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Graduation

Diploma Replacement

The University of Texas at Arlington issues only one diploma to each graduate. A graduate of the University may purchase additional copies, or a diploma to replace one that has been lost or destroyed. The replacement will bear the date the degree was awarded.

The signatures of University and University of Texas System officials may not be the same as those on the original diploma since the signatures of former officials are not maintained on file.  As a result, diplomas are reissued in the current format and bear the signatures of current University officers, no exceptions. 

A new diploma will be mailed within 1-2 weeks of receipt of the request.

Diploma Name Changes

University policy is to maintain educational records under the student's full legal name.

For international students, the name maintained on the educational records will be the same as the one that appears on their passport and U.S. immigration documentation, including the Form I-20, Certificate of Eligibility for Non-Immigrant.

Some professional licensing and certification agencies require that the name on an individual’s diploma will be the same as the one on the professional license or certificate.  Upon presentation of appropriate documentation from a graduate's professional licensing and certification agency, UT Arlington will change the graduate's name on their diploma to match the agency record as long as the name is substantively identical.

Diploma Replacement Request

The Office of Records processes all diploma replacement requests.

Duplicate or replacement requests for UTA diplomas must be made online, by submitting a Diploma Reorder Form. If the reason for the replacement is a name change, the graduate should go through the appropriate steps to make an official name change with the Office of Records. The graduate's official university records will then be changed to reflect the new name and a new diploma can be ordered at that time.

All duplicate and replacement diplomas are mailed via the United States Postal Service, usually within two weeks of the receipt of the request. UT Arlington will send your diploma internationally upon receipt of your request. See delivery options below. The fee for each duplicate diploma is $20.  A graduate who requests a new undergraduate diploma based on a name change must still make their request online and must mail the replacement fee to us. A check or money order must be mailed to the address below, the order will not be processed until payment is received. Orders that are submitted with non-payment, holds on account or missing government issued picture ID will only be held for 6 months. Please mail the fee payment to:

Office of Records
Graduation Desk
Box 19088
129 Davis Hall
Arlington, TX 76019-0088

Delivery Options and Pricing

Instructions for Non-Expedited Shipping (US Postal Service)

$8.00 - US addresses Standard Shipping (United States Postal Service).

Include payment of $8.00 with your $20 (per diploma) payment.

Instructions for International or Expedited US Shipping

International addresses or Expedited US Shipping (DHL or FedEx through University Express Mail Services)

University of Texas at Arlington offers you the opportunity to receive your documents through a safe, quick and dependable delivery service. We use an express mailing service that will allow you to receive the documents through DHL or FedEx in three to five days. Requesting your documents through express mail is at your expense, and your credit card (Visa, Mastercard or Discover cards only) will be charged upon requesting the service. To request express mailing of your documents, go to the University Express Mail Services website. You must use the University Express Mail Services website – do not go through the DHL or FedEx website directly.

If you use this service, you will be required to create your own user account. To request a shipment, you will need your mailing address, e-mail address, phone number and credit card information. You may request a shipment either to your foreign address or to a U.S. contact address. If your documents will be sent to a U.S. contact address, please include the name of the person at that address. Pay close attention to the information submitted if any errors in the credit card information or submitting incorrect or incomplete address information will result in a delay in the mailing of your documents.

If you experience any difficulty in registering and processing the shipment, please use the “Help” link in the website for step by step instructions. If you have additional questions about how to use this service, please e-mail support@eshipglobal.com.

Instructions for Receiving Your Important Documents

  1. Register and activate your account at University Express Mail Services. Registration and activation of your account is free.
  2. Click the “Receive” option.
  3. Type “Texas” in the search box, or select it from the drop down list.
  4. Select “University of Texas at Arlington” and then "Continue."
  5. Select the Office of Records and Registration department and then "Continue."
  6. Complete the shipping form, use UTA ID number as the student ID number, and select "Ship/Quote."

Note: PO Box addresses are generally not preferred by express carriers. If entering a PO Box address, be sure you provide the complete physical address where the PO Box is located in order to avoid delays or misdeliveries.

  1. On the confirmation page, check your shipment details.
  2. On the same page, complete the credit card information form.
  3. Select "Confirm" to advance to the shipment summary page.
  4. University of Texas at Arlington will automatically be notified by University Express Mail Services (eShipGlobal) that you have requested your documents via express mail. You can track the shipment using the tracking number provided.
  5. Receive your documents in 3-5 business days from the date of mailing.

Diploma to be Presented to a Foreign Country

If you have an original diploma, you may bring or mail it in to the Notary Public in the Office of Records and Registration Office. If you need to reorder a diploma, you can have it delivered directly to the Notary Public in the Office of Records and Registration.

Order your diploma(s) using the Diploma Reorder Form, and either pay the mailing fee or plan to pick up your diploma after the Notary Public has finished the authentication process. On the Diploma Reorder Form, make a notation to DELIVER TO NOTARY PUBLIC, Office of Records and Registration.

Email the Notary Public at recordsandregistrationnotary@uta.edu with NOTARY SEND AUTHENTICATION INFORMATION in the subject line. In the email, tell the Notary Public which country you will be presenting your diploma(s) to. The Notary will reply with the additional

Additional information is available at Educational Records.

Authorizing another person to pick up your diploma

If you are having another person pick-up your diploma for you, please follow the instructions below:

  • Please download and print the Diploma Pick-Up Authorization Form below.
  • Complete and sign the form.
  • Attach a copy of your photo ID. (government issued photo ID or UTA photo ID only)
  • Give the signed form to your authorized representative to bring with them when they come to pick up your diploma.
  • The person picking up your diploma will also be asked to show their photo ID.

Diploma Pick-up Authorization Form (PDF)