Policy 13-500

  1. Section 13-501 Joint Sponsorship of the Use of University Facilities

    The use of University Facilities by individuals who are not students, faculty or staff; by groups that are not registered students, faculty or staff organizations; or by associations or corporations for programs or activities must be jointly sponsored by the U. T. System or the University and shall be subject to the following conditions:

    1. The program or activity must be by invitation of the U. T. System or the University. Only the Chancellor of the U. T. System or delegate or the President or delegate can authorize joint sponsorship.

    2. In order for joint sponsorships to be appropriate, the educational implications of a program or activity must be self-evident, must directly supplement the educational purposes of the U. T. System or the University, and must not result in financial gain for the invited individual, group, association or corporation.

    3. The U. T. System or the University will be responsible for all details of the program or activity and reserves the right to approve all copy for advertising and news releases, and may require an accounting of the income and expenses directly related to the program or activity.

    4. The fee to be paid by the invited individual, group, association or corporation will be a matter for negotiation in each case and will be specified in the agreement providing for the joint sponsorship. At a minimum, the fee must ensure recovery of the costs incurred by the U. T. System or the University.

    5. The scheduling of University Facilities for programs or activities of the U. T. System or the University shall always have priority over the scheduling for programs or activities that are jointly sponsored.

    6. The University cannot be a joint sponsor for political or sectarian gatherings.

  2. Section 13-502 Rental Use of Facilities

    The use of Special Use Facilities by individuals who are not students, faculty or staff; by groups that are not registered students, faculty or staff organizations may be rented for an amount to be determined by the unit controlling the Facility. Rates must be charged for the use of the Special Use Facility that, at a minimum, ensure recovery of that part of the operating cost of the facility attributable directly or indirectly to such use.

  3. Section 13-503 Joint Sponsorship

    1. An event is a prohibited joint sponsorship if an individual or a student, faculty or staff organization

      1. depends on an off-campus person or organization for planning, staffing or management of the event; or

      2. advertises the event as jointly sponsored by an off-campus person or organization; or

      3. operates the event as an agent of, or for the benefit of, an off-campus person or organization (except for solicitation of charitable contributions under the authority of Section 13-401.B.9.); or

      4. distributes any proceeds of the event to an off-campus person or organization, except for

        1. the proceeds of charitable contributions solicited under the authority of Section 13-401.B.9.; or

        2. payment of a fair market price for goods or services provided to the University person or organization; or

    2. reserves a room or space for the use of an off-campus person or organization; or

    3. engages in any other behavior that persuades the Director of Student Governance and Organizations or delegate that an off-campus person or organization is in fact responsible for the event, in full or in substantial part.

    4. The following facts do not, in and of themselves, indicate a prohibited joint sponsorship:

      1. a university person or organization endorses an off-campus person or organization or its message;

      2. a university person or organization sells, distributes or displays literature prepared by an off-campus person or organization or containing contact information for an off-campus person or organization;

      3. a university person or organization has purchased goods or services from an off-campus provider;

      4. a registered student, faculty or staff organization has invited a guest speaker under Subchapter 11-1000.;

      5. a registered student, faculty or staff organization has received financial contributions to support the event from an off-campus donor.

      The purpose of these rules is to preserve the limited space on campus for the use of students, faculty and staff. It is not the purpose of these rules to prevent students, faculty or staff from exercising their right to associate with other persons or organizations holding views similar to their own.