Application Policies

Application Policies

 

The University of Texas at Arlington

Apartment Application Policies

 

 

Apartment Assignment Priorities:

To provide reasonable consideration to current residents who want to return to their Apartment Community and new housing applicants, available apartment units shall be assigned to apartment applicants based on the following priorities. 

Priority One Applicant Status:  Existing apartment residents will be able to RENEW in February 2022 as follows:

·      February 2022: Timber Brook Apartments, the Heights on Pecan and the Lofts.

·      February 2022: All other apartment communities.

Existing residents must be current in the payment of all housing and meal plan charges to be eligible to renew for the same space for the 2022 -2023  lease period.  

Priority Two Applicant Status:  All current Residence Hall residents who are applicants on the waitlists for the desired Apartment Community.

Priority Three Applicant Status:  All applicants on the waitlists for the desired Apartment Community.

 

·      Lease offers for priority two and three applicants may be issued as early as February 2022.

 

In all instances, assignment to available bed spaces or available units shall be offered on a first-come, first-served basis according to applicant’s priority status as noted above, then according to applicant’s apartment application date. 

 

Apertment Bed Space Assignment Priority for Residents of The Heights on Pecan, the Lofts (2 bedroom units) and Timber Brook Apartment Communities (ONLY):

To provide reasonable consideration to current residents who want to return to their apartment bed spaces and to extend opportunities to new housing residents, available apartment bed spaces shall be assigned to apartment lease holders based on the following priority status.

Priority One Selection Status: Current apartment residents will be able renew for their current bed space only.

Priority Two Selection Status: All new apartment lease holders.

Apartment bed space selection for all leaseholders will begin on May 31, 2022.

In all instances, assignment to available bed spaces shall be offered on a first-come, first-served basis according to student’s priority status as noted above, then according to student’s contract accepted date.

 

Roommate Requests for residents of The Heights on Pecan, The Lofts (2 bedroom units) and Timber Brook Apartment Communities (ONLY):

Students may use the Housing Application to search for and match with prospective roommates. Roommates are not confirmed until both students have assigned themselves to the same apartment space. If students assign themselves to different apartment spaces, they will not be roommates. Availability of apartment spaces adequate to accommodate roommate pairs is not guaranteed.

Priority roommate matching will occur through June 10. Students who match by June 10 have the best chance to successfully secure a room together.

Roommate matches are requests and are not guaranteed under any circumstances. There are several reasons changes could be made after a successful match including, lease cancellation, consolidation, etc. The following policies also apply:

 

1.     Housing Eligibility:  Application for housing is separate from application to the University of Texas at Arlington. Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing. Applicants are responsible for verifying acceptance to the University prior to accepting an offer for a housing property. The offering of a property does not guarantee or indicate that the applicant has been admitted to the university.

 

2.     Enrollment Requirement:  Apartment residents must be enrolled in at least six credit hours at UTA. Residents need not be enrolled in summer classes provide they will be enrolled in the fall and spring semesters.

                                                                                          

 

3.    Early Application Encouraged:  To increase the likelihood of being offered available housing, early apartment application is encouraged.

 

4.     Initial Application Period: New apartment applications are valid until the earliest of the following dates:

 

·      an accommodation offer is made, or until the beginning of the application term.

 

An applicant, who wants to remain on the assignment list beyond the time noted above, may renew the application.

 

5.     Waitlist Refresh: Applicants who want to remain on the assignment list beyond the beginning of the application term are required to update and renew their applications to indicate continued interest in a UTA apartment. To renew an application, the applicant must submit an on-line renewal request. In such instance, the application will be renewed and the applicant will need to provide the  following dates:

 

·      the earliest desired move in date during the application term requested, or

·      the latest desired move in date during the application term.

 

An application may be renewed multiple times, provided the renewal request is received before the application expires.

 

6.     Application Expiration: An applicant, who does not receive an offer before the application expires (i.e. on the latest desired move in date or at the end of the application term), must contact the University Housing office to re-activate the application if it has been cancelled, and no consideration shall be given to the previous application.

 

7.     Assignment Priorities:  Generally, applications will be given priority based on the date received.

 

8.     Offer of Housing Property:  Offers for apartments are made by email. Correspondence will be sent to the student’s UTA email address.  Applicants are responsible to immediately go on-line and update their Personal Contact Details if there is any change to their phone number, email address, or mailing address. Applicants are responsible for checking their UTA email daily.

 

9.     Acceptance of Offer:  To accept an offer, the applicant must respond within 24 hours of the offer. The appropriate leasing personnel must receive the required documents and $150 housing deposit as stated in the offer, or the offer will be considered void.

 

 

10.  Special Conditions - Accommodations for Students with Disabilities:  Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must note this on your application and contact the Student and Access Resource Center  817-272-3364. You may also visit https://www.uta.edu/student-affairs/sarcenter for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion.

 

11.  Policies Subject to Change: The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

 

 

Resident Policies and Lease Terms and Conditions:

 

Applicants may want to be aware of various resident policies and lease terms and conditions before applying.

 

As a minimum, applicants should be aware of the following policies:

 

·      No Pets Allowed

Except for service or guide dogs for persons with disabilities and fish in aquariums less than 10 gallons, no pets are allowed (even temporarily) anywhere in the apartment, apartment community without prior written authorization from The University.

 

·      Smoking

The University of Texas at Arlington is a Tobacco Free Campus.  The use of all tobacco products (including cigarettes, cigars, pipes, smokeless tobacco and other tobacco products) by students, staff, faculty and visitors are prohibited on all UT-Arlington properties.   Thus, smoking is not permitted anywhere inside the Premises, the building containing the Premises, or on the campus.  

 

·      Parking

Parking areas are located next to each community. Residents with vehicles must purchase the proper permit for their vehicle. Because of limited space, only one vehicle per resident is permitted to be parked in the parking lot. Parking permits may be purchased at the Parking Office at 1225 W. Mitchell. For more information, call (817) 272-3381 or visit https://www.uta.edu/pats/

 

·      Insurance

Renter's, Health, and Life Insurance are the responsibility of each resident. UTA assumes no liability for loss, damage, or theft of personal property, injury, or death. Residents are encouraged to adequately insure themselves against such losses.

 

·      Weapons

Use or possession of firearms, fireworks, or any lethal weapon in leased properties or elsewhere on the University campus is prohibited.

Fall/Spring 2022-2023 Contract Period

Contracting Timeline:

To provide reasonable consideration to current residents who want to return to the residence halls and to extend opportunities to new housing applicants, available residence hall contracts shall be assigned to residence hall applicants based on the following timeline.

  1. New applicants who apply between October 2021 February 7, 2022 will select a specific residence hall and room type beginning December 2021. These students will have Priority 2 Room Selection.
  2. Current residence hall students will be able to re-contract for a specific residence hall and room type beginning February 8, 2022 through February 11, 2022. Current residents must be current in the payment of all housing and meal plan charges to be eligible to re-contract for a space for the Fall/Spring 2022-2023 contract period. These students will have Priority 1 Room Selection.
  3. All residence hall applicants will be able to select a specific residence hall and room type from remaining spaces beginning mid-February 2022.

In all instances, assignment to available spaces shall be offered on a first-come, first-served basis according to the applicant’s status as noted above, then according to applicant’s residence hall application date.

Room Space Assignment Priority:

To provide reasonable consideration to current residents who want to return to the residence halls and to extend opportunities to new housing residents, available residence hall room spaces shall be assigned to residence hall contract holders based on the following priority status.

  1. RLC Priority Selection Status: First-time college students who have selected a Residential Learning Community preference will have the opportunity to select an RLC room space in April of 2022 (exact dates are subject to change)
  2. Priority One Selection Status: Current residence hall residents will be able to select specific room spaces beginning April 26, 2022 through May 1, 2022. Room space selection priority is as follows:
    • April 26, 2022 - Select an available space in your same Residence Hall.
    • April 26 – May 1, 2022 - Select any available space in the hall you re-contracted for.
  3. Priority Two Selection Status: All residence hall contract holders.
    • Room selection for all contract holders will begin on May 9, 2022.

In all instances, assignment to available bed spaces shall be offered on a first-come, first-served basis according to student’s priority status as noted above, then according to student’s contract accepted date.

Roommate Requests:

Students may use the Housing Application to search for and match with prospective roommates. Roommates are not confirmed until both students have assigned themselves to the same room space. If students assign themselves to different room spaces, they will not be roommates. Availability of room spaces adequate to accommodate roommate pairs is not guaranteed.

  • Priority roommate matching will occur through April 30. Students who match by April 30 have the best chance to successfully secure a room together.
  • Roommate matches are requests and are not guaranteed under any circumstances. There are several reasons changes could be made after a successful match including, contract cancellation, consolidation, or change in RLC status.

The following policies shall also apply:

  1. Housing Eligibility: Application for housing is separate from application to the University of Texas at Arlington. Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing; however, applicants must be accepted for admission to the University prior to a residence hall assignment being offered.
  2. Enrollment Requirement: Residents must maintain enrollment in a minimum of 12 credit hours per semester to be eligible to reside in the residence halls.
  3. Early Application Encouraged: To increase the likelihood of being offered available housing, early residence hall application is encouraged.
  4. Limited Availability and Contingency Plans: Available residence hall bed spaces are limited. In addition, the University reserves the right to further limit the number of bed spaces available to returning residents to provide opportunities for other applicants. For these reasons, residence hall applicants are encouraged to develop contingency plans in the event a residence hall bed is not available. In this instance, early application for alternate apartment accommodations is encouraged.
  5. Accommodation Preferences: The assignment priorities of the Housing Office are first to offer available bed spaces on campus and second to try to accommodate room type and hall preferences as noted on the application. As reservations are confirmed, housing options will become more limited. Applicants are encouraged to consider alternate room type and hall options to increase the likelihood of selecting available housing.
  6. Application Expiration: An applicant, who does not receive an offer before the start of the semester may complete a No-Show Day Housing Application in their AY 2022-2023 Application. Generally, a few bed spaces become available on the First Day of Classes each year because of last minute cancellations.
  7. Offer of Housing Property: Offers for residence halls are made by email. Applicants are contacted via their UT Arlington email account. Applicants are responsible for checking their email daily. Applicants are responsible for immediately updating their Personal Contact Details on line, if there is any change to their phone number, email address, or mailing address. Applicants are encouraged to sign up for text alerts to enhance the notification process. To receive notification via text messaging, text UTAHOUSING to 292929.
  8. Acceptance of Offer: To accept an offer, the applicant must respond promptly and without delay. The appropriate leasing process must be completed through the Housing Portal, or the offer will be considered void. Occupancy is not guaranteed until a $150 residence hall deposit and the required prepayment or proof of financial aid award has been received with all required documents by the dates outlined in the contract offer.
  9. Special Conditions – Room Space Selection and Assignment: Students with a valid contract who do not select a room space will be assigned to a space.
  10. Special Conditions – Consolidation: The University reserves the right to consolidate vacancies and close all or part of Residence Halls.
    • You may choose any available bed space within the building during the Room Self Selection Process. However, in the event a building is scheduled to open with a significant number of vacancies, or other University needs change, you may be reassigned and consolidated to the lower floors of the building at move-in.
  11. Special Conditions - Accommodations for Students with Disabilities: Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must note this on your application and contact the Office for Students with Disabilities 817-272-3364. You may also visit uta.edu/disability for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion.
  12. Policies Subject to Change: The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

Rev 11/2/2021