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UTShare eForms Matrix

What Action Do You Want to Take Use This eForm

Hire or Re-Hire Employee


The Add New Assignment form is used to assign an employee to a position. This includes new hires and rehires.

Add New Assignment

Reappoint Active Faculty Member for New Term


The Add New Faculty Contract form is used to create a new contract or update an existing Faculty contract. Contracts are used to pay Faculty salary, or contracted amount, within a specified date range. This form will be used to reassign non-tenured Faculty.

Add New Faculty Contract

Transfer Employee to a Different Position


The Transfer Within Institution form is used to transfer an employee from one position to another within the same department or institution, without a break in service.

Transfer Within Institution

Request a Salary Change


The Pay Rate Change form is used to process a salary change for an existing employee.

Pay Rate Change

Create a New Position


The New Position Request form is used to create a new position for your department.

New Position Request

Change/Modify a Current Position


The Modify Position form is used to change the attributes on a vacant or filled position (i.e. Reports To change, Reorganization, Reclassification, Inactivate/Activate a Position, Transfer a Position, etc.).

Modify Position

Make Position Funding Changes


The Funding Change eForm is used to update the funding source on a position. Funding can be split between multiple Cost Centers and/or Projects.

Position Funding Change

Request Additional Pay, e.g., Salary Supplements, CDA, etc.


The Additional Pay form is used to request payment outside of an employee’s base salary. In addition, you may use this form to cancel or change an existing payment. Additional Pay includes Supplements, Special Assignments, Temporary Duties, Allowances, Awards, etc.

Add/Change Additional Pay

Termination of Employment


The Employee Termination form is used to end an employee’s employment with the University. This form will terminate all existing job records for the employee.

Employee Termination

End Secondary Assignment(s) - should not be used to terminate employment


The End Assignment form is used to end a single or multiple assignments for an employee (i.e. student, non-tenured faculty, etc.).

End of Assignment(s)

Retirement


The Employee Retirement form is used for employee’s retiring from the University. If the employee has multiple positions, this form will retire all job records for the employee.

Employee Retirement

Report Leave of Absence (For Faculty ONLY)


The Leave of Absence form is used to place an employee on paid or unpaid leave (e.g. Academic Development Leave, Administrative Leave, and Emergency Leave).

Leave of Absence Request

Report Return from Leave of Absence (For Faculty ONLY)


The Return from Leave form is used to return an employee form a paid or unpaid leave of absence (e.g. Academic Development Leave, Administrative Leave, and Emergency Leave).

Return from Leave of Absence