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Information Security Office

Social Security Numbers & UTS 165

The University of Texas at Arlington is committed to protecting the privacy of its faculty, staff, students, and alumni. In accordance with the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), the disclosure of your Social Security number to the University is generally voluntary and will not be used unless permitted by law. Federal and state law, however, requires the collection of your Social Security number for certain services, such as those relating to employment and financial aid.

Except in those instances in which the University is legally required to collect a social security number, an individual shall not be required to disclose his or her social security number, nor shall the individual be denied access to the services at issue if the individual refuses to disclose his or her social security number. The University shall use and collect social security numbers only as reasonably necessary for the proper administration or accomplishment of the respective business, governmental, educational, and medical purposes, such as:

  • a means of identifying an individual for whom a unique identification number is not known
  • for internal verification or administrative purposes
  • use for verification or administrative purposes by a third party or agent conducting the University’s business on behalf of the University where the third party or agent has contracted to comply with the safeguards described in Section 16 of UTS-165.
To protect the confidentiality of your Social Security number:
  • Do not write your Social Security number on tests, papers, or other class work.
  • Keep in mind that your Social Security number, or any portion thereof, should not be posted or displayed (for example, grade postings).
  • Social Security numbers should not be used as part of an electronic authentication system (for example, logins, passwords, or PINs).
  • For more information on identity theft and protecting your Social Security number, see the Links page.