Policy 7-600

  1. Section 7-601 Types of Meetings

    1. Regular meetings of the Council shall be held monthly during the Council year which shall be the University's fiscal year. If the Chairperson and Executive Committee have no new agenda items or proposals, they reserve the right not to hold a meeting but must notify the Council.

    2. Special meetings of the Council will be called by the Chairperson or upon petition of twenty (20) percent of the membership of the Council. Ten (10) working days notice should be given of any special meeting except in the case of an emergency situation. Only business specified in the call of the special meeting may be conducted at such a meeting.

    3. A Staff Forum shall be held annually to which all eligible staff members of the University shall be invited and encouraged to attend. The President shall be invited to be the guest speaker. The purpose of the forum shall be to share common interests and concerns, to pose questions, and to provide the President an opportunity to share information with staff.

    4. Members who cannot attend the meetings can allow their vote to be made by written proxy by an alternate attending that meeting.

  2. Section 7-602 Quorum Required

    Neither the Council or a committee shall conduct business without a quorum. A voting majority of the simple membership shall constitute a quorum for the conduct of the Council's business or the business of a committee. Motions may be passed by a simple majority of the quorum present and voting.

  3. Section 7-603 Floor Privileges

    Proposals, measures, and resolutions shall be introduced on the Council floor only by members of the Council. Persons who are not members of the Council may be granted the right to speak, but not to vote, on matters before the Council. When a request is made for this privilege, the Chairperson shall ask the Council for objections and, hearing none, shall grant permission to speak. If objections are raised, the privilege shall be extended only by vote of the Council.

  4. Section 7-604 Vote

    Only elected Council members present may vote. Action by the Council shall be by voice vote unless a vote is deemed by the Chairperson as being too close to determine. In this circumstance, the vote shall be by a show of hands. Some issues may require written ballots (such as election of officers); written ballots may be requested from the floor. Votes on all Staff Advisory Council proposals will be by roll call and will be published and posted for staff review.

  5. Section 7-605 Agenda

    Meetings of the Council shall have an agenda that includes the time and place of the meeting, the order of business, and copies of any substantive proposals. The Executive Committee shall set the agenda; however, items may be added to the agenda at the meeting if approved by a majority of the members present and voting. The agenda should be published in a form widely available to all eligible staff members. The Executive Committee shall (1) receive proposals for Council action or other presentations to the Council from any committee of the Council, from any member of the Council, from individual staff members or, from the President or designate; (2) refer all substantive proposals for Council action to appropriate committees for review prior to placing them on the agenda unless the Executive Committee is prepared to deal with an issue and present it to the Council; (3) include on the agenda of a regular meeting as soon as practical all items presented from various sources; (4) set the agenda so that the business can be disposed of in a meeting of reasonable duration; and (5) advise the Council of the apparent need for a special meeting.

  6. Section 7-606 Order of Business

    The order of business for meetings shall be set forth in the agenda. The order of business shall include but not be limited to: (1) call to order; (2) invited speakers; (3) approval of previous meetings minutes; (4) officer and committee reports; (5) unfinished business; (6) new business; (7) miscellaneous comments, announcements, tributes, etc. for good of the Council; and (8) adjournment.

  7. Section 7-607 Minutes

    The minutes of the meetings shall be open for inspection. As summary of the minutes shall be made available to all eligible staff members.