Skip to content. Skip to main navigation.

Faculty Affairs News 047 -- November 19, 2015

Student feedback surveys (SFS)

Students enrolled in standard 15-week courses for Fall 2015 will receive invitations on their official UTA emails to evaluate their instructors and courses on Tuesday, November 24, 2015.  Faculty will receive an email detailing the SFS response rate from their students on December 1. Access to the survey will close at 11:00 PM on Friday, December 9, 2015 (i.e., before we enter into final exams).  Students in dynamic-dated courses will receive their SFS approximately a week before the course ends.

A critical element in obtaining a high response rate is for faculty to discuss the importance of SFS ahead of the launching of the surveys. Other best practices include:
1. Provide class time for the Student Feedback Surveys. Ask students to open their electronic devices (smart phone, tablet, laptop). Have them go to their Blackboard page and any pending SFSs will appear.
2. Explain the importance of Student Feedback Surveys.  Students don't often know how we use this data. Explain that the results are anonymous and confidential. The ways student feedback matters includes: (1) it can shape revisions of the course; (2) the actual survey findings determine which courses are delivered; (3) findings may determine which faculty members are appointed to teach the courses; and (4) how the faculty member might improve his or her teaching style. 

Faculty are also reminded that they must keep their own copies of the SFS for at least 6 years for tenured faculty, and at least 5 for non-tenured faculty.  The reviews are required for promotion, promotion and tenure and for Comprehensive Performance Reviews (6th year post-tenure).  Questions about SFS?

confirming final grades

Faculty can begin entering final grades December 3. The deadline for filing grades for Fall 2015 is December 21 at 5 pm. The Office of Admissions and Records will be reporting faculty with late grades to the Provost as failure to submit grades on time may impact merit pay, FDLs and consideration for awards. Faculty using Blackboard to enter final grades must use the designated column MyMav-Final. Grades listed in this column will be extracted into MyMav at midnight on December 21.  All primary instructors are required to verify that their grades extracted successfully and are accurate by going into MyMav and setting the grade approval status to "approve."

Please note that "F" grades cannot be entered on Blackboard, only through MyMav. When selecting an “F” grade, faculty will be presented with three options for the “Justification for F.” One of the following options must be selected to clarify why the student earned an “F”:

Option 1 - In attendance/performed poorly
Option 2 - Stopped attending as of ___(“date last attended” will be required)
Option 3 - Never attended or participated

The Office of Admissions and Records has created a website to assist faculty with grading, available here.

Comprehensive Performance Evaluation (CPE)

Is a Peer Review of Teaching required for CPEs? No, according to UT Regents Rule 31102, but best practices suggest that it may be helpful in providing a comprehensive view of a faculty member's teaching.  UT Arlington's HOP  Section 6-725 states each faculty member's comprehensive performance evaluation will review progress in the areas of teaching, research (or creative activity), and service by placing each area in one of the following four categories: "exceeds expectations," "meets expectations," "does not meet expectations," or "unsatisfactory."  Although a peer-evaluation of teaching is not required for CPEs, faculty that may be concerned about their Student Feedback Survey scores can request a peer-evaluation of teaching as another tool for evaluating their efforts in the classroom.  The peer evaluator's form and notes do not go into the faculty member's CPE file, only an optional reflection paper (~one page) from the faculty member that can highlight the positive feedback given, as well as measures taken to address areas of concern in their teaching.  For more information on peer evaluation of teaching, including the schedule of trainings, please go to the CTLE website.

Federal Grant writing workshops

The Office of Research is sponsoring a two-day seminar on writing NIH and NSF Grant Proposals, Dec. 10-11, University Center, Rio Grande Ballroom

1.  Write Winning Grant Proposals – Core   8:30 a.m. to 12:00 p.m.  Thursday, December 10
2.  Write Winning Grant Proposals – NSF    1:00 to 4:30 p.m.   Thursday, December 10
3.  Write Winning Grant Proposals – NIH     8:30 a.m. to 12:00 p.m.  Friday, December 11

Only a few seats are left, so please confirm attendance to Amy Osborn at as soon as possible.
Click here to download the Agenda

CTLE YouTube Channel: Videos on Debate, Technology, and embedded librarians

The Center for Teaching and Learning Excellence YouTube Channel continues to grow! We've recently added videos that focus on how to use debate in the classroom, what it means to have an embedded librarian in your course, how to work with simulated patients, and the role of technology in the classroom. Each video is under five minutes; perfect for watching while you have a cup of coffee. Watch all the videos here (and don't forget to subscribe to the channel).

SUPER Computer services available

The Texas Advanced Computing Center (TACC) serves UT institutions by providing computing, analytics, storage, visualization and cloud technologies to researchers; it provides certificate programs, education and internships to college students, as well as opportunities for research partners to advance technology applications.  The TACC just launched a new listserv at  For more information on TACC, go to

Did You Know....

... UT Arlington faculty can curate their own collection of materials through the university's Research Commons?  ResearchCommons (RC) is the digital archive for UTA. Faculty can showcase their work and expand their visibility for increased citations. The RC allows faculty work to be accessible not only to your college but to the global research community. Faculty are welcome to submit research materials in almost any medium. Faculty can upload their own material and curate their own collections of digital materials, manuscripts or articles into the Commons; or if there are more than 100 items, the library can assist in depositing these materials on the faculty member's behalf. For more info, contact Faedra Wills at

Faculty Affairs News is an online publication of the  Division of Faculty Affairs at
The University of Texas at Arlington, Box 19128, 817-272-7422.