Procedures (formerly Fiscal Regulations) may be accessed from this index. You may sort the table by Index, Title, Owner, or Published by clicking on the table headings. Content displayed may be refined by using the column filters located underneath the column titles.

Emergency procedures are indicated by series number 7-xx.

Listings of Retired Procedures (or Regulations) may be found in the disposition table.

Index
Title
Owner
Published
1-1 Payroll Processing - Pay Dates and Deadlines Payroll Services 11/03/2011
1-2 Distribution of Payments Payroll Services 11/03/2011
1-7 Emergency Checks Payroll Services 11/03/2011
1-9 Federal Income Withholding Tax Payroll Services 11/08/2012
1-12 Departmental Payroll Vouchers Payroll Services 05/04/2012
1-15 Overtime Requests and Payments to Employees Payroll Services 05/04/2012
1-16 Accrued Vacation, Sick Leave, Death Benefits, Excessive Absences and Mid-Month Terminations Payroll Services 06/28/2012
1-17 Salary Spread Election Payroll Services 06/28/2012
1-19 Payments for Professional Services Payroll Services 09/29/2011
1-21 Payments to Nonresident Alien Employees Payroll Services 01/19/2012
1-22 Scholarships Awarded to Nonresident Alien Students Payroll Services 01/19/2012
1-23 Payments to Nonresident Alien Independent Contractors, Guest Speakers and Performers Payroll Services 01/19/2012
2-1 Establishing Operation Accounts Accounting Services 11/03/2004
2-2 Type of Accounts Accounting Services 11/03/2004
2-3 Statement of Accounts Accounting Services 05/28/2008
2-4 Expenditure Income Classifications Accounting Services 11/03/2004
2-5 Charges to Departmental Services Accounting Services 02/05/2009
2-6 Endowment Establishment and Management Accounting Services 03/01/2013
2-7 Working Fund Accounting Services 03/28/2005
2-8 Gifts to the University Accounting Services 11/03/2004
2-10 Funds Held in Custody for Others Accounting Services 11/03/2004
2-11 Year End Accounting Accounting Services 11/03/2004
2-12 Transfer of Funds Accounting Services 11/03/2004
2-13 Vendor Set-Up and Maintenance Procurement Services 11/10/2009
2-14 Cash and Check Handling Accounting Services 03/06/2008
2-15 Check Cashing Procedures Accounting Services 11/03/2004
2-16 Assessment, Collection, and Depositing Sales Tax Accounting Services 04/01/2005
2-17 Processing Exemptions and Waivers Student Financial Services 12/07/2009
2-36 MyMav Account/Posting Charges Student Financial Services 12/07/2009
2-37 Service Center Establishment and Maintenance Accounting Services 01/01/2013
2-43 Responsibilities, Inventories, Reporting and Tracking of University Property Asset Management 04/23/2013
2-44 Addition of Property to a Department's Inventory Asset Management 09/16/2009
2-45 Removal of Property from a Department's Inventory Asset Management 04/23/2013
2-46 Removal of Equipment from the University Premises Asset Management 06/09/2010
2-47 Departmental Property Records Asset Management 05/02/2010
2-48 Motor Vehicles Asset Management 05/18/2011
2-49 Central Receiving and Central Receiving Services Asset Management 09/17/2013
2-57 United States Government-Owned Equipment: Responsibilities, Care, Maintenance, Utilization, Identification, Disposition, and Records Asset Management 11/17/2010
2-60 Fabricated Equipment (United States Government-Owned Equipment Asset Management 06/09/2010
2-62 Records of Scrap and Salvage Asset Management 11/17/2010
2-64 Records of Materials and Supplies Consumption Asset Management 07/08/2010
2-74 Shredding of Records Through Asset Management Asset Management 10/06/2009
2-75 Allowable Expenditures Does Not Apply to State Accounts Travel 04/01/2014
2-80 Request for Travel Authorization and Obtain Permission to Travel Travel 09/05/2013
2-81 Travel Services Travel 03/03/2014
2-83 International Travel Travel 05/13/2013
2-86 Meals, Lodging, Incidental Expenses and Other Fees for Travel for State and Local Funds Travel 12/20/2013
2-87 Travel for Persons Other Than Faculty and Staff Does Not Apply to State Accounts Travel 08/30/2010
2-89 Transportation Does Not Apply to State Accounts Travel 12/20/2013
2-90 Completing Required Documentation for Travel Reimbursements Travel 10/31/2013
2-101 Identity Theft Prevention, Detection and Mitigation Accounting Services 05/01/2009
3-1 General Policies Human Resources 10/11/2004
3-2 Definitions of Terms Human Resources 10/11/2004
3-3 Employment Procedures Human Resources 03/05/2014
3-4 Classification and Allocation of Positions Human Resources 07/08/2009
3-5 Salary Administration - Classified Service Human Resources 07/08/2009
3-6 Fair Labor Standards Act Human Resources 03/30/2005
3-7 Time Reports Human Resources 10/11/2004
3-8 Holidays Human Resources 11/14/2012
3-9 Vacation Leave Policies Human Resources 06/14/2013
3-10 Sick Leave Policies Human Resources 08/21/2013
3-11 Employee Insurance and Other Benefits Human Resources 02/14/2005
3-13 Longevity Pay Human Resources 01/28/2011
3-14 Hazardous Duty Pay Human Resources 09/01/2005
3-15 Other Employee Benefits Human Resources 01/21/2011
3-16 Family and Medical Leave Act Human Resources 03/24/2009
3-17 Military Leave of Absence Human Resources 12/01/2010
3-18 Miscellaneous Leaves of Absence Human Resources 08/21/2013
3-19 Work Schedules Human Resources 10/11/2004
3-20 Personal Information Changes Human Resources 12/01/2010
3-21 Personnel Records Human Resources 08/03/2010
3-22 Beginning and Ending Dates of Appointment Human Resources 10/11/2004
3-23 Probationary Period for Classified Employees Human Resources 02/20/2014
3-24 Employee Separation and Clearance Process Human Resources 03/08/2013
3-25 Performance Management Review Human Resources 07/08/2009
3-26 Retirement and Modified Services Human Resources 10/11/2004
3-27 Discipline and Discharge Policy Human Resources 07/08/2009
3-28 Employee Complaint Procedures Human Resources 12/04/2013
3-30 Appointment of Relatives (Nepotism Rule) Human Resources 05/18/2012
3-31 Related Appointment Matters Human Resources 10/11/2004
3-33 Non-Faculty Teaching Assignments Human Resources 01/24/2014
3-34 Ethics and Standards of Conduct Human Resources 08/08/2011
3-35 Inclement Weather and Campus Emergency Human Resources 08/02/2013
3-37 Absenteeism Human Resources 10/11/2004
3-38 Sick Leave Pool Human Resources 01/21/2011
3-39 Death of an Employee Human Resources 01/24/2014
3-40 Drug and Alcohol Testing Policy Human Resources 01/24/2014
3-41 Alcohol and Drug-Free Workplace Policy Human Resources 01/24/2014
3-42 Illicit Drugs and Alcohol Abuse Human Resources 01/24/2014
3-43 Drug-Free Work Force Rules for Employees whose Salaries are Funded by a Department of Defense Contract Human Resources 01/24/2014
3-44 Volunteer Service Human Resources 09/19/2012
3-47 Reduction in Force and/or Reorganization Policy Human Resources 01/24/2014
3-49 Employment of Persons with Disabilities Human Resources 02/28/2014
3-50 On-campus Student Employment Human Resources 09/03/2008
3-51 Minimum Age Requirement Human Resources 01/24/2014
3-52 State Employee Training Program Human Resources 05/23/2008
3-53 Optional Retirement Program (ORP) Human Resources 05/04/2012
3-55 Teaching Duties and Related Compensation for Full Time Administrators or Non-Faculty Employees Human Resources 10/11/2004
3-56 Benefit Replacement Pay (BRP) Human Resources 02/11/2011
3-57 Multiple State Employment Human Resources 10/11/2004
3-58 Completion of Immigration and Naturalization Service Form I-9 Human Resources 10/11/2004
3-60 Eligibility of Retirees for Group Insurance Coverage Human Resources 02/14/2005
3-61 Employee Leave of Absence Without Pay Human Resources 10/11/2004
3-62 Wellness Program (Quest) Human Resources 02/26/2014
3-63 Long-Term Training (LTT) Human Resources 07/24/2008
3-64 Overtime Human Resources 01/24/2014
3-66 Employee Tuition Assistance Plan Human Resources 07/01/2009
3-67 Flexible Work Arrangement Human Resources 03/10/2010
3-69 Parental Leave Human Resources 01/28/2011
4-2 Best Value Purchasing Procedures Procurement Services 07/10/2013
4-5 Wireless Communication Device Allowance Procedures Procurement Services 07/08/2010
4-7 Departmental Contract Administration Procurement Services 08/30/2011
4-11 Purchasing Card (ProCard) Program Procurement Services 12/16/2013
4-14 Transactions with Employees Procurement Services 02/23/2005
4-16 Tax Procurement Services 06/05/2009
4-20 Bid Protest Procedures Procurement Services 05/21/2008
4-21 Interagency Contracts Procurement Services 05/07/2004
4-22 Damages and Shortages Procurement Services 06/05/2008
4-26 Reimbursements and Payments Other Than for Travel and Purchase Orders Procurement Services 02/06/2014
4-27 Gasoline Credit Card Procurement Services 05/22/2013
4-28 Contract with Historically Underutilized Businesses (HUB) Procurement Services 08/05/2008
5-1 Services Provided Facilities Management 11/09/2011
5-2 Night, Weekend and Holiday Services Facilities Management 08/01/2011
5-3 Service Call Center (SEC) Facilities Management 08/09/2011
5-4 Work Order System (Priorities) Facilities Management 08/01/2011
5-5 Building Configuration Control Facilities Management 08/01/2011
5-7 Repair of Furnishings and Furniture Facilities Management 08/01/2011
5-9 Custodial Services Facilities Management 08/01/2011
5-10 Floor Covering Facilities Management 08/01/2011
5-11 Motor Vehicle Color and Identification Policy Facilities Management 08/01/2011
5-12 Vehicle Gasoline Dispensing Procedures Facilities Management 08/01/2011
5-13 Vehicle Repair Facilities Management 08/09/2011
5-14 Vehicle Rental Facilities Management 10/21/2004
5-15 UTA Vehicle Fleet Management Plan Facilities Management 08/01/2011
5-16 Capital Expenditures Facilities Management 03/29/2010
5-17 Space Inventory Reporting Facilities Management 03/30/2012
6-1 Abandoned and Lost Property Police Department 06/08/2010
6-2 Accidents (Motor Vehicle Collisions) Police Department 10/17/2005
6-3 Assist Motorist Police Department 10/17/2005
6-4 Burglar Alarms Police Department 08/09/2007
6-5 Emergency Message Delivery Police Department 10/26/2004
6-6 Employing Off-Duty Officers Police Department 05/07/2009
6-7 Money Escorts Police Department 10/26/2004
6-8 Offenses and Incidents Police Department 10/26/2004
6-9 Parking Permits Police Department 10/26/2004
6-10 Special Events Parking Police Department 10/15/2013
6-11 Unlock Buildings Police Department 10/26/2004
6-12 Vacation Check (Close Patrol) Police Department 10/26/2004
6-13 Vehicle Operation on Campus Police Department 10/26/2004
6-14 Building - After Hours Access Police Department 10/26/2004
6-15 Key and Lock Control Police Department 09/21/2010
6-16 Skateboard, Roller Skates, Blades Use on Campus Police Department 10/26/2004
6-17 Security Camera Policy Police Department 07/02/2007
7-1 Emergency Communications Emergency Procedures 10/21/2004
7-2 Fire Emergency Procedures 10/21/2004
7-3 Tornado Emergency Management 06/18/2012
7-4 Medical Emergencies on Campus Police Department 03/05/2012
7-5 Elevator Emergency Actions Emergency Procedures 03/01/2005
7-6 Emergency/Fire Evacuation Procedures Emergency Procedures 03/01/2005
7-7 Outdoor Group Activities/Weather Hazards Emergency Management 03/05/2012
8-1 University Environmental Health & Safety Policy Environmental Health & Safety 10/21/2004
8-2 Accident/Fire Reporting Policy Environmental Health & Safety 10/21/2004
8-3 Reporting Fire Safety Deficiencies Environmental Health & Safety 10/21/2004
8-4 Hazard Reporting Environmental Health & Safety 10/21/2004
8-5 Use of Radiation Sources Environmental Health & Safety 10/21/2004
8-6 Driving Records/Training Environmental Health & Safety 10/01/2013
8-7 Workers' Compensation Insurance (WCI) Environmental Health & Safety 08/09/2013
8-8 Return to Work Policy for Work-Related Injury or Illness Environmental Health & Safety 08/20/2013
8-9 Smoke Free Procedure for Campus Facilities Environmental Health & Safety 02/08/2012
8-10 Biological Safety Environmental Health & Safety 02/11/2014
9-1 Charges for Medical Record Duplication Health Services 10/10/2013
10-2 Green Building Office of Sustainability 06/30/2011
10-3 Anti-Idling Office of Sustainability 06/07/2011
10-4 University Recycling Office of Sustainability 06/07/2011
11-2 Mail Service Mail Services 12/02/2011
12-1 General Information Telecommunication Services 07/28/2005
12-2 Long Distance Calling Telecommunication Services 02/18/2013
12-3 Telephone Installation, Changes and Repairs Telecommunication Services 07/28/2005
13-1 Open Records Requests Business Affairs and Controller 02/19/2013
13-2 Registration of Faculty and Staff Organizations Business Affairs 09/12/2012
13-3 Release, Waiver and Indemnity Agreement Administration and Campus Operations 08/06/2010
13-4 Creation and Maintenance of UT Arlington Procedures, Forms and Exhibits Business Affairs and Controller 02/15/2011
13-5 Records and Information Management Business Affairs and Controller 02/04/2009
13-6 Reporting Claims or Possible Claims Arising Under the Texas Tort Claims Act Business Affairs and Controller 08/26/2009
14-1 Sexual Harassment, Sexual Misconduct and Consensual Relationships Equal Opportunity Services 10/26/2005
14-2 Non-Discrimination Policy and Procedure Equal Opportunity Services 10/30/2012
14-3 U.S. Permanent Residency - University Policies And Procedures Equal Opportunity Services 05/08/2012
14-4 Hiring Temporary Nonimmigrants - University Policies And Procedures Equal Opportunity Services 07/23/2009
15-2 FY 2009-10 Operating Budget Preparation Instructions Budgets and Financial Planning 08/25/2009
15-3 Operating Budget Merit Salary Allocation Instructions Budgets and Financial Planning 07/23/2010
15-4 Budget Rules and Procedures for Fiscal Year 2009-2010 Budgets and Financial Planning 09/09/2009
15-5 Faculty Academic Workload Requirements, Fiscal Year 2009-2010 Budgets and Financial Planning 09/09/2009
16-1 Scholarships Office of Financial Aid and Scholarships 11/21/2012
17-1 Electronic Access Review Mav Express 09/03/2010
17-2 Faculty and Staff Identification Cards (Mav Express ID) Mav Express 06/27/2012
17-3 Student Identification Cards (Mav Express ID) Mav Express 06/27/2012
17-4 Sponsored Affiliate Identification Cards (Mav Express ID) Mav Express 06/27/2012
17-5 Special Use and Temporary Cards (Mav Express ID) Mav Express 03/07/2012
17-6 New Electronic Card-Access System Request and Installation Mav Express 12/08/2011
17-7 Automatic Removal of Electronic Door Access Privileges Mav Express 08/08/2012
17-8 Electronic Access Requesting - Room Ownership/Requesting Privileges Mav Express 09/13/2012
17-9 Vetting of Undocumented Students for ID Card Issuance Mav Express 09/19/2012