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Student Services

Enrollment Verification

The University of Texas at Arlington has authorized the National Student Clearinghouse to provide enrollment verification services to students at no cost.

If you are currently enrolled as a student at UT Arlington, you may print your own Enrollment Verification Certificate. To obtain this, do the following:

  • Log into MyMav
  • Click on "Request Enrollment Verification" in the Academics section of your Student Center to access the National Student Clearinghouse website.

There, in addition to printing your enrollment certificate, you can also:

  • View your enrollment information on file with the Clearinghouse.
  • View the student loan deferment notifications that the Clearinghouse has provided to your loan holders (lenders and guarantors).
  • View the proof(s) of enrollment that the Clearinghouse has provided to your health insurers and other providers of student services or products.
  • View other information about your student loans.

WHAT IS AN ENROLLMENT VERIFICATION?

An Enrollment Verification is an official document that contains your enrollment information at UT Arlington for a semester. We can provide enrollment verifications for up to 3 semesters, if you need more than 3 semesters verified you must order an official transcript for $10.00.  We cannot verify enrollment at other institutions.

If for some reason the agency to which you are sending your Enrollment Verification will not accept a verification from the National Student Clearinghouse, you may place a request with our office, which can be done online or in person. However, the typical time required to generate these is 5-10 business days.

An enrollment verification letter includes the following information:

  • The semester begin/end dates
  • Your career level (Undergraduate/Graduate)
  • Your enrollment status
  • Letters of intent will include a note that states the enrolled courses cannot be verified until after census date for the term

WHICH VERIFICATION IS RIGHT FOR ME?

When can I request this? How long will it take to process? Requirements
Enrollment Verification This can be requested AFTER census date of the current term

 Self-Service: Instant if requested through MyMav Student Center

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
Letter of Intent This can be requested BEFORE census date of the current term

 

Self-Service: Instant if requested through MyMav Student Center

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
Letter of Non-Attendance

This can be requested AFTER census date of the current term

                    -----OR-----

This can be requested for student's who have NEVER attended the University

In-Person: 5-10 business days 

Online:5-10 business days through MachForm 

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
Letter of Withdrawal

This can be requested for student's who have attended the University that have been "Discontinued" 

                     -----OR-----

This can be requested for the current term if there has been no enrollment AFTER the census date 

In-Person: 5-10 business days 

Online: 5-10 business days through MachForm (use comment box to request withdrawal) 

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
In-School Loan Deferment

This can be requested if you are enrolled AT LEAST half-time for the current term

In-Person: 5-10 business days 

Online: 5-10 business days through MachForm

  • Government issued photo ID/ UTA student ID
  • Handwritten signature (electronic signatures are not accepted)
  • Complete the student/parent borrower's section in its entirety 
  • DO NOT WRITE in the school's section
You may request multiple enrollment verifications by using the comment section on the form, however, only ONE method of delivery will be honored per request. All communication will be sent to your UTA student e-mail unless otherwise noted at the discretion of the Office of Records. 

For students requesting another individual to pick up their completed letter, please submit the Document Pickup Authorization form online. You will need to upload a copy of your valid government issued photo ID. No selfies, please.

*The person picking up your letter will also be asked to show their valid government issued photo ID for verification purposes.


dynamic dated enrollment

If you are an Accelerated Online Program student (Nursing, Education, Business, Public Health, or Public Administration) or the Finish@UT Programs; your Census dates will vary by course start date, you can see your Census Dates here.  

Student must be enrolled at least half-time at the start of their course. For example, if a student is classified as half-time for the entire term with start dates of August 18th and September 20th; the enrollment request will not be processed until AFTER the September 20th census date. At that time, the student will have met the half-time status. 

LOAN DEFERMENT FOR ALL UTOC PROGRAMS:

If you are a UT Arlington Home student taking UTOC courses at other UT System schools, the courses that you are registered for at those campuses will show on your MyMAV Student Center as the Census Date nears. National Student Clearinghouse will receive your official enrollment status after the Census date for the current term. If your information does not show in National Student Clearinghouse after the census date has passed, please follow these procedures choose the loan deferment MachForm listed in the above section. 

Please remember that you must have registered for the course(s) via the TIS System (submitted a registration request on the TIS system and it was approved by your advisor and the Registrar's Office) in order for the course to count towards your enrollment status.

If you are a UT Arlington Host student, please contact the Registrar’s Office at your Home Campus.

HOW DOES UT ARLINGTON DEFINE ENROLLMENT STATUS?

SPRING (REGULAR SESSION), FALL (REGULAR SESSION), DYNAMIC DATED SESSION, SUMMER 11-WEEKS, SUMMER FIVE WEEKS I, & SUMMER FIVE WEEKS II

Student Type

Full Time

Three Quarter Time

Half-Time

Less than Half-Time

Undergraduate

12+

9-11

6-8

1-5

Graduate

9+

N/A

5-8

1-4

Graduate Nursing ONLY

6+

N/A

3-5

1-2

INTERSESSIONS (SUMMER & WINTER)

Student Type

Full Time

Half-Time

Less than Half-Time

Undergraduate

-

-

3 or less

Graduate

-

-

3 or less

Graduate Nursing ONLY

3+

2 or less

TOTAL TERM HOURS OF TWO OR MORE COMBINED SESSIONS WITHIN A SINGLE TERM

Student Type

Full Time

Three Quarter Time

Half-Time

Less than Half-Time

Undergraduate

12+

9-11

6-9

1-5

Graduate

9+

N/A

5-8

1-4

Graduate Nursing ONLY

6+

N/A

3-5

1-2