NOTE: When available, the pertinent Government source from which a definition was obtained is shown in parentheses. The most common source is the FAR (Federal Acquisition Regulation). Also, the words "equipment" and "property," as used herein, are considered to be synonymous. "Equipment" is the preferred word, however, as property" it is often used to refer to real property, i.e. land, buildings, etc.
Agency-peculiar property: Government-owned personal property that is peculiar to the mission of one agency (e.g., military or space property). It excludes Government material, special test equipment, special tooling, and facilities.
Capital equipment: A term used by some Government agencies to identify equipment having an acquisition cost over a certain dollar amount and an expected service life of a certain number of years.
Contracting Officer: Person at the federal agency who approves the contract or grant.
Contractor-acquired property: Property procured from or otherwise provided by the contractor for the performance of a contract and for the cost of which the contractor is entitled to be reimbursed as a direct item of cost under such contract. Title to contractor-acquired property is vested in either the Government or the contractor as determined by the terms of the contract. If the Government retains title to property that was contractor-acquired under a contract or grant and subsequently transfers accountability to another contract or grant, the property will be classified under the gaining instrument as contractor-acquired property.
Expendable property: Property that is expended or consumed in use. It includes raw and processed materials, supplies, small tools, etc.
Fabricated Equipment: Equipment made or constructed from raw or processed materials, supplies, parts, small tools, components, etc. in accordance with the terms of a contract or grant to accomplish specific research purposes or goals.
Federal Acquisition Regulation (FAR): The FAR is the single regulation for use by most federal agencies in their acquisition of supplies and services with appropriated funds. It should be administered in conjunction with agency-specific supplemental regulations.
Government-furnished property: Property in the possession of, or directly acquired by the Government and subsequently made available to the contractor (FAR 45.101).
Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract. It includes Government-furnished property (FAR 45.101).
Non-expendable property: Equipment that is complete in itself. It is reported, inventoried, and accounted for in accordance with policies of the applicable U.S. Government agency.
Operating equipment: Equipment owned by UT Arlington, having an acquisition cost of over $5,000.00 and an expected service life of one year or more.
Plant equipment: Personal property of a capital nature (including equipment, machine tools, test equipment, furniture, vehicles, and accessory and auxiliary items) for use in manufacturing supplies, in performing services, or for any administrative or general plant purpose. It does not include special tooling or special test equipment (FAR 45.101).
Project Director/Principal Investigator (PD/PI): A term generically herein to refer to the individual with primary responsibility for a contract or grant. The terms Project Director and principal investigator are synonymous in this publication and will be indicated by PD/PI.
Property Administrator: Authorized representative of the Contracting Officer assigned to administer the contract requirements and obligations relating to Government property. (NOTE: most DoD contracts and grants are administered by the Office of Naval Research Regional Office (ONRRO), San Diego Regional Office, San Diego, CA).
Real Property: Land or rights in land, ground improvements, buildings, etc.
Salvage: Property that, because of its worn, damaged, deteriorated, incomplete condition, or specialized nature, has no reasonable prospect of sale or use as serviceable property without major repairs, but has some value in excess of its scrap value (FAR 45.501).
Scrap: Personal property that has no value except for its basic material content (FAR 45.501).
Sensitive items: Items of property for which the theft, loss, or misplacement could be potentially dangerous to the public safety or community security, and which must be subject to exceptional physical security, protection, control, and accountability. The following types of property should be designated as "sensitive" in the University's property management system. Weapons, ammunition, explosives, narcotics and drugs, radioactive material, hazardous material, hazardous waste, precious metals, and any other item designated by a Defense Agency to be sensitive.
Special test equipment: Single or multi-purpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in performing a contract. It consists of items or assemblies of equipment including standard or general purpose items or components that are interconnected and interdependent so as to become a new functional entity for special testing purposes. It does not include material, special tooling, facilities (except foundations and similar improvements necessary for installing special test equipment), and plant equipment items used for general plant testing purposes (FAR 45.101).
Special tooling: "Special tooling," as used in this part, means jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids. All components of these items, and replacement of these items, which are of specialized nature that without substantial modification or alteration their use is limited to the development or production of particular supplies or parts thereof or to the performance of particular services. It does not include material, special test equipment, facilities (except foundations and similar improvements necessary for installing special tooling), general or special machine tools, or similar capital items.