweeteners and creamers) as well as beverage accessories such as stirrers, cups, plastic ware and paper products.

Use of these providers is not required, but preferred. Payments for items purchases will be made via a non-PO voucher referencing Contract #2017-006.

For individual contract pricing and other information please click the following links:

Community Coffee Company
Mcliff Coffee & Vending Services
Vend Pro Refreshment Services

Please contact Nancy Czarowitz at ext. 2-7146 or with questions or for clarification.

The University's preferred on-line shipping service with multiple carriers is eShipGlobal. Using eShipGlobal as your source for all shipments, domestic and international, will ensure receiving the best discounted pricing available from FedEx, UPS, Lone Star Overnight, and DHL (international only), and 100% HUB credit. From eShipGlobal's site, the user can choose the preferred carrier and service, print airbills and return labels from their computer and track packages in transit. Payments will be made utilizing the university ProCard.

To set up an account and start shipping, complete the eShipGlobal Access Request Form and send to Nancy Czarowitz  by e-mail or fax (2-2685).

Information on the eShipGlobal shipping processes may be viewed at eShipGlobal Overview.

eShipGlobal Training Manuals are available upon request. Email Nancy Czarowitz if you would like a copy.

When the need for relocation services arises, UTA departments may utilize the vendors listed below through the Educational & Institutional Cooperative (E&I Coop) and BuyBoard.  

Procedure for contracting for relocation services:

  1. If the estimated total will be less than $15,000, departments may use whichever vendor they would like. If $15,000 or more, competitive quotes from at least 3 vendors must be secured. NOTE: When obtaining a quote, inform the vendor that you are requesting pricing per the University’s E&I Cooperative contract or the BuyBoard contract as noted for each vendor below.
  2. Submit a requisition in UTShare and attach all quotes to the requisition. The appropriate category code for relocation services is 80111506.
  3. Upon approval by the Procurement Office, a purchase order number will be forwarded to the requesting department for dissemination to the selected vendor.
  4. When the move is complete and an invoice is received, forward the invoice to your departmental buyer who will complete the purchase order in UTShare. Payment will be processed as per standard voucher processing procedures.

Please contact Joe White at ext. 2-6148 or with questions or for clarification.

Contact information for each company is listed below.  

Allied Van Lines – Berger Transfer (E&I)

Mark McIntyre

All Points of Texas -Atlas Van Lines (BuyBoard)

Jim Swann

A-1 Freeman Moving Group – North American Van Lines E & I National Service Center (E&I)

Prestige Business solutions Selected as new Preferred supplier for  Printing and Promotional Items

The University’s Office of Contract Management, in conjunction with a an evaluation team of University representatives, recently completed a thorough competitive Request For Proposal (RFP) and evaluation process and has selected Prestige Business Solutions as the preferred supplier for day-to-day printing needs of the University effective February 1, 2017. 

Prestige Business Solutions is a full service offset and digital print supplier with a wide range of printing and copying capabilities, including an on-line, easy to use ordering portal for items such as business cards and letterhead specifically tailored to the needs of the University. Prestige Business Solutions will be delivering completed print jobs to campus daily. Our campus representative, Doug Kraum (contact info below), is available to assist University departments personally as needed. In addition, Prestige Business Solutions is a certified Historically Underutilized Business (HUB) with the State of Texas.

Prestige Business Solutions can be reached directly at any of the following:
Main Number :

Doug Kraum
Lisa Petree

For more information on this new preferred supplier agreement you may contact Joe White in the Contract Management Office at 817-272-6148 or

New Five Year Agreement with W.W. Grainger, Inc for Maintenance, Repair and Operations Products and Services

The University, through the U.T. System Supply Chain Alliance, has entered into a new five-year preferred supplier agreement with W.W. Grainger, Inc. for a variety of maintenance, repair and operations products and services. Grainger was recently awarded the new contract after a rigorous competitive proposal process. Grainger has been providing outstanding products and services to the University for many years and all parties look forward to continuing the relationship.

While known traditionally for more industrial-type maintenance and repair items, Grainger now offers over 1 million different products in a variety of product categories that are available to the University under the new agreement. For more information on any of their products and services available please contact the representatives listed below or visit for a complete product and service catalog.

In addition to an aggressive pricing structure, the new agreement offers the following added value benefits to the University community at no additional charge:

  • Dedicated on-campus support
  • Product and safety training
  • Product demos from manufacturers as requested
  • On-line / punch out order capabilities in UT Share (PeopleSoft)
  • Inventory / usage audits and management

As a further benefit to the University, Grainger partners with the Burgoon Company which is a State certified Historically Underutilized Business (HUB). All Grainger products can be ordered through Burgoon to receive 100% HUB credit, with no price increase. Orders, questions, or requests for more information on any of the products and services available under this agreement can be directed to either:

Natalie Varela
W.W. Grainger, Inc.
Robert Rangel
Burgoon Company (HUB)

The University of Texas at Arlington utilizes the University of Texas Supply Chain Alliance to partner with two providers for copiers and printers. Contact information for each vendor is listed below:

Konica-Minolta Canon
Mark Wagganer Kevin Morrow
817-770-8084 214-766-6549 com

Contract Highlights

  • Either vendor may be used. However, no current lease can be terminated to switch providers. As the end of the lease approaches, it is advised to compare available models, features and pricing between both vendors.
  • The contracts cover Multifunctional Devices (MFDs) - such as network copier/printers.
  • The contracts provide for fixed discounts from list prices. These fixed discounts are applicable to both leased and purchased equipment. Under the lease option, for 36, 48 or 60 months, the cost will include a monthly lease price and a cost-per-copy print charge.   Each print charge (cost per copy), will pay for the cost of all consumables, maintenance, and service for the equipment.
  • Departments can consolidate all of their units for billing purposes and receive one monthly invoice for equipment leases and one monthly invoice for copy charges. In addition, you may now pay your printer/copier expenses with your ProCard, manage your account on-line, and get set up for auto-pay if desired.

How to Order

  1. Contact the representative listed above for the vendor you wish to use.
  2. To formalize the lease, vendors will provide the requisitioning department a lease document outlining the terms of the lease including units being leased, location, department contact, pricing, and all other relevant details. All lease documents must be submitted to the Office of Procurement & Payment Services for signature.
  3. After execution, the documents will be returned to the department for direct submission to the University’s current sales representative listed above.
  4. Upon placement, acceptance of the equipment, and receipt of invoice(s), the department will initiate payment for the lease and maintenance contract by following the How to Pay Your Invoice guidelines.

How to Pay Your Invoice

  1. Have the vendor set up your account for on-line payment via ProCard. This is the preferred method and eliminates many payment process steps required when paying with a traditional voucher.
  2. If a department does not opt for on-line ProCard payment, a Non-Purchase Order Voucher must be created and submitted with the appropriate backup documents.
  3. If submitting a voucher, include a copy of the signed documents referenced in HOW TO ORDER #2 along with the invoice as support for the first payment.
  4. For subsequent voucher payments, the voucher ID of the initial payment must be referenced in the 'Comments' of the non-purchase order voucher.
  5. Additional Information for non-purchase order voucher entry:
    • Konica Minolta's Vendor ID #0000025380 • Canon’s Vendor ID #0000026158 • Lease payments – Account Code 64033 • Maintenance/Clicks – Account Code 63811

For questions about this contract or procedure, contact your dedicated Procurement Specialist.