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Texas college students who are new to the institution and students returning after an absence of at least one fall or spring semester who are under age 22 on the first day of the term are required to submit documentation of immunization against bacterial meningitis. The age limit was lowered as of October 1, 2013, and is now effective for new and returning students.
Students who fail to meet this requirement will be dropped from courses.
The law mandates that the following students be vaccinated against the bacterial meningitis:
Students living in University Housing should also review information specific to housing contract requirements at http://www.uta.edu/housing/applications/meningitis.php.
UT Arlington has contracted with Magnus Health SMR to collect student vaccination records, verify the documents, and maintain the records in compliance with federal privacy laws.
Please check your UT Arlington email account for additional details.
It is imperative that new and returning UT Arlington students who plan to enroll be vaccinated as soon as possible. To avoid being dropped, students should be vaccinated no later than the official first day of class for the session. The vaccination must have been administered within the last five years. Limited exemptions are specified in state law. Please note, international students on F-1 visas are noteligible for a waiver of the meningitis vaccination requirement based on exclusive enrollment in online courses because they may take no more than 3 hours of online coursework each semester.
UT Arlington asks students to submit proof of vaccination to the Magnus Health SMR according to the schedule below.
Session of First Enrollment at UT Arlington
Early Deadline to Submit Vaccination Documentation to Avoid Initial Drop
Date of Initial Drop
First Class Day Of Session,
Final Date to Receive Vaccination,
and Final Deadline to Submit Documentation to Allow Enrollment After Initial Drop
|Winter Intersession 2015/2016
|Summer Intersession 2016||05/16/2016||05/17/2016||05/18/2016|
|First Summer Session 2016||06/02/2016||06/03/2016||06/06/2016|
|11-week Summer Session 2016||06/02/2016||06/03/2016||06/06/2016|
|Second Summer Session 2016||07/10/2016||07/11/2016||07/12/2016|
If you are planning to move into campus housing, you must comply with the meningitis vaccination requirements within 10 days from your housing contract offer or 10 days before move in, whichever is earliest. Students will not be allowed to move in to campus housing without submitting timely proof that they have complied with the meningitis vaccination law. Please note, on-campus housing arrangements are made through the Housing Office. You may contact the staff at 817-272-2791 or firstname.lastname@example.org.
All evidence of meningitis documentation or waiver requests must be submitted to Magnus Health SMR. Students may not submit documents in person.
Students entering a four-year college, university or other institution of higher education who wish to submit an exemption affidavit for meningococcal vaccination must request the official Texas Department of State Health Services (DSHS) affidavit form. This may be done online or by mail/fax. Once requested, the affidavit form is mailed from the DSHS to the student. The affidavit must be completed, notarized and provided to Magnus Health SMR.
Details for requesting and completing the affidavit are available at College Vaccine Requirements website (http://collegevaccinerequirements.com/exemption.php). The affidavit must be notarized. Notaries are available in the UT Arlington Office of Admissions, Records and Registration, Davis Hall Room 129, by appointment. Schedule an appointment at email@example.com. You must sign the form in the presence of the Notary Public. Because the form cannot be reproduced, it is important that you do not sign it in advance.
You must mail your completed and notarized affidavit to Magnus Health SMR. See the Magnus Health Parent and Student Help Desk for information on both processes.
UT Arlington will honor this exemption for two years from the date the form was notarized.
A student subject to the law may be exempted from the requirement if he or she provides an affidavit from a physician stating that the physician believes the vaccination would be injurious to the student’s health and well-being.
You may either upload or mail the physician’s affidavit to Magnus Health SMR. See the Magnus Health Parent and Student Help Desk for information on both processes.
UT Arlington will honor this exemption as specified by the physician.
Affidavit for Exemption for Reasons of Conscience
The rules are set forth in:
Bacterial meningitis is an inflammation of the membranes covering the brain and spinal cord, according to the Centers for Disease Control and Prevention The illness can progress rapidly and cause death or permanent disabilities, such as hearing loss, brain damage or loss of limbs. Studies suggest college students have a slightly higher risk of contracting the illness because they live and work in close proximity to one another. More information is available online at www.cdc.gov/meningitis.
You are required to show proof of having received the meningococcal meningitis vaccination if you are under age 22 and are a first-time UT Arlington student; a student transferring from another institution; a student who is re-enrolling following a break of at least one fall or spring semester; a continuing student changing from an online to an on-campus program; a student previously or currently enrolled exclusively in UT Arlington online courses who is enrolling in in-person classes in a subsequent session; or a student auditing a course without otherwise being enrolled at UT Arlington. You are not required to receive the vaccination if you are enrolled only in classes which are fully online and do not meet on campus.
The vaccines recommended by the Centers for Disease Control and Prevention (MCV4 and MPSV4) offer protection against meningitis groups A, C, Y and W-135. Currently MCV4 and MPSV4 vaccines are the only vaccines accepted under state law. Please visit the CDC website at http://www.cdc.gov/vaccines/vpd-vac/mening/vac-mening-fs.htm for more information.
Yes, international students also must file proof they have received the vaccination by the specified deadline. UT Arlington strongly encourages international students to get the meningitis vaccine in their home country. Students also may purchase the vaccination through the UT Arlington Health Services Center, through an area public health clinic or from another provider.
International students on F-1 visas are NOT eligible for a waiver of the meningitis vaccination requirements based on exclusive enrollment in online courses because they may take no more than three hours of online coursework each semester.
Please note: Students specifically enrolled in the English Language Institute housed at UT Arlington are not subject to the requirements unless they are concurrently enrolled in a UT Arlington course. For information about the English Language Institute, visit http://eli.uta.edu/.
If you plan to enroll in any class on the UT Arlington campus, then state law requires you to submit vaccination proof to UT Arlington.
If you are taking dual credit courses at a UT Arlington campus, then you must comply with the meningitis vaccine law. If you are enrolled in a dual credit course held at your high school, then you are not required to comply with the law.
Only students taking continuing education courses requiring 360 or more classroom hours are required to comply with the meningitis vaccine law. Most UT Arlington continuing education courses do not meet this threshold.
Yes, if you are under age 22 as of the first class day of the term you are auditing.
A student to whom the law applies may be exempted from the requirement only if he or she presents an affidavit from a physician stating the physician believes the vaccination would be injurious to the student’s health and well-being, or he or she provides a conscientious exemption form. Both are discussed above.
Contact your primary care physician. The price of the meningitis vaccination depends on your insurance coverage and your physician’s practice. Some insurance plans require a co-payment for preventative vaccinations, but others may fully cover the cost. The vaccine may also be available at area health care clinics and pharmacies.
The vaccine also is available through the UT Arlington Health Services Center. Students with private insurance may be able to file a claim afterward. For more information contact UT Arlington Health Services at 817-272-2771 or visit www.uta.edu/healthservices.
You may also wish to contact area public health agencies to ask whether the agency offers subsidized meningitis vaccine doses to lower-income, uninsured students. Availability varies by clinic site and demand.
Required documentation must be written in English, state your name, date of birth, full date when you were vaccinated and must clearly state the meningitis vaccine was administered to you. You may submit one of the following acceptable documents:
Proof documents may be uploaded online, faxed or mailed directly to Magnus Health, but students are encouraged to upload proof documents online through their MyMav.
Exemption documents requiring notarization must be mailed directly to Magnus, please allow appropriate time for mailing and processing. You will need to log in to Magnus through your MyMav and print the cover sheet and attach it to the exemption. The mailing address is found on the cover sheet.
Students are charged a $10 service fee for the document verification process.
Students submitting payment to Magnus using credit cards with non-U.S. billing address are required to make payment manually over the phone or through a faxed credit card authorization form.
For more information, email Magnus Health at firstname.lastname@example.org or call 877-461-6831.
UT Arlington students who do not submit the proper vaccination documentation will be dropped from their classes.
No, only new students who fully comply with the state meningitis vaccine law will be allowed to move into campus housing.
In addition, all new students planning to move into campus housing must comply with the meningitis vaccination requirements within 10 days from a housing contract offer or 10 days before move in, whichever is earliest. Students will not be allowed to move in to campus housing until 10 days have passed from the date of their vaccination. See UT Arlington’s Housing website for additional details.
Yes, if you drop classes at any time before classes begin or before census date, you may receive a full or partial parking permit refund, depending on your circumstances. To qualify, you may return your permit in person or by certified mail. The Parking Office is located in the J.D. Wetsel Building, 1225 W. Mitchell St., Arlington, TX 76019.
Please Note: No refunds will be issued after the semester’s census date.