PO Box 19120 • Arlington, TX 76019
Phone: 817-272-3365 • Fax: 817-272-3355
All faculty teaching a credit-based lecture, lab, seminar, or practicum with at least five students enrolled after the drop date (or at least three students as in the courses offered by the Music Department) are asked to inform, remind, and encourage students to complete the SFS. The SFS is currently administered through SmartEvals.
To access course reportsclick here
If you are missing a course reportclick here
To learn more about how to access your courses' dashboard and reports on SmartEvalclick here
Faculty will receive an e-mail from UT Arlington Course Evaluations one day before survey opens, with the following subject line: Your Course Evaluation Has Been Deployed.
Each student will receive an initial e-mail invitation to complete the SFS through their UTA e-mail account.
This invitation will direct students to the SFS login page, where they will enter their NetID and password to verify their identity.
Surveys will be available only during the survey period described below:
|Types of Courses and Duration:||Students receive initial invitation:||Survey closes:|
|Regular Courses (15-weeks)||2 weeks before course end date||11 pm on course end date|
|Accelerated online and other courses (less than 15-weeks)||1 week before official course end date||11 pm 2 days before course end date|
Reminders are sent daily until the survey is completed by the students.
Links to the SFS will also be available on the student’s page in Canvas. They can find the SFS by clicking each course and going to the Course Evaluations tab.
Faculty members will receive response rate notifications throughout the survey period or they can check the response rate by checking their SmartEvals Dashboard.
After all grades are officially posted by the Office of the Registrar, a notification will be sent to all faculty, allowing them to view and download course reports.
Students’ responses are anonymous to the extent permitted by applicable law and University regulations.
The summary data below are arranged alphabetically by each professor’s last name. To locate data for particular courses, use the search function in your browser (CRTL + F) and enter the appropriate key terms (e.g. instructor’s last name, course prefix, course title).
||Spring 2021||Fall 2020|
|2019-2020||Summer 2020||Spring 2020||Fall 2019|
|2018-2019||Summer 2019||Spring 2019||Fall 2018|
|2017-2018||Summer 2018||Spring 2018||Fall 2017|
|2016-2017||Summer 2017||Spring 2017||Fall 2016|
|2015-2016||Summer 2016||Spring 2016||Fall 2015|
Below you will find some anticipated questions about the SFS. If your question is not addressed, please send an e-mail to firstname.lastname@example.org and it will be answered within the next five business days.
- Are all courses going to be issued a survey?
No. Only lecture, lab, seminar, or practicum courses with at least five students enrolled by the drop date will be issued a survey.
- The course I am teaching is not a standard 15-week course. When will my students be able to complete the SFS?
For regular courses offered outside the standard 15-week schedule, invitation to the SFS will be issued approximately one week prior to the course’s end date, and the SFS will close at 11 pm on the course end date.
For accelerated online courses, the survey period will be one week long, and the survey will close at 11 pm two days before the official course end date.
- How will students know that they are supposed to complete the SFS online?
Every student will receive an e-mail message informing him/her about the survey, with a link to it. SFS links also appear for each course on the students’ Canvas page, under the Course Evaluations tab in the navigation pane located on the left of the page. These links will be available only during the survey period.
- Is there a central website where my students can access all SFS at once?
Yes. Students may see all of their outstanding surveys on their Canvas page during the survey period.
- If a student is taking more than one course this term, will that student receive multiple e-mail messages with survey links for each course?
No. Students will receive only one e-mail invitation with all the SFS links for the courses in which they are enrolled. The invitation will also contain instructions on how to access the survey. Afterwards, a reminder will be sent three times to the students during the survey period. All e-mail notifications are sent to UTA addresses only.
- What if my student do not check their UTA e-mail account?
In case students do not check their UTA e-mail account, links to the SFS will be available for each course under the tab Course Evaluations in Canvas. However, these links will be there only during the survey period. Once the survey closes, it cannot be opened again.
- Should I offer incentives such as extra credit to students completing the SFS?
Although offering extra credit could boost response rates, it also has the unwanted effect of biasing the results, particularly if other departments/disciplines do not offer extra credit. Other methods, such as giving students reminders and class time to complete evaluations can also increase responses to the SFS. We ask instructors to focus on these later methods.
- Am I required to discuss the SFS with my students?
No. However, there is evidence that explaining the importance of the SFS to your students – the role of their feedback in improving the course, and assisting in improving your teaching practice - can impact response rates. Allowing them time in class to complete the survey may also increase your overall response rate.
- I am co-teaching a course. Will the students fill out separate surveys for all instructors?
Yes, provided that your department has contacted the SFS team with this information prior to administrative deadlines. Contact your department as soon as possible and make sure they have communicated this to the SFS team.
- If one of my students misses the deadline for completing the survey, can a new survey be issued?
No. All surveys must be completed during the timeframe specified in the invitation sent to their UTA e-mail address.
- As the instructor, will I be able to connect a student’s survey responses to his/her identity?
No. Students’ responses are anonymous. Their responses are not stored with their identifying information.
- When will I receive my survey results?
Each instructor should expect to receive a notification e-mail with the link to the results approximately two weeks after the survey period ends and after final grades have been posted on MyMav.
- I did not receive a summary report for one of my classes. What do I do?
Faculty members in this situation should file a missing report form, which can be accessed here.