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Student Services

Student Record Changes

STUDENT SOCIAL SECURITY NUMBER CHANGES

Students (including former students and alumni) may request changes or corrections to their Social Security number/ITIN online, or by mailing a signed W-9S Form (downloadable at https://www.uta.edu/business-affairs/sfs/files/W9S.pdf) along with a copy of a valid photo ID, and a signed copy of the Social Security card (or government-issued TIN form). Students can also request this change in person by filing a "Request for Change of Records" form in the Office of Admissions, Records and Registration, 129 Davis Hall.

Students who do not have a Social Security number can request a Tax ID number (TIN) at http://www.irs.gov/pub/irs-pdf/fw9.pdf.  The TIN paperwork must be submitted at a local Social Security Office.

For your security, we cannot accept SSN/ITIN changes via email, you can submit your request and supporting documents here.

If you are mailing your request, please send to the address below:

Office of Admissions, Records and Registration
Box 19088
129 Davis Hall
Arlington, TX 76019-0088

STUDENT NAME CHANGES

University policy is to maintain educational records under the students' full legal name.  This is normally the name that appears on your Social Security card. It is essential your name as it appears on your Social Security card matches your UT Arlington student record for tax purposes.

For international students, the name maintained on the educational records will be the same as the one which appears on their passport and U.S. immigration documentation, including the Form I-20, Certificate of Eligibility for Nonimmigrant. Official documents such as diplomas and transcripts will not be issued bearing any other name.

A name change request can be submitted online, done in person in the Office of Admissions, Records and Registration located in Davis Hall Room 129 by filling out a Change of Record Request Form, or by mailing a written and signed request for a name change or correction to:

Office of Admissions, Records and Registration
Box 19088
129 Davis Hall
Arlington, TX 76019-0088

Or faxed to 817-272-3223; Attention:  Processing

For your security, we cannot accept name change requests via email, you can submit your request and supporting documents here.

Note:  If you are mailing or faxing the information, a notarized copy is required of the relevant document pertaining to your request to process the change.

For a currently enrolled student:  To correct the spelling or the proper sequence of the name, to change name (assume spouse’s name), to discontinue use of married name, etc., you must provide a copy of your government issued photo ID which shows your name as you want it to appear in our records plus one of the following (if your name has not been corrected on your photo ID you must still provide a copy of it along with two of the following):

  • Birth certificate (original or notarized copy)
  • Passport/visa
  • Original Social Security card (must be signed)
  • Court issued document (original or notarized copy)
  • Marriage Certificate
  • Divorce Decree showing restoration of the original or other name
  • U.S. Immigration documentation

The University maintains student records under the name the student had when last enrolled. Therefore, former students/alumni may not change the name on his or her permanent academic record except by presenting a signed request and a certified copy of the signed court order showing the authorized name change such as:

  • Marriage Certificate
  • Divorce Decree showing restoration of the original or other name
  • U.S. immigration documentation

*A Government issued picture ID is required for all name change requests.*

OTHER STUDENT RECORD CHANGES

Address Changes

Students (including former students and alumni) may request changes or corrections to their mailing/physical address online, in person in the Office of Admissions, Records and Registration, or by mailing a signed request to:

Office of Admissions, Records and Registration
Box 19088
129 Davis Hall
Arlington, TX 76019-0088.
Or faxed to 817-272-3223; Attention: Processing

Anticipated Graduation Date Changes

Students may request to update their Anticipated Graduation Date online. You will need to upload a picture ID and handwritten signature.

Date of Birth Changes

Students (including former students and alumni) may request a correction to the date of birth online, by mailing a signed letter to the address above, or by filing a "Request for Change of Records" form at the Office of Records, 129 Davis Hall.  A copy of your government issued photo ID will be required.

Email Address Changes

Students (including former students and alumni) may request changes or corrections to their personal email address on file with the university online, or in person in the Office of Admissions, Records and Registration.

Driver License Number Changes

Students (including former students and alumni) may request changes or corrections to their Driver License number on file with the university online, or in person in the Office of Admissions, Records and Registration.

Note: While the Office of Records will amend a record upon presentation of appropriate documentation, a cross-reference of the change will be created to preserve the historical record, but due to the sensitive nature of the requests, it will be partitioned within the student record and access to this partition will be restricted.