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Office of Information Technology (OIT)

UT Arlington
OIT: Office of Information Technology

Work Order · 817-272-2208 · System Status

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Storage Devices

System requirements: Mac, Windows


Many options are available for backing up your data. Each option comes with its own set of pros and cons. Determine which type of storage media works best for you based on your needs for data backup.

External Hard Drives

Ideal for backing up your entire computer or other large amounts of data, external hard drives are the cheapest, largest resource for backup storage space. Most are made from laptop or desktop hard drives and contain moving parts that can easily be damaged if the hard drive is moved during operation.  The best way to use an external hard drive is to set it in a secure place on the desk, and leave it alone.  It should be isolated from impacts, liquids, and sudden drops to insure operation.

OIT recommends the LaCie ruggedized series of external hard drives, which come in sizes ranging from 250GB to 1TB in size.  Many users will not need more than 250GB, if you are not sure please feel free to contact the Help Desk.  The ruggedized versions are more resistant to accidental damage, and are bright orange for increased visibility.  These drives use USB 2.0, and so are compatible with both PC and Mac computers.  They can be ordered by the computer store using a ProCard.

Flash Drives

Due to their compact size and lack of moving parts, this data backup resource can easily be attached to key chains or placed in to pockets and transported anywhere. They work well for storing copies of school work and other files you would want to access from any computer.  However, they should not be relied upon for long term storage, as they are easily misplaced and broken.

Online Storage

Online storage stores files on servers accessible over a network. This can also be a convenient way to access school work from any computer, and to share data with others.  You can upload files to an online storage resource such as MavSpace. Use of online storage requires an Internet connection to access files and can be limited by the speed of your Internet connection.  Some sites put limits on the amount and type of data that can be used.  Students, faculty and staff are encourage to use MavSpace, which is provided as a free service by the university.

UTA Departments have access to the K: Drive, which is backed up by EOS.  This is intended for things which must be shared by a department and are critical to the operations of the department.  Users should not backup personal data to the K: drive.

UTA employees have access to the J: Drive, which is intended for important files need for the employee to do their jobs.  All such documents and files should be stored here, as it is also backed up by EOS, who can assist in recovering data if something fails.  Personal files such as pictures, music, personal video, etc should NOT be stored on the J: drive.  There is limited space for each user, and should only be used for work related files.

UTA employees may store other data not appropriate for J and K drives on MavSpace, and on external hard drives.

UTA employees should not store work related documents on any third party servers.

CDs and DVDs

Burning data to a CD or DVD for long-term storage is risky and dependent on a lot of variables such as the quality of the media, scratches, and the media’s exposure to high temperatures, humidity, and light. If you plan to store data longer than a few years, it is recommended that you keep your backup on an external hard drive.