Policy 5-204

  1. Title

  2. Policy

    1. The Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC) Board of Trustees requires, as a condition of accreditation, member institutions to notify SACSCOC of substantive changes. In some cases, SACSCOC approval is required prior to implementation.
    2. Prior to implementing any substantive change, the employee seeking the substantive change will follow the approval process set forth in University Procedure 20-1. This includes timely notification of substantive changes to the University’s employee designated as its SACSCOC accreditation liaison (SACSCOC Liaison), who is responsible for notifying or seeking approval from SACSCOC. If an employee is unclear as to whether a change is substantive, the employee should consult the SACSCOC Liaison. Failure to receive approval prior to implementation of any substantive change may result in SACSCOC sanctioning UTA and UTA disciplining the employee.
    3. All employees involved in a potential substantive change are required to be familiar with and comply with this policy. The SACSCOC Liaison is responsible for ensuring this policy and its implementing procedures are in compliance with current SACSCOC requirements. The SACSCOC liaison is also responsible for communicating the policy to university stakeholders.
  3. Definitions

    Substantive change: is a significant modification or expansion in the nature and scope of an accredited institution. Substantive changes include:

    • Any change in the established mission or objectives of the institution;
    • Any change in legal status, form of control, or ownership of the institution;
    • The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated;
    • The addition of courses or programs of study at a degree or credential level different from that which is included in the institution’s current accreditation or reaffirmation;
    • A change from clock hours to credit hours;
    • A substantial increase in the number of clock or credit hours awarded for successful completion of a program;
    • The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50% of an educational program.
    • The establishment of a branch campus;
    • Closing a program, off-campus site, branch campus or institution;
    • Entering into a collaborative academic arrangement that includes only the initiation of a dual or joint academic program with another institution;
    • Acquiring another institution or a program or location of another institution;
    • Adding a permanent location at a site where the institution is conducting a teach-out program for a closed institution;
    • Entering into a contract by which an entity not eligible for Title IV funding offers 25% or more of one or more of the accredited institution’s programs; and
    • Offering direct assessment or hybrid competency-based educational programs.
  4. Relevant Federal and State Statutes and Accrediting Boards and Commissions Rules and Regulations

  5. Relevant UT System Policies, Procedures and Forms

  6. Who Should Know

    Members of the faculty; academic and university administration.

  7. UT Arlington Office(s) Responsible for Policy

    The SACSCOC Liaison

  8. Dates Approved or Amended

    March 14, 2016

  9. Contact Information