Procedures Index

Procedures (formerly Fiscal Regulations) may be accessed from this index. You may sort the table by Index, Title, Owner, or Published by clicking on the table headings. Content displayed may be refined by using the column filters located underneath the column titles.

Emergency procedures are indicated by series number 7-xx.

Listings of Retired Procedures (or Regulations) may be found in the disposition table.

Index Title
1-1 Payroll Processing - Pay Dates and Deadlines
1-2 Distribution of Payments
1-9 Federal Income Withholding Tax
1-12 Departmental Payroll Vouchers
1-15 Overtime Requests and Payments to Employees
1-16 Accrued Vacation, Sick Leave, Death Benefits, Excessive Absences and Mid-Month Terminations
1-17 Salary Spread Election
1-19 Payments for Professional Services
1-21 Payments to Nonresident Alien Employees
1-22 Scholarships Awarded to Nonresident Alien Students
1-23 Payments to Nonresident Alien Independent Contractors, Guest Speakers and Performers
2-1 Establishing Cost Centers
2-2 Types of Cost Centers and Projects
2-3 Cost Center and Project Statements
2-4 Expenditure Income Classifications
2-5 Charges to Departmental Services
2-6 Endowment Establishment and Management
2-7 Working Fund
2-8 Gifts to the University
2-10 Funds Held in Custody for Others
2-11 Year End Accounting
2-12 Transfer of Funds
2-13 Vendor Set-Up and Maintenance
2-14 Cash and Check Handling
2-15 Check Cashing Procedures
2-16 Assessment, Collection, and Depositing Sales Tax
2-17 Processing Exemptions and Waivers
2-37 Service Center Establishment and Maintenance
2-43 Responsibilities, Inventories, Reporting and Tracking of University Property
2-44 Addition of Property to a Department's Inventory
2-45 Removal of Property from a Department's Inventory
2-46 Removal of Equipment from the University Premises
2-47 Departmental Property Records
2-49 Property Management and Property Management Services
2-57 United States Government-Owned Equipment: Responsibilities, Care, Maintenance, Utilization, Identification, Disposition, and Records
2-60 Fabricated Equipment (United States Government-Owned Equipment
2-62 Records of Scrap and Salvage
2-64 Records of Materials and Supplies Consumption
2-74 Shredding of Records Through Property Management
2-80-2 Travel Authorization and Obtain Permission to Travel [8-13-2016]
2-81-2 Travel Services – Travel Agencies, Airfare, Car Rentals and Hotels [8-13-2016]
2-83-2 International Travel [8-13-2016]
2-86-2 Meals, Lodging, Travel, Expenses and Other Fees for Travel for State Appropriated and Local Funds [8-13-2016]
2-87-2 Travel for Persons Other Than Faculty and Staff Does Not Apply to State Appropriated Funds [On 8-13-2016]
2-89-2 Transportation Options in Travel Status [On 8-13-2016]
2-90-2 Completing Required Documentation for Travel Reimbursements [On 8-13-2016]
2-101 Identity Theft Prevention, Detection and Mitigation
3-1 General Policies
3-2 Definitions of Terms
3-3 Employment Procedures
3-4 Classification and Allocation of Positions
3-5 Salary Administration - Classified Service
3-6 Fair Labor Standards Act
3-7 Time Reports
3-8 Holidays
3-9 Vacation Leave Policies
3-10 Sick Leave Policies
3-11 Employee Insurance and Other Benefits
3-13 Longevity Pay
3-14 Hazardous Duty Pay
3-15 Other Employee Benefits
3-16 Family and Medical Leave Act
3-17 Military Leave of Absence
3-18 Miscellaneous Leaves of Absence
3-19 Work Schedules
3-20 Personal Information Changes
3-21 Personnel Records
3-22 Beginning and Ending Dates of Appointment
3-23 Probationary Period for Classified Employees
3-24 Employee Separation and Clearance Process
3-25 Performance Management Review
3-26 Retirement and Modified Services
3-28 Employee Complaint Procedures
3-30 Appointment of Relatives (Nepotism Rule)
3-31 Related Appointment Matters
3-33 Non-Faculty Teaching Assignments
3-34 Ethics and Standards of Conduct
3-35 Inclement Weather and Campus Emergency
3-37 Absenteeism
3-38 Sick Leave Pool
3-39 Death of an Employee
3-40 Drug and Alcohol Testing Policy
3-41 Alcohol and Drug-Free Workplace Policy
3-42 Illicit Drugs and Alcohol Abuse
3-43 Drug-Free Work Force Rules for Employees whose Salaries are Funded by a Department of Defense Contract
3-44 Volunteer Service
3-47 Reduction in Force and/or Reorganization Policy
3-49 Request for Accommodations Under the ADA (Americans with Disabilities Act of 1990) and ADAAA (Americans with Disabilities Act Amendments Act of 2008)
3-50 On-campus Student Employment
3-51 Minimum Age Requirement
3-52 State Employee Training Program
3-53 Optional Retirement Program (ORP)
3-55 Teaching Duties and Related Compensation for Full Time Administrators or Non-Faculty Employees
3-56 Benefit Replacement Pay (BRP)
3-57 Multiple State Employment
3-58 Completion of Immigration and Naturalization Service Form I-9
3-60 Eligibility of Retirees for Group Insurance Coverage
3-61 Employee Leave of Absence Without Pay
3-62 Wellness Program (Quest)
3-63 Long-Term Training (LTT)
3-64 Overtime
3-67 Flexible Work Arrangement
3-69 Parental Leave
3-70 Employee Tuition Assistance Plan
4-2 Best Value Purchasing Procedures
4-7 Departmental Contract Administration
4-11 Purchasing Card (ProCard) Program
4-14 Transactions with Employees
4-16 Tax
4-20 Bid Protest Procedures
4-21 Interagency Contracts
4-22 Damages and Shortages
4-26 Reimbursements and Payments Other Than for Travel and Purchase Orders
4-27 Gasoline Credit Card
4-28 Contract with Historically Underutilized Businesses (HUB)
4-29 Cell Phone Issuance Procedure
5-1 Services Provided
5-2 Night, Weekend and Holiday Services
5-3 Service Call Center (SEC)
5-4 Work Order System (Priorities)
5-5 Building Configuration Control
5-7 Repair of Furnishings and Furniture
5-9 Custodial Services
5-10 Floor Covering
5-11 Motor Vehicle Color and Identification Policy
5-12 Vehicle Gasoline Dispensing Procedures
5-13 Vehicle Repair
5-14 Vehicle Rental
5-15 UTA Vehicle Fleet Management Plan
5-16 Capital Expenditures
5-17 Space Inventory Reporting
6-1 Abandoned and Lost Property
6-2 Accidents (Motor Vehicle Collisions)
6-3 Assist Motorist
6-4 Burglar Alarms
6-5 Emergency Message Delivery
6-6 Employing Off-Duty Officers
6-7 Money Escorts
6-8 Offenses and Incidents
6-9 Parking Permits
6-10 Special Events Parking
6-11 Unlock Buildings
6-12 Vacation Check (Close Patrol)
6-13 Service Vehicle Operation on Campus
6-14 Building - After Hours Access
6-15 Key and Lock Control
6-16 Skateboard, Roller Skates, Blades Use on Campus
6-17 Security Camera Policy
7-1 Emergency Communications
7-2 Fire
7-3 Tornado
7-4 Medical Emergencies on Campus
7-5 Elevator Emergency Actions
7-6 Emergency/Fire Evacuation Procedures
7-7 Outdoor Group Activities/Weather Hazards
8-1 University Environmental Health & Safety Policy
8-2 Accident/Fire Reporting Policy
8-3 Reporting Fire Safety Deficiencies
8-4 Hazard Reporting
8-5 Use of Radiation Sources
8-6 Driving Records/Training
8-7 Workers' Compensation Insurance (WCI)
8-8 Return to Work Policy for Work-Related Injury or Illness
8-9 Smoke Free Procedure for Campus Facilities
8-10 Biological Safety
8-11 Chemical Safety
8-12 Building Roof Access
9-1 Charges for Medical Record Duplication
10-2 Green Building
10-3 Anti-Idling
10-4 University Recycling
11-2 Mail Service
12-1 General Information
12-2 Long Distance Calling
12-3 Telephone Installation, Changes and Repairs
13-1 Open Records Requests
13-2 Registration of Faculty and Staff Organizations
13-3 Release, Waiver and Indemnity Agreement
13-4 Creation and Maintenance of UT Arlington Procedures, Forms and Exhibits
13-5 Records and Information Management
13-6 Reporting Claims or Possible Claims Arising Under the Texas Tort Claims Act
14-3 U.S. Permanent Residency - University Policies And Procedures
14-4 Hiring Temporary Nonimmigrants
16-1 Scholarships
17-1 Electronic Access Review
17-2 Faculty and Staff Identification Cards (Mav Express ID)
17-3 Student Identification Cards (Mav Express ID)
17-4 Sponsored Affiliate Identification Cards (Mav Express ID)
17-5 Special Use and Temporary Cards (Mav Express ID)
17-6 New Electronic Card-Access System Request and Installation
17-7 Automatic Removal of Electronic Door Access Privileges
17-8 Electronic Access Requesting - Room Ownership/Requesting Privileges
17-9 Vetting of Undocumented Students for ID Card Issuance
19-1 Emergency Centralized Computer Distribution Procedure
19-2 Appointment of Information Resource Roles
19-3 Securing Publicly Accessible Devices
20-1 20-1 Substantive Change Compliance
21-1 Handbook of Operating Procedures