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Policies

2017-2018 Satisfactory Academic Progress (SAP) Policies and Procedures

SAP Appeal Form

Additional Documentation

Ask a SAP Question

PURPOSE

Policy

Federal Title IV and State of Texas regulations require institutions of higher education to monitor the academic progress of students who receive financial aid. In order to remain eligible for federal, state, and some institutional need-based financial aid, students must comply with The University of Texas at Arlington's standards for Satisfactory Academic Progress (SAP).

SAP is administered on all relevant student populations on an annual basis shortly after the posting of official grades each spring semester. Financial aid does not have to be received for semesters to be included in the evaluation.

For this calculation, satisfactory grades include A, B, C, D, P, R and Z.; unsatisfactory grades include F, W, I and Q. All unsatisfactory grades and the grade Z are counted in the credit hours attempted but do not count as credit hours successfully completed. 

Both the qualitative and quantitative requirements must be met, regardless of full-time or part-time attendance. 

1. Minimum Cumulative GPA earned at UTA:

Undergraduate 1.8 at the end of the first and/or second term of enrollment
1.9 at the end of the third term of enrollment
2.0 at the end of the fourth term of enrollment
Graduate 3.0 for all terms of enrollment at UTA

2. Minimum Pace of Program Progression: A student must successfully complete at least 67% of the credit hours attempted.  Pace Formula = cumulative hours successfully completed divided by cumulative hours attempted. The cumulative measurement includes the total of both the successfully and unsuccessfully completed courses at UTA and all transfer credit hours.

Pace Formula
Cumulative Hours Completed
Divided By
Cumulative Hours Attempted

3. Maximum Time Frame: A student may attempt no more than 150% of the credit hours required by his degree program (transfer hours are counted as both attempted and completed hours).

ClassificationMaximum Attempted Hours Allowed
Undergraduate Programs 180
Post Baccalaureate Programs 205*
Masters Programs 54
Master's in Architecture 100
Master's in Social Work 64
Doctoral Programs 96**

*includes all undergraduate hours attempted

**includes all graduate hours attempted at UTA

A student's failure to meet SAP results in the immediate loss of Title IV eligibility.

A student has the right to appeal. Should the student not wish to appeal, the student must meet the SAP requirements before regaining Title IV eligibility.

Appeal Procedures

Students may appeal for the following reasons:

  • Serious illness or injury to student or immediate family member (parent, spouse, sibling, child) that required extended recovery time - Documentation example: Doctor's Note/Order
  • Death of an immediate family member - Documentation example: Obituary/Memorial Program
  • Significant trauma in student's life that impaired the student's emotional and/or physical health - Documentation example: Note from counselor/third party
  • Withdrawal due to military service - Documentation example: Orders
  • Second degree, double major, change of major - Documentation required: Degree Plan signed by an Academic Advisor
  • Other unexpected circumstances beyond the control of the student - Documentation example: Third-party letter

Note: Circumstances related to the typical adjustment to college life such as working while attending school, financial issues related to paying bills, and car maintenance/travel to campus are not considered as extenuating for purposes of appealing the loss of Title IV eligibility.

Loss of Title IV Federal Student Aid Eligibility Appeal Form

The deadline to appeal is 30 days from the date the Notification of Loss of Title IV Eligibility is issued.

All students for whom an appeal is approved will be placed on financial aid probation.

Academic Plans may be provided to students placed on probation. These plans may be for a single semester, or for multiple semesters. All students on probation will be reviewed at the end of every semester until the student meets UTA's SAP requirements.

Failure to adhere to the terms of the Academic Plan will result in a loss of Title IV aid without the right to appeal.

A student may not re-appeal in the same academic year for the same SAP violation.

INCOMPLETES

At the time of evaluation, Incompletes (grade of 'I') do not affect a student's cumulative GPA for SAP, but count as credit hours attempted toward both pace and maximum time frame. Students with grades of Incomplete which become new letter grades prior to or during a subsequent period of enrollment and that may affect financial aid eligibility for that period of enrollment must contact the Office of Financial Aid for further evaluation.

WITHDRAWALS

The grade 'W' received for a withdrawal after the first class day in the term does not affect a student's cumulative GPA for SAP, but counts as credit hours attempted toward both pace and maximum time frame.

COURSE REPETITION

Students are allowed to repeat a course and have it count toward enrollment for financial aid eligibility only once. Each attempt at the course, however, will count toward a student's pace, and all prior attempts with lower grades will count as unsuccessful credit hours attempted.

REMEDIAL COURSES

Students may be awarded financial aid for up to 12 remedial hours. These hours will be considered in the minimum pace and maximum time frame calculation.

BEGINNING ATTENDANCE AND COURSE FAILURE

Federal financial aid regulations require us to confirm whether or not a student began attendance in at least one course in order to establish eligibility for federal student loans, and in each course for Pell and FSEOG grants. Based on the information we receive, adjustments to financial aid awards may be necessary and will likely result in a balance due to UTA after the completion of the term.

Instructors confirm which students began attendance/participated in their courses when they report grades at the end of each term. Instructors may reference attendance records, graded assignments, quizzes, exams, communications, or papers to confirm that the student began academic participation. If the instructor confirms that attendance began in the class, there will be no adjustment to financial aid awards. If we do not receive confirmation that attendance began in the course(s), we are required to adjust financial aid based on the remaining eligible hours enrolled. If we do not receive confirmation that attendance began for ANY enrolled course, we are required to cancel ALL federal financial aid.

GRADE CHANGE

SAP monitoring is a point-in-time calculation; therefore, late posted grades or grade changes will not automatically trigger a SAP recalculation. You may request that your SAP status be reviewed after you have confirmed the grade change has been posted to your academic record.