Policies and Procedures for Employers
Employers recruiting at UTA are expected to adhere to our recruiting policies. Organizations will also abide by the Principles for Ethical Professional Practice, as set forth by the National Association of Colleges and Employers (NACE).
Employers offering “straight commission” positions
Employers with “straight commission” positions may post jobs, participate in on campus recruiting, and attend our job fairs. The term “straight commission” must be clearly stated in the job posting so that students are aware and can make a decision as to whether or not they are interested in the opportunity.
Upfront Product Purchase
Employment that requires an initial investment by a student, either by deposit or money deducted from the students’ paycheck, may not be posted in our Handshake database.
On-Campus Interview Cancellation
If for any reason you need to cancel an interview reservation, please notify us as soon as possible. If you cancel your visit and students had already dropped resumes or scheduled interviews, it is your responsibility to notify them of your cancellation.
Space is in demand and your early cancellation will give other employers an opportunity to meet with UTA students. Keep in mind, last minute cancellations and no‐shows will negatively affect your campus image among students who expect to interview with your organization. To cancel a visit, please call us at 817-272-5201.
Job Fair Registration Policies
- If you have an outstanding balance, you will not be able to register for another job fair until you have a zero balance.
- If you register for the job fair last minute, your company information will not be included in the UT Arlington Job Fair Guide. Your table placement will be based upon availability.
- If you register/pay for the job fair and do not show or cancel after the registration deadline, you will not be issued a refund.
Third –party recruiters are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment. (NACE Principles for Third-Party Recruiters.)
Policies for Third-Party and Temporary Employment Agencies:
- Third-Party agencies can post jobs in Handshake and attend the Job Fair.
- Third-Party agencies will not be given access to student resumes in the Handshake database.
- Third-Party agencies will not be able to participate in On-Campus Recruiting unless they disclose the name of the company they are recruiting for.
- Up to 5 Third-Party agencies will be approved to attend the Job Fair each semester on a first-come, first served basis.
- Third party agencies, who want to recruit students specifically for their agency, must pay the third party rate of $400.
- Third-party recruiters attending the Job Fair or posting jobs in Handshake will disclose the name of the represented employer(s) to the Lockheed Martin Career Development Center upon request.
- The UTA Lockheed Martin Career Development Center will not post any opportunities that require students to pay fees.
- Third-Party agencies must agree that they or their client will not forward students’ resumes to any other party without the student/applicant’s written consent. Failure to comply is a violation of The Family Education Rights and Privacy Act of 1974.
- Third-Party Statement of Understanding.
“Pyramid” or “Multi-Level” Employers:
Employers or individuals who offer employment or entrepreneurial opportunities based on a networking structure requiring or encouraging the recruitment of others who recruit others to sell products and services will not be permitted to recruit on campus or attend Job Fairs.
Posting Flyers on Campus:
To post flyers or posters on bulletin boards around campus, these materials must be submitted to the Lockheed Martin Career Development Center for approval and must be eligible to be posted in our Handshake database prior to being posted by the Lockheed Martin Career Development Center.
In Home Employment:
The UTA Lockheed Martin Career Development Center does not post babysitting jobs or other positions in which an employee will work out of someone else’s dwelling (apartment, house, condo, etc.)
Campus Brand Ambassador/Student Representative Policy:
Posting with the following requirements and structures are ineligible.
- Positions requiring interns or employees to market/promote or create/develop free or fee-based programs, products, services, events, etc. and/or collect student information on the UTA campus on behalf of an employer are ineligible. Examples include campus brand ambassadors and student referrals of other students.
Solicitation & Commercial Activity
The University prohibits employers and organizations from posting – and career centers from promoting – any fee-based opportunities; prohibits companies and organizations from promoting or marketing free/no-cost opportunities that have not been pre-approved by the University; collecting student, faculty or staff information on campus; and taking photographs which may infringe on trademarks. If you have questions about UT’s trademark policies, please contact Craig Westemeier, Director of Trademark and Licensing at firstname.lastname@example.org. Below are a few examples of prohibited solicitation and commercial activities.
- Companies/organizations cannot promote fee/tuition-based internship programs or jobs that require students to purchase supplies or pay for training/certification.
- Companies/organizations cannot promote a free service, resource or product on campus that has not been pre-approved by The University.
- Companies/organizations cannot hire and/or place “brand ambassadors” or student workers on campus to market, brand or promote fee-based or free services, events, resources or products.
- Companies/organizations cannot collect student information or photographs on campus for any reason unless pre-approved by The University or in conjunction with a career center-authorized recruiting activity.
UTA students representing your company on campus share the same prohibitions as employer representatives. To this end, employers are prohibited from posting positions that require students/employees to participate in marketing, branding, recruiting, soliciting or commercial activity on campus.
UTA’s Internship Program is designed to match students’ educational goals with career related experience in which the intern works and gains practical knowledge that reinforces their academic learning. The position must meet the academic component of the definition to be listed as an internship.
Criteria for an Experience to Be Defined as an Internship:
- The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely perform.
- The skills or knowledge learned must be transferable to other employment settings.
- The experience has a defined beginning and end, and a job description with desired qualifications.
- There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework.
- There is supervision by a professional with expertise and educational and/or professional background in the field of the experience.
- There is routine feedback by the experienced supervisor.
- There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.
- The internship must provide supervision for students on a regular basis, with arrangements made for situations where work is done remotely.
- The position must be located in a commercial setting and NOT in a private residence or home office.
- It does not require students to make investments or cash deposits or involve students purchasing inventory or product for resale.
- The internship must not be structured so that students have financial liability for the work of others.
- The position must not be strictly commission-based; in cases where commission is involved; there must be additional compensation and a structured learning component.
Additional Employer Policies:
The Lockheed Martin Career Development Center may deny services to a company under any of the following circumstances:
- Company information is misrepresented.
- Company fails to comply with Equal Employment Opportunity Statement.
- The UTA Lockheed Martin Career Development Center receives complaints from students, parents, administration, faculty or staff regarding the company and/or actions of any representative of the company.
By registering your company or organization with us, you agree to accept and comply with the policies and procedures of the UTA Lockheed Martin Career Development Center regarding employer recruiting activities.