Year-End Campus Deadlines FY26
The following deadlines have been established for FY2026. We appreciate your efforts to ensure that the University’s financial position is accurately stated as of 8/31/2026.
Wednesday, Aug 19 is the deadline to process and approve AP Purchase Order Vouchers to be included in the check run dated Friday, Aug 28.
Wednesday, Aug 19 is the deadline to submit eForms for the Sep 1 monthly payroll.
Friday, Aug 21 is the deadline to process and approve AP non-PO Vouchers to be included in the final AP check run dated Friday, Aug 28. If you have an emergency payment situation after Aug 28, please call ext. 22194.
Monday, Aug 31 is the deadline to submit eForms for the Sep 8 semi-monthly payroll.
Wednesday, Sep 3, 10:00 am, is the deadline to submit payroll vouchers for the Sep 8 semi-monthly payroll.
August will be closed on Wednesday, Sep 9. FY 25-26 will be closed on Wednesday, Sep 30.
If you have any questions regarding the deadlines, please feel free to contact:
Document / Voucher and Contact Department Information
| Document / Voucher | Contact Department | Contact Phone No. |
|---|---|---|
| Accounting Corrections (includes Easy Correct from SAHARA) | Accounting Services | 22138 |
| Budget Transfers | Budgets (Budget Resource) | Resource Direct # |
| Cash Receipts | Accounting Services | 20208 |
| Change Position Funding - eForms | Budgets (Budget Resource) | Resource Direct # |
| Expense Reports | Disbursements | 22194 |
| Hourly Payroll | Payroll Services | 25426 |
| HR eForms | Human Resources | 25554 |
| Interdepartmental Transfers | Accounting Services | 27133 |
| Payment Vouchers | Disbursements | 22194 |
| Payroll Corrections | Payroll Services | 25426 |
| Petty Cash | Accounting Services | 29781 |
| Pro-Card Statements | Payment Card Services | 22194 |
| Requisition / Purchase Order | Procurement | 22194 |
| Travel Authorizations | Disbursements | 22194 |
Deadline for Document/Voucher Type
| Date | Deadline | Document/Voucher Type |
|---|---|---|
| Fri, Jul 17 | Last day to submit Requisitions totaling >$15,000 for FY 25-26 | Requisition/Purchase Order |
| Fri, Jul 31 | Deadline to clear deficit cost center balances for FY26 | Deficit Balances |
| Tue, Aug 5 | ProCard transactions from 8/4/2026 – 9/3/2026 begin loading in Concur for reconciliation. Transactions should be reconciled as they load to Concur daily in order to meet the deadline on Sep 15. | ProCard |
| Fri, Aug 14 | Last day to submit Requisitions totaling <$15,000 and Mav eShop orders for FY 25-26 | Requisition/PurchaseOrder/Mav eShop |
| Wed, Aug 19 | Last day to process and submit Purchase Order vouchers to be included in the AP check run dated Fri Aug 29 | PO Payment Vouchers |
| Wed, Aug 19 | Last day to create Travel Requests. All TR’s must have a valid budget and be in “Approved” status by 5 pm to be included in FY 25-26 budget. TR’s not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Travel Requests (TR) |
| Wed, Aug 19 | Last day for Expense Reports to be approved in good order to Disbursements queue in Concur to be included in the final check run dated Fri Aug 29 and included in FY25-26 budget. ER’s not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Expense Reports (ER) |
| Wed, Aug 19 | Last day to submit fully approved position funding changes (eForms) to be included in period ending Aug 31 payroll | Change Position Funding |
| Wed, Aug 19 | eForms submitted to be included in Sep 1 monthly check date. Forms must be received by HR by 5 pm. | eForms for Monthly Payroll |
| Thu, Aug 20 | Payroll Vouchers due to Payroll Services by 10 am for Sep 3 monthly payroll. | Payroll Vouchers for Monthly Payroll |
| Fri, Aug 21 | Last day to process and submit non-PO vouchers to be included in final AP check run dated Fri Aug 29 and included in FY25-26 budget. Non-PO vouchers not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Non-Purchase Order Vouchers |
| Fri, Aug 21 | Deadline to submit budget transfers for FY26 | Budget Transfers |
| Fri, Aug 28 | Final Check run FY25-26 | Final AP Check run |
| Mon, Aug 31 | Last day to submit eForms to be included in Sep 8 semi-monthly check date. Forms must be received by HR by 5 pm | eForms for Semi-monthly Payroll |
| Mon, Aug 31 | Documents and approvals due by 5 pm | Cash Receipts Petty Cash |
| Fri, Aug 28 | Estimated ending balances for FY26 posted to cost centers in FY27 (if applicable) | Carry Forwards |
| Tue, Sep 1 | FY2027 budget available in UT Share | FY2026 Budget |
| Mon, Aug 31 | Payroll vouchers due to Payroll Services by 10 am for the pay period ending Aug 31 semi-monthly, check date Sep 8 | Hourly Payroll |
| Fri, Sep 4 | Last day to submit correction requests to be included in FY 25-26. Request and supporting documentation due to Accounting Services by 5 pm. | Accounting Corrections (includes Easy Correct from SAHARA) |
| Fri, Sep 4 | Last day to process and submit vouchers and journals with FY 25-26 service dates to be included in FY 25-26. Supporting documentation due by 5 pm | Interdepartmental Transfers Payment Vouchers Expense Reports |
| Thur, Sep 3 | eForms for prior year funding changes to be included in FY25-26 must be finalized. | Change Position Funding |
| Tues, Sep 8 | Final ProCard transactions are loaded and statements are available for submission for approval in Concur. | ProCard |
| Wed, Sep 9 | Close August | Month-end Close |
| Mon, Sep 14 | Last day to reconcile ProCard transactions from 8/4/26 – 9/3/26. Due by 5 pm | ProCard |
| Thurs, Sep 17 | All budget errors on ProCard vouchers must be addressed and cleared. | ProCard |
| Wed, Sep 30 | Close FY 25-26 (Period 998) | Year-end Close |
| Fri, Oct 16 | Final ending balances for FY26 posted to cost centers in FY27 after Period 998 close (if applicable) | Carry Forwards |