*Define (Departmental Financial Information Network): The computerized accounting system used in UT Arlington.
Full cost: The sum of all direct costs plus a proportional share of overhead or indirect costs.
Manipulation: The process of modifying, reordering, or decoding of information with human intervention.
Miscellaneous supplies: The actual cost of supply items, included but not limited to, labels, boxes, and other supplies used to produce the requested information, may be added to the total charges for public information.
Public Information: Information that is collected, assembled, or maintained under a law or ordinance or in connection with the transaction of official business by a governmental body or for a governmental body if the governmental body owns the information or has a right of access to it.
Readily Available Information: Information that already exists in printed form, or information that is stored electronically and is ready to be printed or copied without requiring any programming, or information that already exists on microfiche or microfilm. Information that requires a substantial amount of time to locate or prepare for release is not readily available information.
Requestor: A person or organization whom submits a request to the University for inspection or copies of public information
University records: Includes all documents, electronic files, electronic communications, books, papers, photographs, sound recordings, or other material, regardless of physical form or characteristic, that are made or received according to law or ordinance or in connection with the transaction of official business. The following are examples of university records:
- Reports, audits, evaluations, and investigations made for or by the University upon completion;
- The names, gender, ethnicity, salaries, title, and date of employment of all university employees and officers, including faculty and staff;
- Electronic documents or electronic communications between UT Arlington employees
- Social Media (i.e. The University’s Facebook or Twitter accounts)
- Information in any account, voucher, or contract dealing with the receipt or expenditure of public or other funds by the University not otherwise made confidential;
- All working papers, research material, and information used to make estimates of the need for, or expenditure of, public funds or taxes, upon completion of estimates;
- Any written document that contains information that informs the public concerning the proper university officials to contact for requests pursuant to the Texas Public Information Act;
- Statements of the general course and method by which the University's functions are channeled and determined, and all formal and informal procedures available;
- Substantive rules adopted as authorized by law, and statements of general applicability adopted by the University;
- Administrative staff manuals and written instructions to staff that affect a member of the public;
- Information currently regarded by the University as open to the public.