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Cross Timbers Procurement Technical Assistance Center

Cross Timbers Procurement Technical Assistance  Center (CTPTAC) helps companies find contracts for work with local, state and federal governments. Our mission is to increase the number of contracts awarded to companies in the 61 county service area resulting in increased revenue and jobs in the area. Based at the University of Texas Arlington, we provide one-on-one counseling, events and up-to-date research in everything that has to do with selling to government agencies.  CTPTAC is funded in part through a cooperative agreement with the Defense Logistics Agency and is ISO 9001: 2008 certified. 

For more information about how our PTAC can help your business click here.

Congratulations to Omega Business Systems ( for winning Lockheed Martin’s Elite Supplier Award recently. Thank you, Holly Guerrero, for considering Cross Timbers as one of your team members invited to attend the presentation at your office in Fort Worth. Only a few subcontractors have ever won this prestigious award.

Cybersecurity resource for small businesses: (click on the cybersecurity tab)

For a template letter for SAM registration click here.

SAM Alert: There’s a new SAM Sheriff in Town!!


Notarized Letter Process Changes!


New Login Process for SAM.Gov Coming Soon!


Please note the following changes:

Notarized Letter Process Changes

  • Effective Immediately: Entities that ONLY apply for federal assistance (grants, loans, etc.) no longer need to have an approved notarized letter on file before their registration is activated. They must still mail the original signed copy of the notarized letter to the Federal Service Desk (FSD) within 30 days of activation. Failure to do so may result in the registration no longer being active.
  • Effective June 29, 2018: All non-federal entities creating or renewing their SAM registration will no longer need to have a notarized letter on file before their registration is activated. They must still mail the original signed copy of the notarized letter to the FSD within 30 days of activation or risk their registration no longer being active.


New Login Process for SAM.Gov

GSA has implemented additional controls to help prevent improper activity in SAM.

To further increase security and deter fraud, has partnered with and implemented a multi-factor authentication for registered users. This process includes a procedure by which Entity Administrators will be notified when a change is made to their entity’s bank account information.

  • Before June 29th: Make sure you know the email address associated with your current user account. Using the same email will allow to automatically migrate roles. If a different email is provided when the new login account is created, roles will need to be reassigned, which could cause delays updating existing registrations. If you don’t know which email is associated with your user account, take action now! Go to → My SAM → My Account Settings → Edit User Information. As of June 29, 2018, your current username and password won’t work, so take steps now to confirm your email!
  • Effective June 29, 2018:  When you go to and log in, you will be asked to create a user account. Your current username and password will no longer work!


You will need to:

  1. know the email address associated with your username and password
  2. have access to that email to receive a confirmation email from, and
  3. have a working phone (cell phone or landline) to receive a security code from


For full information, see GSA’s SAM Update page.


Managing the system can be challenging. For assistance, please contact the Contract Opportunities Center, Procurement Technical Assistance Center (PTAC) of the El Paso Community College at (915) 831-7745.


The Contract Opportunities Center PTAC is funded in part through a cooperative agreement from the Department of Defense (DOD) through a program that is administered by the Defense Logistics Agency (DLA).

Group Announcements


Jul 3, 2018 by Mary Graff This announcement can be seen by community members


If you haven't already tried the new and SAM, here is what I found how it works:


1. Create a account.


2. Log in to SAM using the account user name and password. Each time you use, it requires that you put in a security code, which is either texted or phoned to the account owner.


3. If this is a renewal registration, the "MY SAM" dashboard will appear and then you can proceed to udpate the registration and submit it as always.


4.  BUT -- if this is a NEW registration, the company's administrator still will need to create an individual account in the SAM.  Without that individual account, the account can't/won't link to the dashboard, so it's not possible to do the registration.  Once the user account is created in SAM (with the usual selection of three security questions and answers), then the user must again login using the "" account and that means sending of another security code via text or phone.  Once the user account has been created in SAM, then the "MY SAM" dashboard appears and the user can proceed to complete the registration.

Video regarding Cybersecurity:

Information about DFARS Clause 252.204

Save the Date!


The 23rd Annual Government Procurement Conference will be held Wednesday August 14th, 2019 at the Arlington Convention Center. This year's event will include the following events:

Small Business Pitch Competition:  Are you looking to get immediate feedback on your business pitch from prime contractor and government representatives? Participants in the Small Business Pitch competition will have the opportunity to give their business pitch to a panel and receive instant feedback.

Networking Round Table Sessions: This event gives small businesses the opportunity to network with large prime contractors and government entities. Sign ups will be located at each participating prime or agency booth the day of the conference.


States Covered

Region POC



Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island

Ryan Colgan < > 

Twalla Gray < > 


Puerto Rico, New York, New Jersey, US Virgin Islands

Tiffany Strickland < > 

Merlys Aviles < > 


Pennsylvania, West Virginia, Delaware, Maryland, District of Columbia, Virginia

Valerie Panacio < > 


Kentucky, Tennessee, North Carolina, South Carolina, Mississippi, Alabama, Georgia, Florida

Annette Wright < > 


Minnesota, Wisconsin, Ohio, Indiana, Illinois, Michigan

Jason Quigley < > 


New Mexico, Texas, Oklahoma, Arkansas, Louisiana

Andrea Tubbs < > 


Nebraska, Kansas, Iowa, Missouri

Stephanie Linder < > 


Montana, Wyoming, North Dakota, South Dakota, Colorado, Utah

Joe Gatlin < > 


California, Nevada, Arizona, Hawaii, American Samoa, Guam, Northern Marina Islands, Marshall Islands, Palan, Midway Islands, Federal States of Micronesia

Sable Williams < > 


Washington, Alaska, Oregon, Idaho

Joe Webb






Request for Assistance form

Interested in becoming a client of Cross Timbers Procurement Technical Assistance Center? Click HERE to fill out the Request for Assistance Form.