Administration and Economics Development Business Services

What does the Administration and Economic Development Business Services department do?

Administration and Economic Development Business Services is responsible for the business affairs operations (including budgeting, human resources, payroll, purchasing, and accounting) for the Administration & Economic Development departments we support.

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Support for Departments

Listed below is information regarding the most requested support items, including a button to the Request form for each. If you do not see the action for which you need information, please contact us at AuxBus@uta.edu

Interdepartmental Transfer

Interdepartmental Transfers, or IDTs, are used to charge another UTA department for a service provided. 

  • IDTs cannot be charged to a cost center number that starts with a "9".
  • If charging to a project or grant, the department must include a statement of work that details why the charges are appropriate to post to the project.

Departments need to complete the IDT Request Form and provide to AEDBS the spreadsheet of the IDT charges and the backup documents to support the charges.

IDT Request Form

Payment Vouchers

Payment Vouchers are how UTA pays vendors for a good or service.  If you have an invoice that needs to be paid, and it will not be paid on a UTA ProCard, you need a payment voucher.

  • Departments are responsible for reviewing the invoice to ensure accuracy.  Departmental approval must be seen on the invoice in the way of an Adobe "approved" stamp or by handwritten signature.
  • Departments are responsible for providing the PAR form if required by the PO.
  • UTA abides by the Texas Prompt Pay Act and pays invoices 30 days after the invoice date, the invoice receipt date, or the date the goods were received or services were performed, whichever is later.
Payment Voucher Request Form

Personnel Actions

Personnel additions, updates, and separations that need an eForm to be entered in UTShare will be entered by AEDBS.  This includes new hire students and casual employees, transfers, position modifications (including Reports To changes), and posting positions for applications.

Departments are responsible for getting the required documentation and UTA approvals; we will enter the action into the system.  Details about what is required for the different personnel actions is included on the Request Form.

Personnel Action Request Form

Purchase Orders

Purchase Orders (POs) are used to make purchases on the University's behalf.  Departments are responsible for ensuring that the UTA-required documentation and approvals are obtained and provided with the requisition request.

Purchase Orders start as a requisition in UTShare.  Once requisitions are approved, they create the PO, which is then "worked" by our UTA Buyer and, when finalized, dispatched. A PO must be in "Dispatched" status before the order is placed or service is scheduled with the vendor.

When purchasing software, the department is responsible for conducting the UTA Technology Assessment Review and obtaining approval for the purchase from OIT if required.

PO Request Form

Personnel Action Request Forms

Employee Separation Form Employee Transfer Form New Hire Form-Student or Casual Employee New Position Request Form Pay Rate Change Form Position Modification Request Form Position Posting Request Form

STAFF FORMS

Official Occasion Expense Form Business Affairs Exception Tracker Supplemental Travel Request