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Public Information and Records Management

Public Information

The Texas Public Information Act (Texas Government Code, Chapter 552) gives you the right to access government records; the public information officer may not ask you why you want them. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible, unless the information is exempt from disclosure under the Public Information Act.

The University will review and comply with information requests within 10 business days from the day after the request is received. 

What to provide in request :

Please provide name and contact information of requestor.
Be as specific as possible with the type of documents you are seeking.
If possible, provide the name of the department that may maintain the documents and provide the University with a date range.

Submit Open Records Request Electronically

Request for Public Information

As stated in the Texas Public Information Act and per UT System policy, we cannot accept verbal requests for public information. All requests must be submitted in writing.
We accept written requests through the following methods:

BY MAIL

Mr. Shelby Boseman, University Attorney
Public Information
The University of Texas At Arlington
701 S. Nedderman Dr.
Box 19110
Arlington, TX 76019-0145

BY ELECTRONIC MAIL

publicrecords@uta.edu

BY FAX

817-272-0839 
Attn: Shelby Boseman

BY HAND DELIVERY

Davis Hall
2nd Floor
Suite 241 
Office of Legal Affairs

Student transcripts cannot be released through the Public Information Office. You must instead contact UT Arlington's Registrar Office to obtain this information.

If you have questions, please contact Tiffany Gonzalez at 817-272-9075

FERPA

The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and 34 CFR Part 99, also known as the Buckley Amendment, is a federal law that protects the privacy of student education records and may affect how UTA responds to certain public information requests regarding student information. For more information on FERPA, please click here .

Records Management

THE PURPOSE OF RECORDS AND INFORMATION MANAGEMENT (RIM)

The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition.

THE TWO PRIMARY REASONS FOR MANAGING RECORDS

To comply with legal requirements applicable to state agencies and official university records, and to support UT Arlington policy in Records Management and Retention (HOP ADM 5-402).

To realize the benefits to the University as an organization that result from the application of records management practices. These benefits include:

  • Reduced legal liability
  • More efficient use of office space
  • More efficient use of employees' time
  • More complete and accurate information-gathering for management decisions
  • Quicker response to public information requests

HOW THE RIM PROGRAM AT UT ARLINGTON IS MAINTAINED

Each state agency is required to appoint a records management officer (RMO) who is responsible for the implementation and maintenance of the agency's records and information management program in accord with applicable laws, rules, and guidelines. UT Arlington's RMO is the University Attorney.

PROCEDURE 13-5, RECORDS AND INFORMATION MANAGEMENT

Records and Information Management (Procedure 13-5) describes the RIM program and provides instructions and resources for applying records management practices to university records.

CONTACT INFORMATION

Karen Phillips
Office of Legal Affairs

Address:

Office of University Compliance and Legal Affairs

701 S. Nedderman Dr.
Arlington, TX 76019-0136

Telephone: 817-272-5577

Email: policysite@uta.edu

UT SYSTEM AND UT ARLINGTON POLICY AND PROCEDURE

STATE OF TEXAS RECORDS MANAGEMENT LAWS, RULES, AND GUIDELINES