Faculty & Staff FAQs

Academic Affairs Faculty Resource List

  • Course assignments and scheduling
  • Teaching and Instruction (e.g., posting grades, teaching modalities, classroom assignments, challenges in the classroom).
  • Master Syllabi and Master Course Shells
  • Academic integrity concerns
  • Inquiries or concerns about adjunct faculty
  • Canvas and QuestionPro issues not resolved through helpdesk
  • Ideas for instructional training needs and SWEEP topics
  • Additions to the Academic Affairs Newsletter (distributed to faculty, staff, and adjunct instructors)

This form for questions and assistance with:

  • A student who is failing your course
  • A student with low attendance
  • A student who is unresponsive to direct outreach emails
  • A student who has a health or mental health issue
  • A student who has experienced a personal crisis such as a death in the family
  • A student who has experienced a sudden financial crisis such as loss of job, homelessness, natural disaster 
  • A student who wants to withdraw from your course

Office of Research & Faculty Affairs Resource List for Faculty

  • Interest in the PhD Program  (https://www.uta.edu/academics/schools-colleges/social-work/programs/phd )
  • Admissions to the PhD Program  (https://www.uta.edu/academics/schools-colleges/social-work/admissions/phd)
  • Readmission to the PhD program 
  • Updates/Submissions to/for the PhD website
  • Course Directives
  • GMAPs
  • Business Cards for PhD students
  • PhD Students mailboxes
  • Grant Proposal Deadlines/NOIs
  • Communication with university Preaward office
  • Reimbursement for pre-approved student conference travel
  • Dissertation Defense Report form
  • Dissertation Consultation Form
  • Dissertation Tutorial Policy form
  • Diagnostic Committee form
  • Comprehensive Specialty Exam Policy form
  • Leave of Absence form
  • Milestone Agreement form
  • Petition to Withdraw from classes/university
  • Dismissal/Removal from Program Form
  • Advisement Registration Form
  • Degree verification (MyMav)
  • Exit Surveys
  • Graduation Deadline Exception Form
  • Academic Holds/Permissions
  • Course Directives/Waivers/Student Exceptions
  • Swapping Classes
  • Override Restrictions
  • Class Roll Adjustments/Grade Changes/Justification
  • Dropping/Adding students in courses
  • GRA/GTA Funding letters & Assignments
  • Grant Proposal Deadlines
  • Issues about university and school level policies affecting faculty and use of research funds
  • Advice on grants and external funding opportunities
  • Graduate Assistantships, Fellowships and research positions available for students
  • Grant budgets and fulfilling funder requirements
  • University research compliance issues and post award spending issues

Office of Communications and Community Outreach Faculty Resource List

  • PLEASE FILL OUT THIS PHOTO RELEASE/CONSENT FORM PRIOR TO ANY TYPE OF SERVICE THE SCHOOL OF SOCIAL WORK DIGITAL PRODUCTION AND SIMULATION STUDIO WILL BE PROVIDING:  Media Release Form

  • How do I request a video to be produced for a recent achievement, recognition, research, classroom lecture presentation or clinical practice training or activity? Submit request with information to socialworknews@uta.edu.
  • How do I reserve time to have my official studio photo taken (headshots, full-shot, in-studio and outside scenes)? Submit request to Studio Booking link (Portraits).
  • How do I reserve time using the SSW studio for video recording, editing and production with support from the Communications Assistant? Submit request to Studio Booking link (Videography Work).
  • How do I request videography or photography coverage for a School of Social Work-related project, event or initiative? Submit request with information to socialworknews@uta.edu.
  • How do I request an item to be included in the monthly Video News Update (audience primarily current and prospective students)? Submit request with information and details to socialworknews@uta.edu.
  • I want to participate in the next monthly video talk show (called Courtyard Conversations) to discuss my research, current news topic, teaching innovation, clinical practice evidence-based technique or Social Work-related project/advocacy (promoting social justice).Submit request with information to socialworknews@uta.edu.
  • For more Information on SSW Studio services provided – https://www.uta.edu/academics/schools-colleges/social-work/about/communications-and-outreach
  • For more information about SSW Communications, visit our webpage to see recent news stories, videos and photos - https://www.uta.edu/academics/schools-colleges/social-work/news

  • To book a time slot in our School of Social Work Digital Production and Simulation Studio, please schedule using the following link:

  • How do I request a news/feature story or news release be written on a recent achievement/recognition or to promote something related to SSW? Submit request with the information to socialworknews@uta.edu (with pertinent information such as the formal name of the award, grant, recognition, achievement, or research published date conferred, entity providing the grant, recognition, or publication with agency contact name, phone number or email).
  • I received a media/reporter inquiry and/or request for an interview. What do I do? Submit name of reporter, media outlet, phone number for the outlet, nature of the proposed story and reporter’s deadline to socialworknews@uta.edu.
  • Something should be changed/corrected on SSW Communications webpages or news stories. What should I do? Submit recommended changes to content on the communications webpages and news stories tosocialworknews@uta.edu and then our office will connect with the SSW Web Develop for updating.
  • How do I receive media relations training or assistance? Submit request to socialworknews@uta.edu.
  • How do I request an item to be included in the next edition of the SSW e-newsletter (audience primarily alumni, stakeholders, current and prospective students, faculty and staff)? Submit request with information/details to socialworknews@uta.edu.
  • For more information about SSW Communications, visit our webpage to see recent news stories, videos and photos - https://www.uta.edu/academics/schools-colleges/social-work/news
  • I have questions about admissions policies and procedures, concerns about an applicant/prospective student or would like to attend a recruiting event or participate in an admissions information session. Who should I contact? Contact Darlene Santee – santeed@uta.edu. 
  • I see something should be changed/corrected on the SSW Admissions webpages. What do I do? Submit recommended changes to content on SSW admissions webpages to santeed@uta.edu or SSWAdmissions@uta.edu and then we will connect with the SSW Web Developer for updating.
  • I would like to schedule a special recruiting event, admissions information session or have an SSW admissions counselor speak to my class, agency or organization.  Contact Darlene Santee – santeed@uta.edu or SSWAdmissions@uta.edu.
  • For a prospective student interested in the MSW program or SSW Graduate Certificates please direct them to Brianna Gibbs – brianna.gibbs@uta.edu – 817-272-2551 - and advise them to complete an online Interest Form or sign-up for an Admissions Information Session. Prospective students can also go to our website for Live-Chat with an SSW Admissions Counselor, weekdays – regular work hours.
  •  For a prospective student interested in the BSW, BSSUT and SSW minors programs please direct them to Melissa Cruz – melissa.cruz@uta.edu – 817-272-9123 and advise them to complete an online Interest Form or sign-up for an Admissions Information Session. Prospective students can also go to our website for Live-Chat with an SSW Admissions Counselor, weekdays - regular work hours.
  • If needing assistance with other Admissions related issues, you can also email the SSW Admissions General email box – SSWAdmissions@uta.edu  or call the main office phone number – 817-272-1044 to reach Dolores Bevins. SSW PhD admissions concerns should be directed to the PhD Program Director’s office.
  • For more information about SSW Admissions, go to the following  webpage - https://www.uta.edu/academics/schools-colleges/social-work/admissions

Office of Administration and Operations Resource List

Program the following phone numbers on your Mobile device to use in case of emergency:

  1. UT Arlington Police, Emergency 817-272-3003
  2. UT Arlington Police, Non-Emergency 817-272-3381
  3. Emergency Information and Inclement Weather Hotline 866-258-4913
The Employee Self Service section of UTShare allows an employee to update and maintain their personal information, such as Address, Phone, Email, and Emergency Contacts. It also allows an employee to review Paycheck data, update W4 information, and review Absence and Compensatory Time balances.
Please reach out to the Dean’s Administrative Office or complete the online form if you detect any problems with building maintenance (lights, commode, air conditioning, etc.) Their staff will notify Facilities Services. If it is an emergency, please call 817-272-3181 (Dean’s Suite) or 817-272-3949 (Admin/Ops Manager) so that it can be reported as soon as possible.

After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out the information you want on your business cards. When the form is completed and returned, Gina will process the business cards, door plates, and name badge request.

After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out your copier code choice. When the form is completed and returned, Gina will process your copier code request.

Login to MyMav to view your assigned classroom. Please note, not all Social Work courses are located in the SSW Complex. If you need technical support in your classroom, please call 817-272-1449.

The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition. Records and Information Management (Procedure 13-5) describes the RIM program and provides instructions and resources for applying records management practices to university records.

Records Management and Retention (Policy GA-LA-PO2) details the purpose for retention and provides instructions and resources for complying with retention policies provided by the government and the UT System.

All official records (paper, microform, electronic, or any other media) will be retained for the minimum periods stated in the Records Retention Schedule. After this specified period of time, official records must be disposed of in a manner that is consistent with prescribed records and information management guidelines and procedures. Once the retention period has ended, complete the form and forward all records to the Dean’s Administrative Office for review.

In order to maintain compliance with all Federal, State and UT System regulations regarding accessibility and data security, a process has been established by the Office of Information Technology and the Information Security Office to ensure all software, cloud-based tools and applications, and on-line databases accessed by faculty, staff or students are reviewed and adhere to these requirements. Follow this link for directions on how to proceed with your review when needed.

Office of Academic Resource and Planning Faculty Resource List

  • Travel Request/Reimbursements
  • Voucher Processing (PO & Non-PO)
  • eForms Processing (i.e., adding/editing personnel information into Payroll system)
  • Invoice Processing/Payables
  • Processing of Scholarship request
  • Processing all facility Key request
  • ProCard Purchases and Documentation
  • Concerns/Questions about Adjunct/Summer Pay
  • Currently responsible for Vacation/Sick Leave Reporting (note: in future this will be handled systematically via TimeKeeper)
  • Handles Deposits and Petty Cash
  • Assessment measures related to Council of Social Work Education (CSWE) Reaffirmation of Accreditation. Currently these include the Social Work Education Assessment Project (SWEAP), the Final Field Evaluation, and the Integrative Seminar Assessment.
  • Assessment plans, results of assessment activities, and improvement reports related to our SSW University Effectiveness Plan (UEP).
  • Requests for information for UTA/SSW datasets (e.g., Enrollment, Persistence, Retention, Course Success Rates, Graduation Rates, etc.) and the development of descriptive summary reports.
  • Grant budget proposal and justification
  • Payments and reimbursements for grant related activity
  • Tracking and reporting on grant expenditures and balances
  • Annual payroll certification for PIs
  • Grant related audits and processes
  • Liaison for PI and Post-Award/Grant Accounting
  • Closeout for final financial grant report