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Mandatory Use Campus Wide Agreements

The Office of Procurement Services has contracted with 2 certified HUB vendors for office supplies - Today's Business Solutions an Office Max partner, and Summus Industries, the partner with Staples.  Both vendors provide the University with significant savings on a wide variety of products and excellent customer services.  Below is information on each provider.  Please note these vendors are our exclusive partners, and use of these contracts is mandatory. 

The Campus delivery schedule for both vendors is Tuesday & Thursdays, which is in alignment with the University's sustainability policy.

  • TBS

    All UT Arlington departments can order supplies for desktop delivery directly from TBS  via MAVeSHOP, the University's on-line shopping portal.

    If your department has an immediate/emergency need for an office supply that cannot wait for the normal delivery schedule, or if an employee is in travel status and needs an item quickly, then please contact Julia Cornwell for the University’s Retail Card that can be presented at a local OfficeMax store. Using this card will ensure you are receiving our discounted pricing on core list items at all local and national OfficeMax retails stores.

    Arlington locations:

    OfficeMax

    1303 North Collins, Ste. 501

    North Arlington, TX 76011

    Phone: (817) 860-7052

    Hours: M-F: 8-9, Sat: 9-7, Sun: 11-6

    Cooper Street Plaza

    4619 South Cooper South Arlington, TX 76017

    Phone: (817) 472-5194

    Hours: M-F: 8-9, Sat: 9-7, Sun: 11-6

  • Summus Industries

    With innovative products and services, Summus/Staples make it easy to get the office essentials you need to help run your business more smoothly. Summus/Staples is available through the University's on-line shopping portal MAV eSHOP.

    Service, savings and expertise. Delivered. That's the Summus/Staples offering.

    From your dedicated Account Manager (Fabiola Garza/ info@summusindustries.comto your customer service representatives, you'll get a full team committed to delivering you the best service and savings possible.

    Customer Service

    800-527-3068

The Office of Procurement Services is pleased to announce an expanded partnership with Airgas USA, LLC as the University’s exclusive supplier for industrial and specialty gases and related products (excluding bulk liquid nitrogen tanks) effective immediately. Airgas was selected as the supplier of choice for gases and related supplies campus-wide based on their current contract with E&I Cooperative Services (E&I Master Agreement #CNR01362). Airgas was awarded the E&I contract as part of a rigorous competitive solicitation and evaluation process. Utilization of this expanded range of services from Airgas will enable the University and end users to realize many benefits including, but not limited to:

  • Lower overall pricing based on consolidated buying power of E&I Cooperative member institutions
  • A single-point of contact for the University (information provided below)
  • A strong contractual baseline in the E&I Contract
  • Ease of on-line ordering, order and invoice tracking
  • Availability of inventory management and cylinder tracking programs
  • Lab start-up design assistance (free of charge)
  • Largest gas distributor in the industry, now partnered with Air Liquide for added strength
  • Strong local presence and sourcing
  • Safety audits and training

Take a look at this presentation to learn more about Airgas can do for you Click For PowerPoint File 

 

Contact Airgas

To ensure your department has an account set up with Airgas or to learn more about the benefits Airgas has to offer please contact our campus representative:

Joseph Napieralski

817-201-8311 or joseph.napieralski@airgas.com

Existing Orders

NOTE: Airgas is also now available through MAVeSHOP.

Please reference E&I Master Agreement #CNR01362 on all requisitions and/or orders.

Dell Computer Logo

ORDERING DELL PRODUCTS

All Dell orders will be processed through Summus Industries, Inc. Summus is a long-time UT Arlington, UT System and Dell partner, as well as a certified HUB vendor in the State of Texas. For a list of all current approved configurations and pricing, please visit MAVeSHOP.

The University has contracted with four (4) companies for charter bus services. The new Agreements are effective as of September 1, 2017. The services are inclusive of transportation for day trips within the Dallas/Fort Worth area and overnight trips to destinations outside the DFW area and outside Texas for all university related functions. Use of these contracts is mandatory.  University departments may NOT contract for charter bus services with any company aside from these four (4) companies without prior approval from Procurement Services.  This is to ensure any company transporting university faculty, staff, students and/or guests carries the UT System required levels of insurance.

The contractors are Cowtown Charters, Dan Dipert Coaches, Echo Transportation and Lone Star Coaches. Use of any of these vendors is allowable. There are no primary, secondary, etc. contractors. For individual contract pricing and other information please click the following links:

Dan Dipert pricing

Cowtown Charters pricing

Lone Star Coaches pricing

Echo Transportation pricing

Please contact Joe White at ext. 2-6148 or procurement@uta.edu with questions or for clarification.

UT Arlington's contract for temporary employees is with Texas Industries for the Blind and Handicapped (TIBH). Use of this contract is mandatory if using a category below.

The University has three (3) categories within this contract:

  • Data Entry Operator:
    • Basic
    • Intermediate
    • Advanced
  • Clerical/Receptionist
  • Casual Labor/Maintenance Assistant

For departments needing a temporary employee, please follow the following procedure:

  • Contact either Jennifer Moore (x2066) or Kimberly Smith (x2061) at Staffing for Goodwill Industries at 817-332-7866. Please work with either of the aforementioned individuals to determine the appropriate temporary classification, start date, job assignment, location, etc.
  • Secure a UT Arlington parking permit for the temporary employee.
  • Submit a requisition in UTShare and attach the quote to the requisition. The appropriate category code for temporary employee services is 80111600.
  • Upon approval by the Procurement Office, a purchase order will be forwarded to the requesting department for dissemination to the selected vendor.

Please contact Joe White at ext. 2-6148 or procurement@uta.edu with questions or for clarification.

Click here to review position descriptions and prices.

The University of Texas at Arlington has selected Konica Minolta as its preferred supplier for copiers and managed print services effective April 2013. Konica Minolta services UT Institutions as the preferred supplier under The University of Texas System Supply Chain Alliance Contract #UTSSCA3812.

Contract Highlights

  • The contract covers Multifunctional Devices (MFDs) - desktop units and printers.
  • The contract provides for fixed discounts from list price. These fixed discounts are applicable to both leased and purchased equipment. Under the lease option, for 36, 48 or 60 months, the cost will include a monthly lease price and a cost-per-copy print charge.   Each print charge (cost per copy), will pay for the cost of all consumables, maintenance, and service for the equipment.
  • Departments can consolidate all of their units for billing purposes and receive one monthly invoice for equipment leases and one monthly invoice for copy charges.

How to Order

  1. Contact Carrie Bryson, the University’s dedicated representative for product pricing and information, or to have a complete managed print service analysis performed on your current fleet of prints, scanners, fax machines and copiers.  Email Carrie at cbryson@kmbs.konicaminolta.us, or call her - (214) 683-5845.
  2. To formalize the lease, Konica Minolta will provide the requisitioning department  the “Equipment Schedule to Master Premier Lease for The University of Texas System” and “Standard CPC Maintenance Contract for The University of Texas System – Institutional Participant”, both of which will be submitted to the Office of Procurement for signature.
  3. After execution, the two (2) aforementioned documents will be returned to the department for direct submission to the University’s current sales representative – see above.
  4. Upon placement, acceptance of the equipment, and receipt of invoice, the department will initiate payment for the lease and maintenance contract by following the How to Pay Your Invoice guidelines.

How to Pay Your Invoice

  1. A department initiates payment by creating a Non-Purchase Order Voucher.
  2. Include a copy of the signed documents referenced in HOW TO ORDER #2 along with the invoice as support for the first payment.
  3. For subsequent payments, the voucher ID of the initial payment must be referenced in the 'Comments' of the non-purchase order voucher.
  4. Additional Information for non-purchase order voucher entry:
    • Konica Minolta's Vendor ID #0000025380
    • Lease payments – Account Code 64040
    • Maintenance/Clicks – Account Code 63811

For questions about this contract or procedure, contact your dedicated Procurement Specialist.