eForms are electronic forms that provide a secure and efficient way to process human resources, payroll, and position funding transactions. This section offers administrators training and guidance on how to initiate, process, and submit eForms accurately and efficiently.
Below you will find the information on the types of eForms and their use.
Click the eForm title to download the form.
| eForms | Description |
|---|---|
| Add New Assignment | Used to assign an employee to a position. This includes new hires and rehires. |
| Add New Faculty Contract | Used to create a new contract or update an existing faculty contract. Contracts pay faculty salary or contracted amounts within a specified date range. |
| Create a New Position | Used to create a new position for a department. |
| Hire or Re-Hire Employee | Used to hire or rehire an employee. |
| eForms | Description |
|---|---|
| Add / Change Additional Pay | Used to request payment outside an employee's base salary, or to cancel/change existing additional pay. Includes supplements and special assignments. |
| Change / Modify a Current Position | Used to change position attributes for a vacant or filled position (Reports To change, reclassification, reorganization, activating/inactivating in a position, transferring a position, etc.) |
| Leave of Absence Request | Used to place an employee on paid or unpaid leave (Academic Development Leave, Administrative Leave, Emergency Leave, etc.) |
| Position Funding Change | Used to update the funding source on a position. Funding may be split between multiple cost centers and/or projects. |
| Pay Rate/Salary Change | Used to process a salary change for an existing employee. |
| Report Leave of Absence (Faculty ONLY) | Used to report a faculty leave of absence. |
| Return from Leave of Absence | Used to return an employee an employee from paid or unpaid leave. |
| Transfer Within Institution | Used to transfer an employee from one position to another within the same department or institution with no break in service. |
| eForms | Description |
|---|---|
| Employee Retirement | Used for employees retiring from the University. If the employee has multiple positions, this form retires all job records. |
| Employee Termination | Used to end an employee's employment with the University. This form terminates all existing job records. |
| End of Assignment(s) | Used to end one or multiple assignments for an employee (student, non-tenured faculty, etc.). Should not be used to terminate employment. |
Utilize this form to submit requests for Office of Talent, Culture, and Engagement (TCE) data, encompassing new queries, specific information, audits, updating existing reports, monthly reports correction/update, and any other TCE-related data. To ensure timely and accurate processing of the request, provide clear details such as the type, date range, and purpose of the request.
Departments can request data encompassing new queries, specific information, audits, updating existing reports, monthly reports correction/update, and other TCE-related data.
*Requests involving confidential or sensitive information may require additional verification.
This information may already be available. Please check existing data queries.
The following guide covers the following processes that will be helpful for Admins and Supervisors:
- Workflow Approvals Overview - Managing eForm Approvals
- ProCard Approvals - Reconciling Payroll Transactions
- SAHARA Account Reconciliation - Commitment Control Overview
- Grant Management - Resources and Contracts
In UTShare, the “Reports To” value is critical to accurate supervisory relationships. It affects absence approvals, performance evaluations, supervisor training requirements, and manager access to training reports. Keeping this information accurate ensures automated workflows, reliable data, and eliminates tracking outside UTShare.
Who Is the “Reports To”?
How to Change the “Reports To”
