MavJourney Onboarding Hub

Timekeeping Overview:

Timekeeping is managed through UTShare, Timekeeping and Absence Management Module, and is our central hub for managing time collection, leave requests, and workforce scheduling. On or after your first day, you’ll be enrolled in the Timekeeping Canvas course tailored for your role. 

What Timekeeping Covers:

• Clocking In/Out:  Record your work shifts.
• Reporting Hours:  Review and report hours worked.
• Leave Requests:  Submit requests for time off.

Actions Based on Employee Classification:

• Administrative and Professionals (A&P) - Exempt Monthly:  Request Leave
• Classified Exempt - Monthly:  Vacation, Sick, Hours Entry, Straight Time
• Classified Non-Exempt - Monthly/Semi-Monthly:  Vacation, Sick, Hours Entry, Straight Time, Overtime
• Casual (Hourly) - Temp/Non-Exempt:  Hours Entry

Steps to Get Started:

1. Access Canvas: Go to MyApps and select the Canvas app. You will find the Timekeeping Training course on your dashboard.

2. Review Training Guide: Familiarize yourself with Timekeeping using the training guide - https://resources.uta.edu/business-affairs/training/utshare-hr.php

All new employees must complete compliance training to understand key institutional policies, procedures, and federal and state regulations. This training is essential for ensuring that your faculty and staff are well-informed and equipped to uphold the standards of a state institution like UTA as we strive to be a leading urban research university. Your knowledge and adherence to these laws, policies, and regulations are vital to our collective success.

Important Details:

• Compliance training must be completed within 30 days of your start date and renewed annually.
• You will receive an email when your training is ready, usually 1-2 weeks after your start date. This email will provide the deadline for completing the training.
• Look out for an email from the Compliance Training Coordinator or access training directly through the link below:

For more information, please visit the University Compliance Services website.

This Canvas class, designed for new employees at UTA!

In this engaging course, participants will explore the rich history and leadership of the university, gain an understanding of UTA's mission and values, and discover essential campus resources and partners.

The objectives covered include:

• Library Services
• Information Technologies
• Compliance Services
• Benefits and Wellness
• UTA Police
• Employee Engagement initiatives

Enroll now to build a strong foundation for your journey at UTA and connect with the community around you!

SAP Concur is the business expense solution that UTA uses for:

• Travel Requests
• Expense Reports (Both Travel and Non-Travel)
• Booking Travel via Collegiate Travel Planners
• ProCard Statement Reconciliation.

UTA Travel Card and Procurement Card transactions, along with all documentation for Travel and Non-Travel reimbursements, must be reconciled through the Concur system.

What makes higher education different from other types of organizations and industries? This session provides basic information about working in an institution of higher education with the goal to help you be successful in the unique environment.

Objectives: Participants will distinguish how higher education differs from the corporate world and define common higher education terms and how they apply to faculty and staff.

Collaboration begins with each of us. Inspiring team members to contribute their skills and expertise to the overall team goals rather than individual silos. This class will provide you with tools to become a “silo-buster.”

Objectives: Participants will identify the keys to building a collaborative environment by recognizing the unique skills of others to build a stronger and effective team. They will demonstrate specific actions in a group project that promote the benefits of collaboration. 

In this course, you will learn customer service techniques including working with challenging clients, putting customers first, and making customers feel welcome. 

Objectives: To enhance customer service skills and establish norms for phone, email, and face-to-face interactions with customers.

This class is designed to give a general overview of Teams features, including channels, chat, document sharing, screen sharing, meetings (scheduling, options, settings), recordings, and best practices. 

This class is not dedicated to using Teams for Teaching, this is Teams for everyday use. 

This class is being taught completely online through the Teams platform. 

This is a class for new staff to learn about UTShare -- what it is, what it does, and some tips and tricks for making use of it. This is an ideal course for new employees who are unfamiliar with UTShare, our integrated finance and HR system. 

Target Audience: Administrative and Support Staff Responsible new to the university who are looking for an overview and introduction to UTShare

Adobe Sign is an online platform used to route documents for signature. This training covers the basics of using Adobe Sign such as, importing documents, adding form fields, sending out documents, saving documents as templates, and creating workflows.

Note - Training and a license are not required for users who will only be signing documents. Training and a license are required for document creators/ originators.

Target Audience:  Administrative and Support staff who need to request electronic signatures via a web platform.