Chapter 7 – Making Timely Requests for Accommodations

Overview

1. SAR Center students must request accommodations each term through their SAR Student Portal account. Students are encouraged to request accommodations as soon as possible after registering for courses each term. Please note: It may take up to 48 hours for registered courses to appear in the SAR Student Portal.
2. Accommodations requested during the last 2 weeks of the semester will not be approved except for extenuating circumstances on a case-by-case basis. Any intake appointments that occur past this deadline will be evaluated for accommodations beginning the following semester. In general, accommodations requested 14 days prior to the first day of final exams will not be approved except for extenuating circumstances.
3. Accommodations are not retroactive. Please see the following timeline for the minimum time requirements for specific accommodations.
4. If a request is submitted after the relevant deadline, reasonable efforts will be made by the SAR Center and faculty to accommodate the request. However, the SAR Center cannot guarantee that a late request can be implemented. Untimely requests may result in delays, substitutions, or denial of accommodations for the term.
5. Be sure to read the SAR Center emails, reminders, and agreements to utilize accommodations effectively. (See Chapter 1.)

Timelines

Scheduling Exams in the Alternative Testing Center

Exams in the ATC must be scheduled within (3) business days prior to the exam date, through your SAR Student Portal. Requests made less than (3) business days before the scheduled date of the exam are considered “late requests” and may not be approved.

Students are encouraged to schedule all exams at the beginning of the semester.

Scheduling Final Exams in the Alternative Testing Center

Exams in the ATC must be scheduled within (7) days prior to the Monday of the first week of final exams, through your SAR Student Portal after which all exams are considered “late requests.”

Accessible University Housing

Review Housing’s Application Policies for apartments and residence halls to review timelines for applying for housing each semester. Once applied for housing, accommodation requests can be made. Accommodations will be reviewed in the order received.

All requests are subject to housing availability. See Chapter 24 for more information.

Alternative Format E-Text

Upon registration or (3) weeks prior to start of class. A work order through SAR Student Portal must be submitted for requests to be processed. Requests for E-Text may not be processed after the seventh week of the semester.

Alternative Formats (Braille Text, Audio Description, Tactile Graphics, 3-D Prints)

Please provide written materials used in the course at least (3) weeks prior to use

Interpreting, Real-Time Captioning, Real-Time Transcribing

Students are expected to request accommodations within 48 hours of registering for classes. For Interpreters, CART or TypeWell, a minimum of five business days' advance notice is requested.

Accessible Furniture or Classroom Relocation

Students are expected to notify their specialist upon registration or within the first week of the semester or as soon as possible if you encounter a problem with the furniture. Furniture requests made during the semester may take up to three (3) weeks to complete.

Flexibility with Attendance or Coursework

Students must request this accommodation least (3) weeks prior to the end of the current semester, and it is not retroactive for assignments already past due.

Notetaking Options

Students must request this upon registration or (1) week prior to start of the semester.

Memory Aids

Once accommodation is approved, memory aids must be submitted to faculty at least (2) business days prior to exam date.

Field Placements

As soon as possible or at least (6) weeks prior to placement, students should contact their Accessibility Specialist. See Chapter 25 for more information.