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The University of Texas at ArlingtonThe University of Texas at Arlington

College of Science

Spring 2018 Commencement Information

Commencement - College of Science

College of Science May 2018 graduation candidates:

Congratulations on your anticipated graduation from the UTA College of Science! Please take time to read through this important information regarding the commencement ceremony process before contacting us with questions, as the answers to the most frequently asked questions are contained below.

Registration required: All graduating students are asked to respond so we will know if you plan to participate in the ceremony. Students who are not participating in the ceremony are asked to respond so that we do not continue to send you unwanted ceremony information. Please note that to participate in the ceremony and to be eligible for guest tickets you must register online no later than 5 p.m. Thursday, April 5.

Please use this link to indicate whether or not you plan to participate in the ceremony: www.uta.edu/php-lib/machform/view.php?id=4043

When/Where: The ceremony recognizing the May 2018 graduates of the College of Science and the College of Education is scheduled for Friday, May 11 from 7 to 9 p.m. in College Park Center (CPC) on the UTA campus.

Check-in: Graduates should arrive at Gate One of CPC (west side of building at 3rd Street and Spaniolo Dr.) for check-in between 5:30 and 6 p.m. No rehearsal is required, but it is important that you arrive on time so that you can receive all the necessary instructions and locate your placement in line.

Tickets for Graduates & Guests: Be sure to print your graduate ticket when accessing tickets for your guests and bring it with you to the ceremony! Tickets are required for everyone attending the ceremony, including children. Guests and graduates must arrive with printed tickets. Tickets cannot be scanned from the screen of a smart phone, iPad, or other electronic device. Your families and guests will enter CPC through Gates Two, Three and Four (northwest, north and northeast entries to CPC) which will open at 6 p.m. for guest seating.

Please follow these instructions carefully so you don’t miss your opportunity to claim tickets:

Ticketing Offer #1: April 11-17Ceremony tickets must be claimed by the graduate through the UTA ticketing site (www.utatickets.com) which will go live at approximately 10 a.m. on April 11. You will must log in and follow the prompts to claim your graduate ticket and up to 6 guaranteed guest tickets reserved in your name. This offer will expire at 12 p.m. on April 17, at which time your graduate ticket and six reserved guest tickets will no longer be available. Any unclaimed guest tickets will be returned to a central ticketing pool for redistribution. The number of additional tickets past this point will depend entirely on how many graduates have already claimed tickets, but with the larger number of graduates from our combined colleges there is no guarantee that additional tickets will be available in Rounds 2 or 3. Please be aware that our office cannot help you obtain more than your allotted number of tickets or make any exceptions to the university ticketing policy.

Ticketing Offer #2: April 18-24 – Graduates may be able to claim additional guest tickets (if available) from the central ticketing pool while quantities last The number of additional tickets (if any) will be determined by the number of unclaimed tickets from Offer #1. This offer begins at 10 a.m. on April 18 and expires at 12 p.m. on April 24.

Ticketing Offer 3: April 25-May 1Graduates may be able to claim additional guest tickets (if available) from the central ticketing pool while quantities last. The number of additional tickets (if any) will be determined by the number of unclaimed tickets from Round 2. This offer begins at 10 a.m. on April 25 and expires at 12 p.m. on May 1.

For the convenience of your friends and family who may not be able to attend in person, we are pleased to announce that the ceremony will be live-streamed so it can be viewed online in real time at www.uta.edu/commencement. The ceremony will also be professionally videotaped and will be available at no charge for download several weeks afterward on the same website.

What to wear/bring: Your custom UTA graduation regalia should be ordered from the UTA Bookstore by April 13. Delivery of regalia cannot be guaranteed if orders are placed after that date. If you are outside the local area, please call the Bookstore at 817-272-2785 for complete information on ordering regalia. If you have not secured your regalia by April 13, contact the Bookstore immediately to see if they can accommodate you. There are no specific requirements for clothing or footwear to be worn with your graduation regalia. Be aware that you will be standing for long periods of time on concrete floors, so please wear comfortable shoes. You are allowed to decorate your mortarboard, so let your creativity shine.

Because there is no secure storage area backstage during the ceremony and you will not return backstage, no personal items should be brought backstage, including purses, keys, cameras, sunglasses, etc. This includes cell phones! Please leave all personal items locked in your car out of sight, or with your guests.

Announcements & invitations: Graduation announcements or invitations are optional; if desired, they can be ordered online at www.jostens.com or at the Bookstore during their Grad Finale event March 5-9.

Photos: FLASH Photography is the official ceremony photographer and will photograph each graduate both on-stage and backstage during the commencement ceremony. Complimentary proofs will be mailed to the graduates soon after the ceremony, using information you will provide on the back of your graduate card at check-in. For photo questions, please contact Flash Photography via their website at www.FLASHphotography.com.

Parking: Parking for the ceremony is available in the Park South, Park Central and Park North Garages on Center Street between UTA Boulevard and CPC. Additional parking is available in Lots 38, 39, F11, F12, 47, 53, F10, and at Lipscomb Hall and the Center for Continuing Education.

ADA Accommodations: If you have any mobility issues or need any other form of accommodation, please notify Lori Norris no later than Friday, April 27 so appropriate arrangements can be made (817-272-3494 or norris@uta.edu.) There will be a drop off for guests with mobility issues on Spaniolo Drive across from the main CPC entrance in the Arlington Hall circle drive. Handicapped parking will be available in the Park South Garage on all levels, and an elevator is available. See www.utacollegepark.com/visit-us/map.php for locations. Please be sure that your guests are aware that they may have to walk several blocks from parking areas to reach CPC from parking areas.

After the ceremony: Please notify your guests that graduates will exit the arena through a private stairway onto Moritz Plaza (between CPC and the College Park parking garages.) Guests will exit through the north, northeast and northwest entrances, and should plan to meet graduates on Moritz Plaza. It may be helpful to identify a meeting spot in that area prior to the ceremony.

Please make your guests aware that helium balloons and strollers are not allowed in CPC, and should be left in their vehicles. If these items are brought to CPC, they must be checked at Guest Services prior to the ceremony.

If you have any questions regarding your academic standing or eligibility for graduation, please contact your academic advisor. If you have questions regarding participation in the ceremony or the information contained in this message, please contact Lori Norris at norris@uta.edu or 817-272-3494. We look forward to celebrating your accomplishments!