- Office of Legal Affairs
- Public Information and Records
Public Information and Records Management
Public Information
The Texas Public Information Act (Texas Government Code, Chapter 552) gives you the right to access government records; the public information officer may not ask you why you want them. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible, unless the information is exempt from disclosure under the Public Information Act.
The University will review and comply with information requests within 10 business days from the day after the request is received.
What to provide in request :
Please provide name and contact information of requestor.
Be as specific as possible with the type of documents you are seeking.
If possible, provide the name of the department that may maintain the documents and provide the University with a date range.
Submit Open Records Request Electronically
Request for Public Information
As stated in the Texas Public Information Act and per UT System policy, we cannot accept verbal requests for public information. All requests must be submitted in writing.
We accept written requests through the following methods:
BY MAIL
Mr. Shelby Boseman, University Attorney
Public Information
The University of Texas At Arlington
701 S. Nedderman Dr.
Box 19110
Arlington, TX 76019-0145
BY ELECTRONIC MAIL
BY FAX
817-272-0839
Attn: Shelby Boseman
BY HAND DELIVERY
University Administration Building
2nd Floor
Suite 241
Office of Legal Affairs
Student transcripts cannot be released through the Public Information Office. You must instead contact UT Arlington's Registrar Office to obtain this information.
If you have questions, please contact Tiffany Gonzalez at 817-272-9075
FERPA
The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g and 34 CFR Part 99, also known as the Buckley Amendment, is a federal law that protects the privacy of student education records and may affect how UTA responds to certain public information requests regarding student information. For more information on FERPA, please click here .
Records Management
THE PURPOSE OF RECORDS AND INFORMATION MANAGEMENT (RIM)
The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition.
THE TWO PRIMARY REASONS FOR MANAGING RECORDS
To comply with legal requirements applicable to state agencies and official university records, and to support UT Arlington policy in Records Management and Retention (HOP ADM 5-402).
To realize the benefits to the University as an organization that result from the application of records management practices. These benefits include:
- Reduced legal liability
- More efficient use of office space
- More efficient use of employees' time
- More complete and accurate information-gathering for management decisions
- Quicker response to public information requests
HOW THE RIM PROGRAM AT UT ARLINGTON IS MAINTAINED
Each state agency is required to appoint a records management officer (RMO) who is responsible for the implementation and maintenance of the agency's records and information management program in accord with applicable laws, rules, and guidelines. UT Arlington's RMO is the University Attorney.
PROCEDURE 13-5, RECORDS AND INFORMATION MANAGEMENT
Records and Information Management (Procedure 13-5) describes the RIM program and provides instructions and resources for applying records management practices to university records.
CONTACT INFORMATION
Karen Phillips
Office of Legal Affairs
Address:
Office of University Compliance and Legal Affairs
701 S. Nedderman Dr.
Arlington, TX 76019-0136
Telephone: 817-272-5577
Email: policysite@uta.edu
UT SYSTEM AND UT ARLINGTON POLICY AND PROCEDURE
- UTS115, Records and Information Management and Retention Policy
- UTS139, Texas Public Information Act
- Records Management and Retention (HOP ADM 5-402)
- Access to Records (Procedure 13-1)
- UT Arlington Records Retention Schedule
- Shredding of Records Through Asset Management (Procedure 2-74)
- Information Security Classification Standards
- Records Disposition Log (Form 13-6)