Enrollment & Degree Verifications

UT Arlington has authorized the National Student Clearinghouse to provide enrollment verification services if you are no longer enrolled as a student. There is a service charge for each verification.

In addition to printing your enrollment certificate, in the Clearinghouse you can also:

  • View your enrollment information on file with the Clearinghouse.
  • View the student loan deferment notifications that the Clearinghouse has provided to your loan holders (lenders and guarantors).
  • View the proof(s) of enrollment that the Clearinghouse has provided to your health insurers and other providers of student services or products.
  • View other information about your student loans.

Frequently Asked Questions

An Enrollment Verification is an official document that contains your enrollment information at UT Arlington for a semester.  We cannot verify enrollment at other institutions.

If for some reason the agency to which you are sending your Enrollment Verification will not accept a verification from the National Student Clearinghouse, you may place a request with our office, which can be done online or in person. However, the typical time required to generate these is 5-10 business days.

An enrollment verification letter includes the following information:

  • The semester begin/end dates
  • Your career level (Undergraduate/Graduate)
  • Your enrollment status
  • Enrollment Verifications/Letters of Intent will include a census date disclaimer to include Academic Calendars for regular dated, dynamic dated, and telecampus students
  • Documents not issued in English must be accompanied by an exact word-for-word original translation bearing the original translation agency attestation. 
When can I request this? How long will it take to process? Requirements
Enrollment Verification

This can be requested AFTER census date of the current term

***DO NOT USE FOR LOAN DEFERMENTS***

 Self-Service: Instant if requested through MyMav Student Center

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
Letter of Intent This can be requested BEFORE census date of the current term

 

Self-Service: Instant if requested through MyMav Student Center

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
Letter of Non-Attendance

This can be requested AFTER census date of the current term

                    -----OR-----

This can be requested for student's who have NEVER attended the University

In-Person: 5-10 business days 

Online:5-10 business days through MachForm 

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
In-School Loan Deferment

This can be requested if you are enrolled AT LEAST half-time for the current term AFTER census

Dynamic dated students should review the dynamic dated calendar to determine half-time eligibility 

***We do not verify future terms***

In-Person: 5-10 business days 

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
  • Complete the student/parent borrower's section in its entirety 
  • DO NOT WRITE in the school's section

You may request multiple enrollment verifications by using the comment section on the form, however, only ONE method of delivery will be honored per request. All communication will be sent to your UTA student e-mail unless otherwise noted at the discretion of the Office of the Registrar. 

For students requesting another individual to pick up their completed letter, please submit the Document Pickup Authorization form online. You will need to upload a copy of your valid government issued photo ID. No selfies, please.

*The person picking up your letter will also be asked to show their valid government issued photo ID for verification purposes.

If you are currently enrolled as a student at UT Arlington, you may print your Enrollment Verification Certificate. To obtain this, do the following:

  • Log into MyMav

  • Click on Student Center

  • Under Academics click on "Request Enrollment Verify"

  • Select the term (leave blank for the last three terms of enrollment) and select "Submit"

  • If the document does not appear, go to your Pop-Up Blocker Settings and select "Allow pop-ups for this site"

Please see the Enrollment Verification Instructions if you need additional assistance. 

If you are an Accelerated Online Program student (Nursing, Education, Business, Public Health, or Public Administration) or the Finish@UT Programs; your Census dates will vary by course start date, you can see your Census Dates here.  

Student must be enrolled at least half-time at the start of their course. For example, if a student is classified as half-time for the entire term with start dates of August 18th and September 20th; the enrollment request will not be processed until AFTER the September 20th census date. At that time, the student will have met the half-time status. 

Undergraduate1

Credit Hours Required for Half-Time or Full-Time Status Less Than Half-Time Half-Time Full-Time
Long Semester (fall or spring) 5 or less 6 12
A 5-Week Session 5 or less 6 N/A
11-Week Session 5 or less 6 12
Intersession winter or summer3 3 N/A N/A

Graduate2

Credit Hours Required for Half-Time or Full-Time Status Less Than Half-Time Half-Time Full-Time
Long Semester (fall or spring) other than Graduate Nursing 4 or less 5 9
Long Semester (fall or spring) Graduate Nursing 2 3 6
A 5-Week Session 2 3 63
11-Week Session 2 3 63
Intersession winter or summer3 3 N/A N/A

1

For undergraduate students, 12 semester credit hours equal full-time status for any term and can be achieved by adding the total hours for each session within a term.

2

For graduate students, 9 semester credit hours equal full-time status for any long term (Fall and Spring) However, 6 semester credit hours equals full-time status during the Summer and can be achieved by adding the total hours for each session within a term. For graduate nursing students, 6 semester credit hours is full time enrollment.

3

For all students, Winter intersession hours are combined with the Spring session, and Summer intersession hours are combined with the total hours taken in the summer 5-weeks I, 5-week II and 11 weeks sessions.

Enrolled Students

If you are currently enrolled as a student at UT Arlington, you may print your own Enrollment Verification Certificate. To obtain this, do the following:

  • Log into MyMav
  • Click on Student Center
  • Under Academics click on "Request Enrollment Verify" 
  • Select the term (leave blank for the last three terms of enrollment) and select "Submit"
    • If the document does not appear, go to your Pop-Up Blocker Settings and select "Allow pop-ups for this site

Non-Enrolled Students

UT Arlington has authorized the National Student Clearinghouse to provide enrollment verification services if you are no longer enrolled as a student.  There is a service charge for each verification. 

In addition to printing your enrollment certificate, in the Clearinghouse you can also:

  • View your enrollment information on file with the Clearinghouse.
  • View the student loan deferment notifications that the Clearinghouse has provided to your loan holders (lenders and guarantors).
  • View the proof(s) of enrollment that the Clearinghouse has provided to your health insurers and other providers of student services or products.
  • View other information about your student loans.