Outside Activities

Conflicts of Commitment and Outside Activities Policy is intended to protect the credibility and reputation of the U.T. System, UTA, and members of our faculty and staff by providing a transparent system of approval, disclosure, and documentation of employee activities outside the U.T. System and UTA that might otherwise raise concerns about conflicts of interest and/or conflicts of commitment. The policy is intended to provide the framework for rules and procedures that will clearly delineate permissible outside activities.

Research Conflicts of Interest are managed by Regulatory Services within the Office of Research Administration.  For more information on Research Conflicts of Interest, please visit conflict of interest page.  All sponsored researchers are still required to enter the Outside Activity Portal to request approval for their outside activities

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Request Approval for Outside Activities

All full-time faculty and staff must electronically request and receive prior approval before engaging in an outside activity (i.e., outside employment and outside board services) and annually thereafter. Part-time employees only need to request approval if the activity reasonably creates a conflict of interest. For all faculty and full-time staff employees, the permissible level of time commitment to an outside activity cannot exceed an average of 8 hours per week, during the term of an appointment without the express approval of the President.

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Activity Portal

To request approval click on the Activity Portal below to access the Outside Activity Portal using your Net ID and password and click on "Activity Form" at the top of the page. Please note that approval must be obtained before engaging in outside activities.

The President has appointed the following individuals as the approval authorities under this policy:
  • For executive officers: the President, or for the President, the Executive Vice Chancellor;
  • For employees involved in procurement activities and/or contract management: Chief Financial Officer and Vice President;
  • For members of the faculty:  the department chair and then the dean;
  • For deans and department chairs: the Provost and Vice President for Academic Affairs
  • For administrative and professional staff: the department head and then the appropriate Vice President
  • For other employees: the department head and then the appropriate Vice President.

All outside activity requests must be made through the Portal.

Please click here for answers to your Conflict of Interest Policy questions

headshot of UTA president Jennifer Cowley