Skip to content. Skip to main navigation.

hand shake

Agreement Management

Agreement Management

Welcome! You are viewing an agreement portfolio page that identifies (in alphabetical order) selected types of UT Arlington sponsored research, research project and sponsored services agreements, including downloadable and editable templates, with cross referencing to UTA Research Administration departments and resources if you need to contact someone for further information.

For short guides to selected types of agreements, click here. For FAQs related to common agreement types and scenarios, look to the links in the left-hand column on this page. For an industry guide to our Sponsored Research Agreement, click here.


AGREEMENTS (alphabetical)

USE & SIGNATORY AUTHORITY

Equipment Loan Agreement

 

As its name suggests, this agreement covers a loan of specific equipment to or from or involving UT Arlington.

Sometimes, this agreement is designed to be used when an outside entity or equipment supplier wishes to loan equipment to the University at no cost for research purposes.  

Sometimes, this agreement is designed to be used when an outside entity wishes to borrow equipment from the University. 

Prepared for research projects by Agreement Management, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research). For projects NOT involving sponsored research, typically Asset Management acts independently.

Process flowchart, click here or download agreement process flowchart image.doc.

Template forms, click here: blank UTA Revocable License Equip Loan Agmt.doc; equipment donation and use MOU.doc.

 

Facilities Use Agreement

 

This agreement is specifically drafted for use by UT Arlington departments and colleges to permit sponsors to pay to use University facilities for their own use or as part of a defined grant or sponsorship. This agreement is NOT needed for a general visit, or a single, “one-off” activity.

Prepared for research projects by Agreement Management, and approved by a department chair minimally (sometimes a department requires other approvals also, such as its dean), and ultimately signed by Office of Campus Operations (John Hall)

Process flowchart, click here or download agreement process flowchart image.doc.

Template form, click here: Facilities and Equipment Use Agreement UTA private company with own equipment.

 

License Agreement

 

A License Agreement is used for an outside party to pay royalties and expenses to UT Arlington to commercialize UT Arlington proprietary technology, nearly always patented or patent pending, but which agreement can include the license of trade secrets and know-how.

Prepared by Office of Tehnology Management, approved as to content by responsible faculty member and authorized official from Research Administration (Vice President for Research), and ultimately signed by the University President.

 

MOU (Memorandum of Understanding)

 

This agreement is for use by the Provost and other departments involved in a research project, when entering into an agreement for non-binding affiliations with outside parties such as fellow educational institutions or prospective research partners and sponsors. 

Process flowchart, click here or download agreement process flowchart image.doc.

Affiliation Agreement for Academic Programs

This non-binding agreement is for use by faculty through the Provost when entering into an academic affiliation with a private entity or a domestic US institution, and through the Provost and Office of International Education when entering into an academic affiliation with a foreign institution.

Prepared for research projects by Agreement Management, and ultimately signed by University authorized official, typically the President or Provost, or from time to time, Research Administration (Vice President for Research or Assistant Vice President for Research). Sometimes, if and as department resources will be used, we will ask for acknowledgment and approval by a department chair. Depending on the department, sometimes a department requires other approvals also, such as its dean.

Collaboration Agreement

Prepared for research projects by Agreement Management, and ultimately signed by University authorized official, often the President or Provost for unfunded affiliations, or from time to time, Research Administration (Vice President for Research or Assistant Vice President for Research) for anticipated but not yet awarded or funded projects.

Template forms, Generic MOU template no funds joint activities.docx; UTA Affiliation Agreement with Foreign Institution on Academic Programs.doc; Cooperation Agreement unfunded between third party and UTA.docx; UTA based on private DFWHCF entity Educational Experience Program Agreement.doc; UTA based on public entity Educational Experience Program Agreement.doc.

 

MTAs (Material Transfer Agreements)

 

Materials Transfer Agreements (MTAs) are used for exchanging (both incoming and outgoing) research materials between faculty at UT Arlington and faculty or individuals with other research or educational institutions, commercial companies, prospective sponsors and the like.  MTAs describe the terms under which UT Arlington researchers and outside researchers can share materials, typically for research or evaluation purposes.

Intellectual property rights can be put at risk of loss if materials are used without a proper MTA.

Prepared for research projects by Agreement Management, and for technology transfer by Office of Tehnology Management, approved by faculty member as to content, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

MTA types:

Uniform Biological MTA (UBMTA)

For incoming or outgoing transfers between institutions that are signatories to the UBMTA . UT Arlington is a signatory to the UBMTA and we encourage this form to be used between academic institutions whenever applicable.

Template forms, UTA UBMTA Master.doc and UBMTA Implementing Letter.doc.

Outgoing MTA template for transfers to Non-Profit Organizations
For outgoing transfers to Non-Profit/academic institutions where there are concerns regarding intellectual property ownership of the outgoing University material.

Template forms, MTA UTA Non-Profit outgoing.doc.

Outgoing MTA template for transfers to For-Profit Organizations
For outgoing transfers to for-profit/commercial entities.

Template forms, MTA UTA For-Profit outgoing.doc.

For ATCC ordering process details click here.

FAQs: click here

 

NDA (Non-disclosure Agreement)

 

Used for the exchange of confidential information, a Non-Disclosure Agreement, also sometimes called a Confidential Disclosure Agreement, Proprietary Information Agreement, or Secrecy Agreement, is a contract which defines and describes information to be shared between or among the parties for specific purposes, such as evaluation for a potential project or to submit a research proposal, and in which the parties agree to restrict the usage and additional disclosure of the shared information.

Prepared for research projects by Agreement Management, approved as to content by responsible faculty member, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

Process flowchart, click here or download agreement process flowchart image.doc.

Template forms: 2013 template MUTUAL NDA UTA and third party.docx; 2013 one way University Receiving NDA.docx; 2014 one way with Attachment A University Disclosing NDA.docx.

FAQs: click here

 

Sponsored Services Agreement (e.g., testing

 

For testing and services projects using unique or special University facilities, but not including work for original, creative research, this agreement is suited for use where the University anticipates no intellectual property (such as inventions) or copyright, and intends to make no claim of ownership in data or other results generated, and there is no academic publication expected.

Prepared for research projects by Agreement Management, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

Template forms: Contract for Sponsored Services Fixed Price with Attachment A.docx; Contract for Sponsored Services Fixed Price confidentiality publication and IP expected with Attachment A.docx.

 

Sponsored Research Agreement (SRA)

 

Typical Sponsored Research Agreements describe the terms under which sponsors provide paid research support to UT Arlington, for original, creative research.  The funding provision is suitable for use as either a fixed price or a cost-reimbursement basis. 

More details and an industry guide, click here

Prepared for research projects by Agreement Management, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

Process flowchart, click here or download agreement process flowchart image.doc.

Template form: 2013 UTA fixed price Sponsored Research Agreement SRA with Attachment A.doc].

FAQs: click here

From time to time, certain specialized sponsored research agreements may be used on research projects by which UTA faculty accept responsibility for a graduate student to engage in degree-related study and companion work experience, on a part-time, up to twenty hours per week basis, with an industry sponsor.  The program puts students to work, part-time, over one or more academic semesters, but for no more than 1 year.  The students also take an appropriate companion academic course load. 

Prepared for research projects by Agreement Management, approved by faculty member as to content and commitment to oversight and participation, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

 

Subcontract Agreement; Subawards

 

Used to perform a part of a project directly related to the furtherance (enhancement) of the scope of work of a sponsored project primarily awarded to the University, but entered into with another entity for the performance of work. UTA can also receive a subcontract or award from an outside entity, such as another university or a private company.

Prepared for research projects by Agreement Management, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).

Template forms:

For an FDP Subaward (eligible to use the FDP if the prime sponsor is NSF, NIH, ONR, DOE, USDA, AFOSR, ARO, AMRMC, NASA or EPA), we may be able to streamline the subcontracting process by using the Federal Demonstration Partnership (FDP) agreement. (Learn more about the FDP).

Prepared for research projects by Agreement Management, and ultimately signed by an authorized official from Research Administration (Vice President for Research or Assistant Vice President for Research).