Skip to content. Skip to main navigation.

Deaf/Hard of Hearing

NEW students requesting Interpreter/CART Services for classes

Follow procedures as outlined in Deaf/Hard of Hearing documentation guidelines.

RETURNING students requesting Interpreter/CART Services for classes

Register for classes as early as possible after receiving appropriate advising from your department of study.

If you are already registered with OSD, submit an Accommodation Request form to request the approved accommodation of Sign Language Interpreter or CART.

If you have a class or classroom change, contact the Office for Students with Disabilities as soon as possible. Interpreters or captioners do not necessarily know or note cancellations announced during class, listed in the syllabus, written on the board, etc. It is your responsibility to directly inform the Office for Students with Disabilities about all schedule changes.

Contact the Office for Students with Disabilities if the interpreter or captioner does not show up for class, or contact your counselor if the interpreter or captioner is consistently late for class.

Requesting Interpreter/CART Services for activities associated with your academic classes

If you have additional sign language interpreting/CART requests that are academically required, it is imperative that you complete the Office for Students with Disabilities (OSD) Interpreter/CART Request Form with as much advance notice as possible (at least five business days in advance).

Requesting Interpreter/CART Services for other non-credit, University sponsored activities

CART (Communication Access Real-time Translation), or better known as captioning, will be automatically provided at two annual events (New Student Convocation and Graduation Celebration).

Sign language interpreting or CART services for any other non-credit, University sponsored event/activity must originate through the department, organization or sponsoring entity of that event/activity. Students who wish to attend events that are open to the public and who need sign language interpreting or CART services should contact the sponsoring organization as soon as possible. It is the responsibility of the sponsoring department or organization to secure an interpreter or captioner as well as provide funding. The Office for Students with Disabilities funds and coordinates sign language interpreting or CART services for academically required activities only, but will consult with various departments on how to obtain the appropriate services and will supply a list of agencies with which UT Arlington currently conducts business upon request.

NOTE: Those individuals/organizations or departments who sponsor an event should refer to Accommodation Taglines for University Publications and Programs for instructions on how to inform students by stating this on your advertisements.

Student Responsibilities

  • Students will submit accommodation requests for interpreter/CART as early as possible each semester and at least five business days prior to an event/activity related to a class.
  • Students will notify OSD of a class or classroom change as soon as possible.
  • Students will arrive a few minutes early the first day of class to introduce themselves to the interpreter or captioner (Interpreter/s or captioner will wait for students to arrive outside of the classroom).
  • Students will inform OSD if they are going to be late to class (Interpreter/s or captioner will wait 15 minutes from the start of a scheduled assignment. If you do not arrive to class by this time, the interpreter or captioner will leave and it will be considered a "No Show").
  • Students will inform OSD of any absence at least 24 hours prior to the beginning of class so that it is not considered a No Show. A No Show is when a student misses class without any form of prior notification to the Office for Students with Disabilities. (NOTE: Occasional absences are understandable. However, sign language interpreting/CART services will be temporarily suspended for any course section (lecture, discussion, or lab) when a student has any three "No Shows" within a semester. You will need to schedule an appointment with your OSD counselor in the Office for Students with Disabilities in order to reinstate services).
  • Students will inform OSD about class cancellations or planned absences as soon as they are known. Early Cancellation is when the student has cancelled services with the Office for Students with Disabilities at least 48 business hours in advance (A Late Cancellation is when a student gives less than 48 business hours notice that he/she will not be attending class).
  • Students will contact OSD immediately if their interpreter/captioner does not show up for a class or is late.
  • The Office for Students with Disabilities at The University of Texas at Arlington will provide sign language interpreting or CART (real time captioning) services for qualified students who attend University classes, class activities associated with the curriculum of a class, or activities outlined on the student's syllabus.
  • OSD will provide on-going disability counseling services in order to make certain students who are deaf/hard of hearing receive appropriate access to academic material.
  • OSD will inform students of the appeal process regarding adequacy of services and/or denial of services.
  • OSD will contract with external agencies that hire and schedule qualified interpreters or captioners. Students will have an opportunity to evaluate their particular services.
  • OSD will relay messages to students as soon as possible about any changes in service (i.e., substitute interpreter/captioner). Reasonable accommodation options (i.e., audio recording for later transcription) will be discussed with students when an interpreter or captioner becomes unavailable.
  • OSD will continuously monitor the quality of service. An evaluation form for each course will be sent to students at mid-semester and at the end of the semester. Please complete your evaluation form and return it to the OSD office.
  • OSD will provide course instructor(s) with resources allowing them to effectively work with interpreters/captioners and deaf and hard of hearing students.
  • OSD will serve as a consultant to the rest of the UT Arlington campus with regard to providing sign language interpreting/CART access at University events and activities.

OSD Responsibilities

  • The Office for Students with Disabilities at The University of Texas at Arlington will provide sign language interpreting or CART (real time captioning) services for qualified students who attend University classes, class activities associated with the curriculum of a class, or activities outlined on the student's syllabus.
  • OSD will provide on-going disability counseling services in order to make certain students who are deaf/hard of hearing receive appropriate access to academic material.
  • OSD will inform students of the appeal process regarding adequacy of services and/or denial of services.
  • OSD will contract with external agencies that hire and schedule qualified interpreters or captioners. Students will have an opportunity to evaluate their particular services.
  • OSD will relay messages to students as soon as possible about any changes in service (i.e., substitute interpreter/captioner). Reasonable accommodation options (i.e., audio recording for later transcription) will be discussed with students when an interpreter or captioner becomes unavailable.
  • OSD will continuously monitor the quality of service. An evaluation form for each course will be sent to students at mid-semester and at the end of the semester. Please complete your evaluation form and return it to the OSD office.
  • OSD will provide course instructor(s) with resources allowing them to effectively work with interpreters/captioners and deaf and hard of hearing students.
  • OSD will serve as a consultant to the rest of the UT Arlington campus with regard to providing sign language interpreting/CART access at University events and activities.

Interpreters and Captioners

Be sure to submit your accommodation requests as early as possible each semester and at least five business days prior to an event/activity related to a class.

-