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Graduate Studies

Leave of Absence (LOA)

A student requesting leave must complete the Leave of Absence Request form and obtain the approval of his or her Graduate Advisor who will forward the request to the Office of the Registrar for final review and approval. Requests may be delivered to Office of the Registrar before or during any semester in which the student is not registered for courses. Requests must be received by the Office of the Registrar no later than Census Date in the semester in which the leave is to begin. To find the Census Date: clink on the term located under "More Academic Calendars."  Leave of Absence will not be granted retroactively for a semester after the census day has passed.

A graduate student may apply for a Leave of Absence in order to respond to exceptional circumstances that will prevent him or her from meeting the continuous enrollment requirement. Students returning from leave as scheduled will be automatically readmitted and will not be required to submit an application or pay any application fees. Time taken on approved Leave of Absence will not count against degree completion time limits.

An approved Leave of Absence does not exempt students from the enrollment requirements of other programs, offices and agencies such as the Veterans Administration, Immigration and Naturalization Service, and federal financial aid and certain loan programs. It is the student’s responsibility to determine what effect a Leave of Absence will have on his or her status with such entities. For example, International students approved for a Leave of Absence must inform the Office of International Education so that requirements of the Immigration and Naturalization Service can be addressed prior to withdrawing from classes.

ADDITIONAL INFORMATION

  • If you are an International Student you must inform the Office of International Education.
  • Leave of Absence submitted without supporting documentation will not be processed.
  • If you miss the deadline, you must withdraw from the university and apply for readmission when they wish to return to their studies.
  • If you are suspended for academic or disciplinary reasons prior to the start of a previously approved leave will become ineligible.
  • Leaves are granted for up to two long semesters. If you were not enrolled in the previous long semester Spring or Fall (Summer Terms does not count) you are not eligible for a Leave of Absence.
  • If you are not in Good Standing (at least 3.0 cumulative GPA).
  • If you are currently on a Leave of Absence, you cannot submit another one to extend.
  • If you are currently enrolled and have not dropped your courses, you must do so prior to submitting. Your classes will not be automatically dropped.  
  • If you do not return for the ending term of your Leave of Absence, you will be discontinued and must reapply.
  • If you are on a Leave of Absence you may not use the university facilities or resources, receive an assistantship or fellowship, continue academic work with faculty, take a diagnostic or comprehensive examination, or defend a thesis or dissertation.

SUPPORTING DOCUMENTATION

Appropriate supporting documentation includes but is not limited to:

  • Medical - A dated and signed letter from the physician explaining your illness on letter head, pregnancy to include childbirth, medical bills or other medical documentation must be provided.
  • Death in the family - A death certificate or an obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted.  The death must be from your immediate family.
  • Family- Childcare, elder care or significant other and other major personal circumstances.
  • Deployment - Deployment papers for Active Duty must be provided.  They must state Active Duty, not training.
  • Financial- Major financial issues, past due balances or notices.
  • Employment Issues- Work schedule, new employment or relocation.   
  • University Error:  A memo on UT Arlington letter head from the appropriate administrator at chair level or higher stating the situation and identifying University error must be provided.

If documentation is not in English, it will not be accepted. 

Click here to complete and print Leave of Absence (LOA) form.