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PARKING

Department Portal

Parking & Transportation has created three options for departments to manage their own official visitor and small-scale event parking.  Each option has pros and cons for departments to consider. These are explained in detail in the full-length training video below.

COVID-19 GUEST PARKING INFORMATION:

Department visitors are typically welcomed to the university by a department host or sponsor. These visitors are typically on-site with the advanced knowledge of a department or organization. As a result, the guidelines and recommendations below are designed to help the department host plan for department visitors.

Department Host’s Role When Inviting Visitors:

 Guidelines:
  • Provide due diligence to host visitor(s) in the safest possible way to minimize the risk of virus spread
  • Ensure social distancing signage is in place
  • Encourage attendance/participation only if healthy
Recommendations:
  • Communicate the social distancing requirements in place for event
  • Distribute a Know Before You Go event handout with detailed information on:
    • Risk of attending
    • Mitigation efforts/Social distancing requirements
    • Only attend if healthy
    • Location to verify if the event has been canceled/postponed last minute
    • other relevant event-specific information (i.e. parking, building, refunds, registration, etc.) 
  • Work with Parking & Transportation for contactless or low-contact parking options.
Event/Meeting Attendee’s Role:
  • Must accept the risk associated with attending the event in-person.

              · This can be included on the parking permit receipt.

  • Must affirm they will only attend if healthy and conduct a self-screening prior to arrival
  • Must follow social distancing/mitigation requirements

Parking Options:

Option 1: Guest Permit Invitation (only charged for claimed permits)

  • This is the best option for departments who want the maximum visibility of their event visitors. This is the preferred method of visitor and event parking. 
  • This is self-managed by the department host without the involvement of Parking & Transportation.  Each event is summarized in the employee's MavPark portal.
  • An email address for event participants is required.
  • To gain access to this option, UTA employees should complete the one-time Request Form below.  
  • Unfortunately, at this time, we can't share the Event Summary page with other UTA employees.  Only the department host will have access to see who has claimed a permit and make any edits to the event invite list.

Option 2: Event Permit Link with Promo Code ($25 minimum charge per event)

  • This is the best option for departments who don't necessarily want to micro-manage their event participant's parking permits and can share a website and promo code for discounted parking.  This is the preferred method for events like marathons, concerts, basketball games, etc.  
  • Participants without the promo code will only have access to full-priced permits. Use of the promo code will unlock discounted or free parking permits.
  • An email address for event participants is not required, but you must find a way to direct customers to this webpage.
  • To gain access to this option, UTA employees should complete the Special Event Parking Form and request this option.

Option 3: On-Site Registration using Kiosk ($25 minimum charge per event)

  • This is the best option for departments who want an on-site registration option, such as at a registration or check-in table.  This is the preferred method for events like conferences, summer campus, college park shops, etc.  
  • Promo code options are available to limit abuse of the system by non-event attendees.  Participants without the promo code will not have access to the validated permit.  
  • An email address for event participants is not required, but you must find a way to notify the attendees to note their license plate number before visiting the kiosk.
  • To gain access to this option, UTA employees should complete the Special Event Parking Form and request this option.  

 

2020-2021 Department Official Visitor Discounted Parking Rates

Effective August 1, 2020

Department Official Visitors are considered a small group of visitors invited to campus (1-10 people).  Events with a larger attendance should request Event Parking.

General Lots

(At all times)

Free Validations; $25 per Event Validation Link

Park South Lower Level (Visitor Section)

(At all times)

$4.00 per Validation

West Campus Garage Lower Level (Visitor Section)

(At all times)

$4.00 per Validation

Maverick Garage 3rd & 4th Floors (Visitor Section)

($2 discount after 5PM & Weekends)

$8.00 Per Validation

Faculty/Staff Lots (based on availability)

(Free after 5PM & Weekends)

$6.00 Per Validation
Effective August 1, 2019, department visitors that park in the wrong location or don't validate their parking, and subsequently receive a citation can have the department pay for the citation at the full citation value. 

 

 Short 10-minute overview:

 

Long, detailed Live Teams training:

 

 

Validation Options Available: 1) Email Link with promo code, 2) Guest Permit Invitation, 3) On-Site Kiosk, 4) Tap to Validate 

Start your department registration form by completing the form below.