Apply to Study Abroad

Ready to Take the Next Step?

Once you’ve found a program that fits your academic goals, it’s time to apply! The UTA study abroad application process helps you confirm your eligibility, complete required forms, and prepare for your international experience. Follow the steps below to understand how to apply through VIA, what to expect after submitting your application, and how to prepare for your next steps. Before you begin: Review your program’s eligibility requirements, application deadline, and any program-specific instructions. Some programs have earlier deadlines or additional requirements.

Explore the Program Directory

Important Application Deadlines

Fall, Summer, and Academic Year Programs

Applications Open	November 1
Application Deadline	March 1
Deadline to Complete Pre-Acceptance Forms	April 1

Spring and Winter Programs

Applications Open	May 1
Application Deadline	October 1
Deadline to Complete Pre-Acceptance Forms	November 1

Important Reminders

Some programs have earlier application deadlines. Always check the VIA Program Directory for the deadline that applies to your specific program.
Faculty-led programs may follow a different application timeline and have different requirements. Follow the instructions listed for your specific program.
Start your Course Approval Form early. Academic departments need time to review course information and syllabi, and you should not wait until the deadline to begin the approval process.

Step-by-Step: How to Apply

Step 1: Explore Programs and Review Eligibility

Browse the VIA Program Directory to find programs that match your academic goals, destination preferences, and intended term abroad.

Before starting an application, review the program details, including:

Program dates and length
Eligibility requirements
Application deadlines
Estimated costs and funding considerations
Course offerings and academic requirements
Any additional program-specific requirements

Not sure which program is right for you? Meet with a Study Abroad Advisor to discuss your options.

Explore Programs | Meet with an Advisor

Step 2: Start Your Application in VIA

When you’re ready, open the VIA Program Directory, select your program, and follow the instructions to begin your application.

Once you start your application, the required pre-acceptance forms will become available in your VIA application portal.

These forms help the Study Abroad Office gather the information and documentation needed to review your application and prepare for your experience abroad.

Tip: Starting an application does not mean you have been accepted. You must submit your application and complete the required steps in the process.

Click either Remind Me Later or Let's Do It to skip or complete the intake form.

Select your desired program in the Program Search

Click the orange Apply button in the top left corner

Select your desired term and start application

Step 3: Complete and Submit Your Application

Follow the instructions in VIA to complete the application questions and submit the required application materials by your program’s application deadline.

Be sure to review your responses and confirm that all required application components have been submitted.

After you submit your application, the Study Abroad Office will review your eligibility and application materials.

Remember: Your application deadline and pre-acceptance form deadline are different. Submit your application by the application deadline, then complete your remaining pre-acceptance forms by the separate forms deadline.

Either complete your application form immediately during Step 2, or return to your application in My Programs and click View Details to return to program application portal

Click View on program application to resume application

Step 4: Complete Your Pre-Acceptance Forms

When you begin your VIA application, your required pre-acceptance forms will become available in the application portal. Complete and submit these forms by the applicable forms deadline.

Depending on your program, required forms may include:

Advising Requirement
Course Approval Form
Exchange Program Signature Documents
International Education Fee Scholarship Application, if applicable
Notice of Exchange Institution/Affiliate Application, if applicable
Passport Information

Your exact form requirements may vary by program. Review the forms listed in your VIA application and follow the instructions for each one.

View and complete your application forms in the My Programs dashboard. Complete forms by listed deadlines.

Pay Special Attention to the Course Approval Form

The Course Approval Form requires you to research courses offered abroad, gather course information and syllabi, and work with the appropriate UTA academic department and degree-plan advisors.

This process can take time, so begin as early as possible. You do not need to wait until you submit your application to start researching courses and contacting advisors.

Visit the Academic Planning page for detailed instructions on researching courses and completing the Course Approval Form.

Step 5: Receive Your Application Status Update

After you submit your application, the Study Abroad Office will review your eligibility and application materials.

If you meet the applicable eligibility requirements, your status may change to Conditionally Accepted.

This status means you have passed the eligibility review, but you still have steps to complete before receiving full acceptance.

Depending on your program type, the next steps may include:

Exchange students being nominated to their host institution.
Affiliate program students completing the applicable provider approval process.
Completing all required pre-acceptance forms by the forms deadline.

Conditionally Accepted does not mean that you have completed every requirement or received final acceptance from your host institution. Follow the instructions in your VIA portal and any communications from the Study Abroad Office.

Step 6: Complete All Requirements and Receive Acceptance

Once the applicable program approval steps are complete and all required pre-acceptance forms have been submitted, the Study Abroad Office can review your application for full acceptance.

When your status changes to Accepted, review your VIA portal and acceptance communication carefully for instructions on what to do next.

Keep in mind that acceptance to a UTA study abroad program and final approval from a host university or provider may be separate processes. Exchange students and affiliate program students should follow all instructions related to their host institution or program provider.

Step 7: Confirm Your Participation

After receiving acceptance, follow the instructions in VIA to confirm that you plan to participate in the program.

Update your application status to Committed when prompted.

Only commit once you have reviewed your plans and are ready to participate. Keep an eye on your email and VIA portal for additional instructions and deadlines.

Step 8: Complete Your Post-Acceptance Requirements

After you confirm your participation, additional post-acceptance forms and requirements will become available in VIA.

Depending on your program, these may include:

Study Abroad Course Enrollment Request
Pre-Acceptance Signature Documents
Social Media
Health and Medical Self-Assessment
Identity Self-Assessment
Completion of Host Institution Application
International On Call (IOC) Travel Request

Your required forms and instructions will be listed in your VIA portal. Complete each item by its assigned deadline.

You may also need to complete host institution applications, arrange travel documents, prepare for orientation, and review health and safety information before departure.

Visit the Student Resources section for information about passports and visas, health and safety, and returning home.

What Happens After I Apply?

Started: Begin your application and access your required pre-acceptance forms.
Submitted: Submit your application by the application deadline.
Eligibility Review: The Study Abroad Office reviews your eligibility and application materials.
Conditionally Accepted: You have passed the eligibility review but still need to complete applicable program approval steps and required pre-acceptance forms.
Accepted: The applicable approval steps are complete and your required pre-acceptance forms have been submitted.
Committed: Confirm your participation in the program through VIA.
Post-Acceptance: Complete your remaining forms and prepare for departure.

Need Help With Your Application?

If you have questions about eligibility, deadlines, forms, or your application status, contact the Study Abroad Office. We can help you understand the process and identify your next steps.