Youth Program

No. The Youth Program Policy applies to all youth programs 12 months of the year.

An external group can only have a youth program on UTA’s campus if they are sponsored by an appropriate UTA department. 

A UTA sponsored external group is required to follow the University’s Youth Protection Policy and must complete a Request to Host in CircuiTree, etc.

Please contact the Youth Program Compliance Coordinator at youthprograms@uta.edu for assistance.

Yes, the use of CircuiTree is required. The Request to Host is approved electronically by the appropriate University officials within CircuiTree. Parents also register their child through CircuiTree and complete all required University forms before payment can be processed.

Yes, the fee for FY 2023 will be $6 per registration and a percentage of the credit card fees based on total revenue collected each month. 

A UTA sponsored youth program where UTA takes care, custody and control of the minor are required to follow UTA’s Youth Program Policy in its entirety. A fully completed and approved Request to Host is required and participant’s must register for the Youth Program via CircuiTree. All youth program workers/volunteers must submit to a CBC on an annual basis based on UTA’s academic year and complete the UTS Child Protection Training. Insurance for the youth program is also required. 

In some instances (e.g., a sports camp) a parent can be in attendance as a spectator and UTA still takes care, custody and control of the minor. This qualified as a youth program and the youth protection policy must be followed.

If UTA does not take care, custody and control of the minor, the youth program director is NOT required to follow the Youth Program Policy. However, the UTA employee who is sponsoring the program must enter CircuiTree to provide demographic information of the youth program.

The Request to Host is due no later than January 31 of each year for summer programs. The Request to Host for youth programs held during the months of September through May are due 12 weeks before the start of the program. 

A tournament involving youth where the athletes are brought by their coach and remain with their coach throughout the event is not considered a youth program. These tournaments would generally be open to the public. A Request to Host is not required for this event. This is a facilities rental and would need to comply with all aspects of a facilities use agreement and any additional policies applicable to that.

The UTA Youth Protection Policy is not required to be followed in this case and a Request to Host is not required. The building staff from the building where the field trip will be held are required to complete an annual CBC and the UTS Child Protection Training.

Compliance with UTA’s youth protection policy depends on whether UTA takes care, custody and control of the minor. In these instances, the program sponsor should contact the Youth Program Coordinator for guidance. A Request to Host is required – the level of completion will depend on the event details.