Faculty Senate

The Forum for Professors at UTA

"An Elected Legislative and Deliberative Faculty Body Whose Primary Purpose is to Represent UT Arlington Faculty"

Faculty Senate Travel Funding Program

Eligibility

The Faculty Senate Travel Funding Program is available to full-time faculty, both tenure-track/tenured and non-tenure track. The program supports travel related to enhancing UT Arlington’s faculty excellence and national/international reputation in research and/or creative activity. Acceptable uses of these travel funds include: presenting work at conferences or other relevant public venues; shopping a book proposal at a related conference; attending a pedagogy conference for the explicit goal of improving instruction, etc. In lieu of travel, funds may be requested to cover registration fees for virtual conferences.

Each faculty member is eligible to receive up to $750 in a single award amount per academic year, with funds being allocated until they are depleted. The academic year is determined to run from September 1st to August 31st, with the date of the first day of travel determining which academic year the travel falls within. All travel requests must be approved prior to travel. Funding will not be awarded retroactively. Funds will be allocated at the discretion of the Senate’s Executive Committee (hereafter “Committee”) based on review on a first-come, first-serve basis.

Senate travel awards are meant as a resource of “last resort” where other travel funds are unavailable from such sources as annual travel allotments or other department/college-based funds, start-up account funds, and allowable grant resources. Senate travel funds are not available until such sources are expended.

Deadlines and Timelines

The Committee will review applications received by the last working business day of every month. A request must be submitted at least 45 days before the first expected day of travel. The Committee will notify applicants of whether or not they receive funding within ten business days after the monthly submission deadline.

Application Process

Applicants should:

1. Complete the application form in full SenateTravelForm
2. Send completed application to the Chair/Head of their unit for signature
3. Upon receiving the signed and completed form back from the Chair/Head, email it to FacultySenateTravel no later than 45 days before travel.

Incomplete applications will not be considered.

Processing Reimbursements and Awards
Receipts and other costs will be processed by the awardee’s departmental travel admin. Instructions for obtaining awarded funds are included in the award notification letter. If anything in this document appears to conflict with the Handbook of Operating Procedures or the travel procedures outlined by the Office of Business Affairs and Controller here, those documents take precedence. Questions may be addressed to the Chair of the Faculty Senate, Bill Carroll.

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