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Driving UTA Vehicles

Rose Hall
Safety Specialist (Occupational)
Contact Us | Staff List

Before operating any University of Texas at Arlington (UTA) owned, leased, or rented motor vehicles for official university business (including golf carts, mules and other low speed vehicles), employees must complete the requirements below in compliance with UTA Procedure CO-CV-PR2.

	Requirements to Drive any UTA Vehicle:
1.	Must be an employee listed on the UTA payroll.
2.	Review MVR driving record history (required to have 3 years of acceptable history).
3.	Complete Defensive Driving Awareness Course.
	Requirements to Drive 12 & 15 Passenger Vans:
1.	Must be an employee listed on the UTA payroll.
2.	Review MVR driving record history (required to have 3 years of acceptable history).
3.	Complete Defensive Driving Awareness Course.
4.	Complete online 12 & 15 Passenger Van Course.
5.	Attend Van Behind-the-Wheel Training session at EH&S office.

All drivers must be employees on the UTA payroll to be covered by the
university's auto liability insurance.

To request permission to become an authorized driver of UTA vehicles, please complete and submit the Request for Review of Motor Vehicle Record (MVR) form to the Environmental Health & Safety Office (EH&S). A 3-year driving history must be secured with an acceptable rating. If a full 3-year history is not available from the Texas Department of Public Safety, then it is the employee’s responsibility to obtain a copy of their driving record(s) from any previous state(s) of residence.1045791
*Once an acceptable rating has been verified, all driver MVRs will be automatically checked regularly to ensure they maintain a satisfactory rating.

Please allow up to five (5) business days to process the request.  Contact our office at ehsafety@uta.edu with any questions.

Employees must also complete the University's online Defensive Driving Awareness Training (DDAT) or a Defensive Driving Course (DDC) offered by an outside agency. The Defensive Driving Awareness Training is valid for 3 years and must then be repeated to remain an authorized driver. Individuals who have taken another accredited DDC within the past three years can be exempt from taking the UTA course by providing a copy of their DDC completion certificate. The UTA DDAT is not endorsed for ticket dismissal or an insurance discount.

The Defensive Driving Awareness Training can be accessed on the EH&S Training Management website. Log In/registration instructions are provided. However, if you encounter any problems, please contact EH&S at ehsafety@uta.edu, or 817-272-2185. 

Operation of 12 and 15-Passenger Vans

12 and 15-passenger vans will only be operated by experienced, authorized drivers who understand and are familiar with the handling characteristics of the vans, especially when the van is fully loaded. In addition to the above requirements for approval to drive UTA vehicles, employees operating 12 and 15-passenger capacity vans must also complete van-specific training. Under no circumstances will an employee be approved or authorized to operate 12 and 15-passenger vans without fulfilling the acceptable 3-year driving history requirement.

The van training consists of an online course plus a behind-the-wheel road driving test. To access the 12 & 15 Passenger Van online course go to the EH&S Training Management website.

The van behind-the-wheel driving test will be conducted at the EH&S Office, 500 Summit Ave., on the dates and times listed below. Class size is limited. Drivers must have already completed the Defensive Driving Awareness Course, the online 12 & 15 Passenger Van Course, and have a current acceptable MVR check before they are eligible to participate in behind-the-wheel van training. If you have any questions, contact EH&S at 817-272-2185 or ehsafety@uta.edu.

Behind-the-Wheel Van Training:

In-person van training is now being scheduled through an online booking site. Please use the following link to view available training dates and times and reserve an individual appointment.

  EH&S Booking Site for 12 & 15 Passenger Van Training

 

Renting Vehicles

If your department needs to rent a van, this must be requested and reserved through Facilities Management. Please refer to Procedure CO-CV-PR08, Vehicle Rental, and submit the Vehicle Request Form (CO-CV-F2); or phone the Facilities Management Call Center at 817-272-2000.

Procedures

• UTA Procedure CO-CV-PR2: Driving Records/Training
• UTA Low Speed Vehicle Route Map
• UTA Procedure CO-CV-PR08, Vehicle Rental
• The University of Texas System Policy 157

Forms 

• Request for Review of Motor Vehicle Record (MVR)
• Vehicle Request Form (CO-CV-F2)
• UTA Vehicle Accident Report