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Faculty Information

Only Tenure/Tenure-Track faculty members are required to attend. However, other faculty members are always welcome!

If you are not planning to attend, you must fill out the Absence Request Form and turn it in to your Chair for approval. The deadline for this is November 17.

Official Faculty Commencement Attendance Policy Information

Attire

Faculty: Regalia, nice shirt/pants/dress/skirt and shoes (no jeans/shorts/sneakers). Regalia must include a tam or mortarboard, robe and hood. We will not be able to provide regalia. You must rent it in advance if you don't own your own. If you arrive without regalia, you will not be able to participate.

Arrival At College Park Center

Arrive by 2 p.m. There will be a sign-in sheet in each gym and the dock area. Please make sure you sign in to be counted as present.

College Park Center

You must enter the building through the GATE 1 Entry only. Only graduates, participants and staff volunteers will be allowed to enter through this door.

Tickets

Tickets are REQUIRED to enter the College Park Center. They will be emailed directly to each faculty member a week or so before the ceremony. Tickets are unique and may not be copied. Tickets may be printed out or shown on your smartphone.

FACULTY WHO ARRIVE WITHOUT TICKETS

  • Can show their ticket on their phone or bring their printed ticket 
  • Faculty will NOT be required to sign in if they bring/show their ticket

FACULTY WHO ARRIVE WITHOUT TICKETS

  • Will have to show a photo I.D. AND be on faculty list at Gate 1
  • Will be required to sign in at Gate 1 to account for their attendance

FACULTY WHO ARRIVE WITHOUT TICKETS or I.D.

  • Must be on faculty list at Gate 1
  • Will be required to sign in at Gate 1 to account for their attendance
  • Security will have to look them up in MyMav to verify identity
ABSOLUTELY NO ONE WILL BE ALLOWED DOWNSTAIRS WITHOUT BEING CLEARED

Assembly Locations

Stage Party
  • (Chairs, Associate Deans, Supervising Professors Who Are Hooding A PhD Student): You will assemble in the DOCK. Staff will direct you to this location.
Other Supporting Faculty With No Specific Role:

You will assemble in one of the gyms where the students are lining up:

  • BE, CSE and EE in Gym A (1st Gym)
  • CE, IMSE, MSE and MAE in Gym B (2nd Gym)

After you process into the arena, you will be seated in the first four rows of Sections 101 (those from Gym A) and 110 (those from Gym B). These are the sections closest to the stage, to the left and right of the students on the floor. This will provide more comfortable seating than the student seats on the arena floor.

Hooding Procedure for Doctoral Candidates

  1. Watch for your student to approach the announcer. Begin to move to your mark on the stage when the student before them has finished being hooded.
  2. Meet your student between the announcer’s podium and the diploma cover table. The stage will be marked for where you will stand.
  3. Receive your student’s hood with the pointed end up, velvet side facing you and the satin side facing your student.
  4. Have your student turn around to face the audience.
  5. Place the hood over your student’s head.
  6. Tap their shoulder to indicate you are finished and shake their hand.
  7. Return to your seat after finished.
NOTE: PhD graduates are grouped together 
  1. Students will be lining up by department (BE, CE, CSE, EE, IMSE, MSE, MAE) and then alphabetically within each department.
  2. If two students have the same supervising (hooding) professor, they will be in order by the last name that comes first in the alphabet.

Reminders

Be on time (or early, if possible).

Wear comfortable shoes.

You will not be returning to the gyms after the ceremony, so do not bring anything that you cannot carry with you into the arena. (No backpacks, purses, etc.)

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