Notary Public Services
IDENTIFICATION REQUIREMENTS FOR ALL NOTARY PUBLIC SERVICES
A valid government issued identification card with photograph and signature is required for all notary public services offered at the UT Arlington Office of Records and Registration. A student ID does not meet this requirement. Examples of acceptable identification are:
- A valid state issued driver's license or identification card.
- A valid government issued passport. U.S. and international passports are acceptable.
- A valid U.S. military ID
Notary services are available to currently enrolled students, graduates or faculty and staff of UT Arlington. Notary services are only available for UT Arlington related business.
Notary Services in the Records (Registrar) Office are BY APPOINTMENT ONLY. Please email firstname.lastname@example.org to schedule an appointment. Appointments can be set for times between 9 am to 4 pm Monday through Friday (excludes university holidays).
- Signer(s) must appear in person.
- Signer(s) must provide a valid government issued identification.
- Documents must be unsigned.
- Documents will be signed and dated on the date of notarization.
- Signer(s) must sign the notary journal, provide full name, current mailing address and may be asked to provide a right-hand thumbprint.
- There is no fee charged for students or faculty for notary public services through the Office of Records and Registration at UT Arlington.
NOTARY SERVICES UNAUTHORIZED BY THE OFFICE OF RECORDS
- Birth or death certificates
- Marriage certificates or divorce decrees
- Passports, social security cards, or military identification cards
- Visas, certificates of naturalization or other identification cards or documents issued by the US Department of Homeland Security
- Wills, deeds and other documents filed for public record with the county
- Articles of incorporation, certificates of formation or other business documents recorded with the SOS or other state official
- College or high school documents, transcripts or diplomas other than the University of Texas at Arlington
- The notary cannot modify or draft a document or notarial certificate and should not determine whether a document should be acknowledged, verified or signed under oath. Do not perform acts, which constitute the practice of law. Do not prepare, draft, select or give advice concerning legal documents.
- A notary public may not give legal advice or prepare legal documents
AUTHENTICATION/LEGALIZATION FOR OBTAINING AN APOSTILLE
If you will be presenting your diploma(s) and/or official transcripts to a foreign country, then the Office of Records and Registration at UT Arlington will provide notarized letters of authentication for UT Arlington diplomas and official transcripts.
Once you have received these letters from the UT Arlington Office of Records and Registration, you will need to contact the Office of the Texas Secretary of State to obtain an apostille. UT Arlington no longer provides documents to the Texas Secretary of State for apostille purposes. The Texas Secretary of State is the official entity which issues the apostille for documents originating in Texas, and the requestor must provide the documents and fees to that agency.
Information pertinent to UT Arlington's procedures and the Secretary of State's authentication procedures:
- UT Arlington Authentication and Legalization Instructions and Forms.
- Secretary of State Authentications Unit Website. This website provides instructions for requesting apostilles from the Secretary of State.
- UT Arlington Education Document(s) Proxy Authorization Letter. This form is required if a student or alumni needs a third party to present their UT Arlington educational documents to the notary for purposes of authentication/legalization.
The Texas Secretary of State contact information is:
Main Website: http://www.sos.state.tx.us/index.html
Authentication Website: http://www.sos.state.tx.us/authinfo.shtml
Should you have questions regarding this process, please send an email to email@example.com.