The University of Texas at Arlington

Apartment Application Policies

 

 

Apartment Assignment Priorities:

To provide reasonable consideration to current residents who want to return to their Apartment Community and new housing applicants, available apartment units shall be assigned to apartment applicants based on the following priorities. 

Priority One Applicant Status:  Existing apartment residents will be able to RENEW in February 2023 as follows:

·      February 2023: Timber Brook Apartments, the Heights on Pecan and the Lofts.

·      February 2023: All other apartment communities.

Existing residents must be current in the payment of all housing and meal plan charges to be eligible to renew for the same space for the 2023 -2024  lease period.  

Priority Two Applicant Status:  All current Residence Hall residents who are applicants on the waitlists for the desired Apartment Community.

Priority Three Applicant Status:  All applicants on the waitlists for the desired Apartment Community.

 

·      Lease offers for priority two and three applicants may be issued as early as February 2023.

 

In all instances, assignment to available bed spaces or available units shall be offered on a first-come, first-served basis according to applicant’s priority status as noted above, then according to applicant’s apartment application date. 

 

Apartment Bed Space Assignment Priority for Residents of The Heights on Pecan, the Lofts (2 bedroom units) and Timber Brook Apartment Communities (ONLY):

To provide reasonable consideration to current residents who want to return to their apartment bed spaces and to extend opportunities to new housing residents, available apartment bed spaces shall be assigned to apartment lease holders based on the following priority status.

Priority One Selection Status: Current apartment residents will be able renew for their current bed space only.

Priority Two Selection Status: All new apartment lease holders.

Apartment bed space selection for all leaseholders will begin on May 31, 2023.

In all instances, assignment to available bed spaces shall be offered on a first-come, first-served basis according to student’s priority status as noted above, then according to student’s contract accepted date.

 

Roommate Requests for residents of The Heights on Pecan, The Lofts (2 bedroom units) and Timber Brook Apartment Communities (ONLY):

Students may use the Housing Application to search for and match with prospective roommates. Roommates are not confirmed until both students have assigned themselves to the same apartment space. If students assign themselves to different apartment spaces, they will not be roommates. Availability of apartment spaces adequate to accommodate roommate pairs is not guaranteed.

Priority roommate matching will occur through June 9. Students who match by June 9 have the best chance to successfully secure a room together.

Roommate matches are requests and are not guaranteed under any circumstances. There are several reasons changes could be made after a successful match including, lease cancellation, consolidation, etc. The following policies also apply:

 

1.     Housing Eligibility:  Application for housing is separate from application to the University of Texas at Arlington. Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing. Applicants are responsible for verifying acceptance to the University prior to accepting an offer for a housing property. The offering of a property does not guarantee or indicate that the applicant has been admitted to the university.

 

2.     Enrollment Requirement:  Apartment residents must be enrolled in at least six credit hours at UTA. Residents need not be enrolled in summer classes provide they will be enrolled in the fall and spring semesters.

                                                                                          

 

3.    Early Application Encouraged:  To increase the likelihood of being offered available housing, early apartment application is encouraged.

 

4.     Initial Application Period: New apartment applications are valid until the earliest of the following dates:

 

·      an accommodation offer is made, or until the beginning of the application term.

 

An applicant, who wants to remain on the assignment list beyond the time noted above, may renew the application.

 

5.     Waitlist Refresh: Applicants who want to remain on the assignment list beyond the beginning of the application term are required to update and renew their applications to indicate continued interest in a UTA apartment. To renew an application, the applicant must submit an on-line renewal request. In such instance, the application will be renewed and the applicant will need to provide the  following dates:

 

·      the earliest desired move in date during the application term requested, or

·      the latest desired move in date during the application term.

 

An application may be renewed multiple times, provided the renewal request is received before the application expires.

 

6.     Application Expiration: An applicant, who does not receive an offer before the application expires (i.e. on the latest desired move in date or at the end of the application term), must contact the University Housing office to re-activate the application if it has been cancelled, and no consideration shall be given to the previous application.

 

7.     Assignment Priorities:  Generally, applications will be given priority based on the date received.

 

8.     Offer of Housing Property:  Offers for apartments are made by email. Correspondence will be sent to the student’s UTA email address.  Applicants are responsible to immediately go on-line and update their Personal Contact Details if there is any change to their phone number, email address, or mailing address. Applicants are responsible for checking their UTA email daily.

 

9.     Acceptance of Offer:  To accept an offer, the applicant must respond within 24 hours of the offer. The appropriate leasing personnel must receive the required documents and $150 housing deposit as stated in the offer, or the offer will be considered void.

 

 

10.  Special Conditions - Accommodations for Students with Disabilities:  Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must note this on your application and contact the Student and Access Resource Center  817-272-3364. You may also visit https://www.uta.edu/student-affairs/sarcenter for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion.

 

11.  Policies Subject to Change: The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

 

 

Resident Policies and Lease Terms and Conditions:

 

Applicants may want to be aware of various resident policies and lease terms and conditions before applying.

 

As a minimum, applicants should be aware of the following policies:

 

·      No Pets Allowed

Except for service or guide dogs for persons with disabilities and fish in aquariums less than 10 gallons, no pets are allowed (even temporarily) anywhere in the apartment, apartment community without prior written authorization from The University.

 

·      Smoking

The University of Texas at Arlington is a Tobacco Free Campus.  The use of all tobacco products (including cigarettes, cigars, pipes, smokeless tobacco and other tobacco products) by students, staff, faculty and visitors are prohibited on all UT-Arlington properties.   Thus, smoking is not permitted anywhere inside the Premises, the building containing the Premises, or on the campus.  

 

·      Parking

Parking areas are located next to each community. Residents with vehicles must purchase the proper permit for their vehicle. Because of limited space, only one vehicle per resident is permitted to be parked in the parking lot. Parking permits may be purchased at the Parking Office at 1225 W. Mitchell. For more information, call (817) 272-3381 or visit https://www.uta.edu/pats/

 

·      Insurance

Renter's, Health, and Life Insurance are the responsibility of each resident. UTA assumes no liability for loss, damage, or theft of personal property, injury, or death. Residents are encouraged to adequately insure themselves against such losses.

 

·      Weapons

Use or possession of firearms, fireworks, or any lethal weapon in leased properties or elsewhere on the University campus is prohibited.

FOR BY BED APARTMENTS:

Transfer Options

Students wishing to move to a different apartment for the Fall 2023 semester must complete a transfer form in the Housing Office in the University Center. Current leaseholders also need to complete the renewal process as described. 

Approval of a Transfer Application is NOT guaranteed in any circumstance. Processing is based on availability of a vacant unit.

Transfers will be processed in the following priority:

1. Students who renewed their current space and submitted a Transfer Application in February 2023.
2. Students who did not renew their current space and submitted a Transfer Application in February 2023.
3. Students who renewed their current space and submitted a Transfer Application after in February 2023.
4. Students who did not renew their current space and submitted a Transfer Application in February 2023.

Move In for transfers for students who did not renew their space will only be offered through March 31, 2023.

Transfer applications will not be accepted for students who did not renew their current space after March 31, 2023.

To qualify for a transfer, students must:

• Be enrolled for Fall 2023.
• Have good rental payment history.
• Have not committed unreasonable damages to the current residence.
• Have not been involved in behavior that is disruptive to the community.
• Have completed one full lease term, if a transfer has previously been completed.

Lease Assignment Options

Students wishing to assign their lease to another student must come into the Housing Office in the University Center with the student they wish to assign the lease to. Lease assignments will NOT be accepted July 24 - August 4, 2023 or August 12 - August 25, 2022. Lease Assignments may NOT have a new move in date between July 24 - August 4, 2023 or August 14 - 25, 2023. Students may only assign the lease term that is in their name. So, if you do not renew, the lease you assign will end July 31, 2023. The conditions of the lease assignment are as follows:

• The student accepting the lease must pay a $150 at the time of completing the assignment.
• The person assigning the lease will  have a $300 lease assignment fee charged to their MyMav account.
• Students in their graduating semester will not be allowed to assign their lease to another student.

FOR BY THE UNIT APARTMENTS:

Transfer Options

Students wishing to move to a different apartment for the Fall 2023 semester must complete a transfer form in the Housing Office in the University Center. Current leaseholders also need to complete the renewal process described above. 

Transfers will be processed in the following priority:

1. Students who renewed their current space and submitted a Transfer Application by February 2023.
2. Students who did not renew their current space and submitted a Transfer Application by February 2023.
3. Students who renewed their current space and submitted a Transfer Application after February 2023.
4. Students who did not renew their current space and submitted a Transfer Application after February 2023.

Move In for transfers for students who did not renew their space will only be offered through March 31, 2023.

Transfer applications will not be accepted for students who did not renew their current space after March 31, 2023.

To qualify for a transfer, students must:

• Be enrolled for Fall 2023.
• Have good rental payment history.
• Have not committed unreasonable damages to the current residence.
• Have not been involved in behavior that is disruptive to the community.
• Have completed one full lease term, if a transfer has previously been completed.

Lease Assumptions

Apartment leases run through July 31, 2023. Those leaseholders wishing to give their lease to one of their occupants over the summer or for the Fall 2023 semester should complete a Lease Assumption Application in the University Housing Office at least 60 days prior to the leaseholder’s move out date. Lease Assumption Applications for leaseholders with a move out date of May 31, must be completed by March 31. Applications for leaseholders with a move out date of June 30, must be completed by April 30. Applications for leaseholders with a move out date of July 31, must be completed by May 29. Current leaseholders also need to complete the renewal process described above.

Approved lease assumptions may only begin on the first of the month, with the current leaseholder’s lease terminating on the last day of the previous month. In the event the Lease Assumption is denied, all occupants will be required to vacate on the current leaseholder’s termination date. Please note the following requirements to have your Lease Assumption Application approved:

1. The applicant must be a registered additional occupant with possession of keys for at least 6 months prior to requesting to assume the lease and must be willing to commit to fulfill the remainder of the lease term upon approval of the lease assumption).
2. The applicant must be currently enrolled in at least 6 credit hours at UT Arlington (excluding summer).
3. All apartments will be inspected by Apartment and Residence Life as part of the lease assumption application process.
4. Both the current leaseholder and the applicant must not have been involved in behavior that is disruptive or damaging to the community. Residents on disciplinary or housing probation are not eligible for a lease assumption.
5. The current leaseholder and the applicant must be in good financial standing with the university.
6. Current rent for the apartment must be paid in full.
7. The occupant must have updated all of his/her personal and emergency contact information using the Online Housing Assistant prior to completing this application.
8. Lease assumption applications must be submitted a minimum of 60 days prior to requested lease assumption date.
9. Lease assumptions will not be approved if the unit has not been completely vacated and made ready for occupancy within the last 2 years.

If a Lease Assumption application is denied, the current leaseholder will be responsible for penalties per the Terms and Conditions for both the current and renewal leases.

Policies Subject to Change: The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

Application Policies

 

Fall/Spring 2023-2024 Contract Period

 

Residence Hall Building and Room Type Assignment:

 

To provide reasonable consideration to current residents who want to return to the residence halls and to extend opportunities to new housing applicants, available residence hall contracts shall be assigned to residence hall applicants based on the following timeline and priorities. 

 

1. Priority assignment of Returning Residents: Current residence hall students can re-contract for a specific residence hall and room type beginning in February 2023. Returning residents must be current in the payment of all housing and meal plan charges to be eligible to re-contract for a space for the Fall/Spring 2023-2024 contract period. Residents who fail to re-contract during the designated renewal period may be assigned with all other residence hall applicants, (priority 3) based on the date of application. 
   
   
2. Priority assignment of First-time in College (FTIC) Students: FTIC students may begin to apply on October 3, 2022. FTIC students will receive priority assignments and can select a specific residence hall and room type if a completed application is received before May 1, 2023, based on the date of application and housing availability. FTIC students who fail to apply before May 1, 2023, may be assigned with all other residence hall applicants, (priority 3) based on the date of application. 
   
   
3. Priority assignment of All Other Residence Hall Applicants: All other applicants may begin to apply on October 3, 2022. These students will be able to select a specific residence hall and room type from the remaining spaces between May 2, 2023, and August 14, 2023, based on the date of application and housing availability. 

In all instances, assignment to available spaces shall be offered on a first-come, first-served basis according to the applicant’s status as noted above, then according to the applicant’s residence hall application date. 

 

Residence Hall Room Space Assignment (Room Selection): 

 

Available residence hall room spaces shall be assigned to residence hall contract holders based on the following priority status. 

 

1. Residential Learning Community (RLC) Residents: Students participating in a Residential Learning Community will be assigned to a room space by the Department of Student Success in the designated RLC Community.  
   
   
2. Returning Residents: Returning residents will be able to select specific room spaces beginning April 25, 2023, through May 1, 2023. Room space selection priority is as follows: 
   
   April 25, 2023 - Select an available space in your same Residence Hall. 
   
   April 25 – May 1, 2023 - Select any available space in the hall you re-contracted for. 
   
   
3. All Other Residents: Room selection for all contract holders not listed above will begin on May 8, 2023.  

In all instances, assignment to available bed spaces shall be offered on a first-come, first-served basis according to the student’s priority status as noted above, then according to the student’s contract accepted date. 

 

Residence Hall Roommate Requests (Roommate Selection): 

 

Students may use the Housing Application to search for and match with prospective roommates. Roommates are not confirmed until both students have assigned themselves to the same room space. If students assign themselves to different room spaces, they will not be roommates. Availability of room spaces adequate to accommodate roommate pairs is not guaranteed. 

• Priority roommate matching will occur between contract acceptance and April 30. Students who match by April 30 have the best chance to successfully secure a room together. 
• Roommate matches are requests and are not guaranteed under any circumstances. There are several reasons changes could be made after a successful match including but not limited to, contract cancellation, consolidation, or change in RLC status. 

The following policies shall also apply: 

 

1. Housing Eligibility: Application for housing is separate from application to the University of Texas at Arlington. Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing; however, applicants must be accepted for admission to the University prior to a residence hall assignment being offered. 
   
   
2. Enrollment Requirement: Residents must maintain enrollment in a minimum of 12 credit hours per semester to be eligible to reside in the residence halls. 
   
   
3. Early Application Encouraged: To increase the likelihood of being offered available housing, early residence hall application is encouraged. 
   
   
4. Limited Availability and Contingency Plans: Available residence hall bed spaces are limited. In addition, the University reserves the right to further limit the number of bed spaces available to returning residents to provide opportunities for other applicants. For these reasons, residence hall applicants are encouraged to develop contingency plans if a residence hall bed is not available. In this instance, early application for alternate apartment accommodations is encouraged. 
   
   
5. Accommodation Preferences: The assignment priorities of the Housing Office are first to offer available bed spaces on campus and second to attempt to accommodate room type and hall preferences as noted on the application. As reservations are confirmed, housing options will become more limited. Applicants are encouraged to consider alternate room type and hall options to increase the likelihood of selecting available housing. 
   
   
6. Application Expiration: An applicant who does not receive an offer before the start of the semester may complete a No-Show Day Housing Application in their AY 2023-2024 Application. Generally, a few bed spaces become available on the First Day of Classes each year because of last-minute cancellations. 
   
   
7. Offer of Housing Property: Offers for residence halls are made by text and email. Applicants are contacted via their UT Arlington email account and via the cell phone number provided. Applicants are responsible for checking their email daily. Applicants are responsible for immediately updating their Personal Contact Details online if there is any change to their phone number, email address, or mailing address. 
   
   
8. Acceptance of Offer: To accept an offer, the applicant must respond promptly and without delay. The appropriate leasing process must be completed through the Housing Portal, or the offer will be considered void. Occupancy is not guaranteed until a $150 residence hall deposit is received by the date outlined in the contract offer. 
   
   
9. Special Conditions – Room Space Selection and Assignment: Students with a valid contract who do not select a room space will be assigned to a space. 
   
   
10. Special Conditions – Consolidation: The University reserves the right to consolidate vacancies and close all or part of the residence halls. 
    
    You may choose any available bed space within the building during the Room Self Selection Process. However, in the event a building is scheduled to open with a substantial number of vacancies, or other University needs change, you may be reassigned and consolidated to another section of the building at move-in. 
    
    
11. Special Conditions - Accommodations for Students with Disabilities: Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must contact the Student Access and Resource Center for the necessary accommodation. You may also visit https://www.uta.edu/student-affairs/sarcenter for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion. 
    
    
12. Policies Subject to Change: The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing. 
    
    Rev 1/26/2023.