• Scholarships awarded to students by the School of Social Work
• Student organizations (existing and new proposals)
• The Professional Standards process and whether a referral is warranted

• Course assignments and scheduling
• Teaching and Instruction (e.g., posting grades, teaching modalities, classroom assignments, challenges in the classroom).
• Master Syllabi and Master Course Shells
• Academic integrity concerns
• Inquiries or concerns about adjunct faculty
• Canvas and QuestionPro issues not resolved through helpdesk
• Ideas for instructional training needs and SWEEP topics
• Additions to the Academic Affairs Newsletter (distributed to faculty, staff, and adjunct instructors)

• MSW curriculum
• Graduate certificates
• Dual Degrees
• MSW Thesis Requirements
• Graduate Student Leader program
• Independent study requirements
• New graduate course proposals

• BSW and BSSUT curriculum
• Diversity Certificate
• Undergraduate Thesis Requirements
• Undergraduate Incompletes
• New undergraduate course proposals
• Additions to the undergraduate student newsletter

• Graduate course incompletes
• Additions to the MSW student newsletter
• Readmission to the MSW program
• MSW Orientations
• LOA (Leave of Absence)
• Program Preference/Official Welcome Letter
• Final Master's Examination Report
• Petitions/Change of Program

This form for questions and assistance with:

• A student who is failing your course
• A student with low attendance
• A student who is unresponsive to direct outreach emails
• A student who has a health or mental health issue
• A student who has experienced a personal crisis such as a death in the family
• A student who has experienced a sudden financial crisis such as loss of job, homelessness, natural disaster 
• A student who wants to withdraw from your course

• Assisting an organization in becoming an affiliated field placement site
• Requesting a field intern for a specific project
• InPlace training and issues 
• Midterm and final field evaluations

• BSW or BSSUT Orientation or Major Transition
• Declaring minors

• The PhD Newsletter (distributed to faculty, staff, and adjunct instructors)
• Degree Plans
• PhD Admissions Information Sessions
• Apply to Graduate information
• ORFA Writing Groups
• PhD Graduation processes
• Notices of Intent to submit a grant (NOI form)

• GRA/GTA Funding letters & Assignments
• Grant Proposal Deadlines
• Issues about university and school level policies affecting faculty and use of research funds
• Advice on grants and external funding opportunities
• Graduate Assistantships, Fellowships and research positions available for students
• Grant budgets and fulfilling funder requirements
• University research compliance issues and post award spending issues

• Interest in the PhD Program  (https://www.uta.edu/academics/schools-colleges/social-work/programs/phd )
• Admissions to the PhD Program  (https://www.uta.edu/academics/schools-colleges/social-work/admissions/phd)
• Readmission to the PhD program 
• Updates/Submissions to/for the PhD website
• Course Directives
• GMAPs
• Business Cards for PhD students
• PhD Students mailboxes
• Grant Proposal Deadlines/NOIs
• Communication with university Preaward office
• Reimbursement for pre-approved student conference travel
• Dissertation Defense Report form
• Dissertation Consultation Form
• Dissertation Tutorial Policy form
• Diagnostic Committee form
• Comprehensive Specialty Exam Policy form
• Leave of Absence form
• Milestone Agreement form
• Petition to Withdraw from classes/university
• Dismissal/Removal from Program Form
• Advisement Registration Form
• Degree verification (MyMav)
• Exit Surveys
• Graduation Deadline Exception Form
• Academic Holds/Permissions
• Course Directives/Waivers/Student Exceptions
• Swapping Classes
• Override Restrictions
• Class Roll Adjustments/Grade Changes/Justification
• Dropping/Adding students in courses

• How do I schedule and request support for an SSW-related event? Please complete the online Special Event Request Form (ask that you submit the form at least four weeks in advance of the proposed date/timeframe of the event).
• How do I request support to produce flyer, brochure, pamphlets for School of Social Work event, program or sponsorship and to verify compliance with UTA identity branding requirements? Send requests to SSWSpecialEvents@uta.edu.
• How do I submit a request for SSW to co-sponsor a community outreach event, initiative or organization? Send requests to SSWSpecialEvents@uta.edu.
• How do I request posting something to SSW Social Media platforms for promoting an event or recognition? Send requests to SSWSpecialEvents@uta.edu.
• For more information on services provided for events and marketing, go to the following webpage – https://www.uta.edu/academics/schools-colleges/social-work/about/communications-and-outreach
• The link to the online Special Events Form can also be found on the SSW Administrative Resources webpage under Communications & Community Outreach – https://resources.uta.edu/social-work/administrative-resources/index.php

• PLEASE FILL OUT THIS PHOTO RELEASE/CONSENT FORM PRIOR TO ANY TYPE OF SERVICE THE SCHOOL OF SOCIAL WORK DIGITAL PRODUCTION AND SIMULATION STUDIO WILL BE PROVIDING:  Media Release Form

• How do I request a video to be produced for a recent achievement, recognition, research, classroom lecture presentation or clinical practice training or activity? Submit request with information to socialworknews@uta.edu.
• How do I reserve time to have my official studio photo taken (headshots, full-shot, in-studio and outside scenes)? Submit request to Studio Booking link (Portraits).
• How do I reserve time using the SSW studio for video recording, editing and production with support from the Communications Assistant? Submit request to Studio Booking link (Videography Work).
• How do I request videography or photography coverage for a School of Social Work-related project, event or initiative? Submit request with information to socialworknews@uta.edu.
• How do I request an item to be included in the monthly Video News Update (audience primarily current and prospective students)? Submit request with information and details to socialworknews@uta.edu.
• I want to participate in the next monthly video talk show (called Courtyard Conversations) to discuss my research, current news topic, teaching innovation, clinical practice evidence-based technique or Social Work-related project/advocacy (promoting social justice).Submit request with information to socialworknews@uta.edu.
• For more Information on SSW Studio services provided – https://www.uta.edu/academics/schools-colleges/social-work/about/communications-and-outreach
• For more information about SSW Communications, visit our webpage to see recent news stories, videos and photos - https://www.uta.edu/academics/schools-colleges/social-work/news

• To book a time slot in our School of Social Work Digital Production and Simulation Studio, please schedule using the following link:

  • Studio Booking link (Portraits)
  • Studio Booking link (Videography Work)

• How do I request a news/feature story or news release be written on a recent achievement/recognition or to promote something related to SSW? Submit request with the information to socialworknews@uta.edu (with pertinent information such as the formal name of the award, grant, recognition, achievement, or research published date conferred, entity providing the grant, recognition, or publication with agency contact name, phone number or email).
• I received a media/reporter inquiry and/or request for an interview. What do I do? Submit name of reporter, media outlet, phone number for the outlet, nature of the proposed story and reporter’s deadline to socialworknews@uta.edu.
• Something should be changed/corrected on SSW Communications webpages or news stories. What should I do? Submit recommended changes to content on the communications webpages and news stories tosocialworknews@uta.edu and then our office will connect with the SSW Web Develop for updating.
• How do I receive media relations training or assistance? Submit request to socialworknews@uta.edu.
• How do I request an item to be included in the next edition of the SSW e-newsletter (audience primarily alumni, stakeholders, current and prospective students, faculty and staff)? Submit request with information/details to socialworknews@uta.edu.
• For more information about SSW Communications, visit our webpage to see recent news stories, videos and photos - https://www.uta.edu/academics/schools-colleges/social-work/news

• I have questions about admissions policies and procedures, concerns about an applicant/prospective student or would like to attend a recruiting event or participate in an admissions information session. Who should I contact? Contact Darlene Santee – santeed@uta.edu. 
• I see something should be changed/corrected on the SSW Admissions webpages. What do I do? Submit recommended changes to content on SSW admissions webpages to santeed@uta.edu or SSWAdmissions@uta.edu and then we will connect with the SSW Web Developer for updating.
• I would like to schedule a special recruiting event, admissions information session or have an SSW admissions counselor speak to my class, agency or organization.  Contact Darlene Santee – santeed@uta.edu or SSWAdmissions@uta.edu.
• For a prospective student interested in the MSW program or SSW Graduate Certificates please direct them to Leslie Reyna – leslie.reyna@uta.edu – 817-272-1475 - and advise them to complete an online Interest Form or sign-up for an Admissions Information Session. Prospective students can also go to our website for Live-Chat with an SSW Admissions Counselor, weekdays – regular work hours.
•  For a prospective student interested in the BSW, BSSUT and SSW minors programs please direct them to Shereeta Jones – shereeta.jones@uta.edu – 817-272-9488 and advise them to complete an online Interest Form or sign-up for an Admissions Information Session. Prospective students can also go to our website for Live-Chat with an SSW Admissions Counselor, weekdays - regular work hours.
• If needing assistance with other Admissions related issues, you can also email the SSW Admissions General email box – SSWAdmissions@uta.edu  or call the main office phone number – 817-272-1044 to reach Dolores Bevins. SSW PhD admissions concerns should be directed to the PhD Program Director’s office.
• For more information about SSW Admissions, go to the following  webpage - https://www.uta.edu/academics/schools-colleges/social-work/admissions

Login to UTShare - Employee Self Service to update your address, phone number and other information and whether you want the information published in the university directory. How to use UT Direct?

• SSW Faculty Workload Policy
• UTA Faculty Workload Policy
• Guidelines for Promotion to Full Professor
• Guidelines for Retention, Tenure and Promotion to Associate Professor
• Guidelines for Promotion for Non-Tenure Tracked Faculty
• Visiting Scholars
• Allowable Costs Policy on Grants and Contracts
• Bylaws
• School of Social Work Principles of Community

Program the following phone numbers on your Mobile device to use in case of emergency:

1. UT Arlington Police, Emergency 817-272-3003
2. UT Arlington Police, Non-Emergency 817-272-3381
3. Emergency Information and Inclement Weather Hotline 866-258-4913

Click here to access a printer friendly version of the SSW Emergency Contacts List

Go to this page to find the policy on Faculty Development Leave and click here to access the Online Proposal Submission System.

Go to this page to find work/life balance related policies and procedures on the Office of Human Resources website.

Go to this page to access the Office of Human Resources New Employee Checklist to assist in your first month as a UTA employee. This document provides a SSW specific New Employee Checklist to assist in your first week with the SSW.

Go to this page to view the organizational structure of the School of Social Work.

Review useful resources for retirees on the Office of Human Resources website.

Download this form to request vacation, planned sick, funeral leave, comp time or any other time off. Submit to your Supervisor for approval. The UTA policy for leave can be located here http://www.uta.edu/policy/procedure.

Contact UTA Human Resources at 817-272-5554 and complete this form to request Family and Medical Leave.

Review the Title IX Policy here.

Login to UTShare - Employee Self Service to obtain a copy of your monthly earning statement similar to your paper check stub.

W-4 Form Login to UTShare - Employee Self Service to update pay-check information such as number of exemptions, bank for direct deposit, etc.

W-2 Form Login to UTShare - Employee Self Service to obtain a copy of your W-2 form.

After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out the information you want on your business cards. When the form is completed and returned, Gina will process the business cards, door plates, and name badge request.

After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out your copier code choice. When the form is completed and returned, Gina will process your copier code request.

Login to MyMav to view your assigned classroom. Please note, not all Social Work courses are located in the SSW Complex. If you need technical support in your classroom, please call 817-272-1449.

Outgoing Mail: SSW employees can drop off their mail in the appropriate cabinet in the A201 lounge.

Incoming Mail: The Dean’s Administrative Office distributes all incoming mail to the appropriate department or personal mailbox in the A201 lounge.

Packages: Any packages received will be stored in the A211 copier room and an email notification will be sent for the appropriate party to pick up at their earliest convenience.

The SSW letterhead and envelopes should only be used for official school business. Printed letterhead can be found in the supply room in the Dean’s Suite copy room.

To submit an online request for a guest parking pass to the Dean’s Administrative Office at least two business days in advance.

The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition. Records and Information Management (Procedure 13-5) describes the RIM program and provides instructions and resources for applying records management practices to university records.

Records Management and Retention (Policy GA-LA-PO2) details the purpose for retention and provides instructions and resources for complying with retention policies provided by the government and the UT System.

All official records (paper, microform, electronic, or any other media) will be retained for the minimum periods stated in the Records Retention Schedule. After this specified period of time, official records must be disposed of in a manner that is consistent with prescribed records and information management guidelines and procedures. Once the retention period has ended, complete the form and forward all records to the Dean’s Administrative Office for review.

Submit this form at least three business days in advance to reserve a room for your next meeting/event.

Review the policy for department equipment replacement and upgrade guidelines set forth by UTA.

This guide provides information to new faculty members about the SSW standards of practice for technology equipment, software, and hardware.

Please complete the "Equipment Removal Form" at this link for any SSW equipment that will be taken off campus for work purposes.

All media/software purchase(s) require pre-approval. To request approval, please go to: https://uta.service-now.com/selfservice/.

If you have any questions on how to complete the form, please email our SSW IT at sswit@uta.edu. You can also review the Software Review and Approval Process.

In order to maintain compliance with all Federal, State and UT System regulations regarding accessibility and data security, a process has been established by the Office of Information Technology and the Information Security Office to ensure all software, cloud-based tools and applications, and on-line databases accessed by faculty, staff or students are reviewed and adhere to these requirements. Follow this link for directions on how to proceed with your review when needed.

Go to this page to review all UTA IT forms, policies, and procedures.

The Information Security Office fosters best practices for preventing unauthorized access or changes to information or information systems and ensures that both are available to individuals who have a need-to-know.

Send an email to john.sevierjr@uta.edu and Cc neldalawson@uta.edu with the following information:

1. Webpage URL (Ex.  https://www.uta.edu/academics/schools-colleges/social-work/programs/msw )
2. Attach any documents, pictures and external links that needs to be modified or added to webpage.
3. Updated verbiage that needs to be posted to webpage.  Please spell check information
4. Identify the location on the webpage that needs to be modified, or if something needs to be added, where on the webpage you would like for it to be posted.

• Travel Request/Reimbursements
• Voucher Processing (PO & Non-PO)
• eForms Processing (i.e., adding/editing personnel information into Payroll system)
• Invoice Processing/Payables
• Processing of Scholarship request
• Processing all facility Key request
• ProCard Purchases and Documentation
• Concerns/Questions about Adjunct/Summer Pay
• Currently responsible for Vacation/Sick Leave Reporting (note: in future this will be handled systematically via TimeKeeper)
• Handles Deposits and Petty Cash

• Assessment measures related to Council of Social Work Education (CSWE) Reaffirmation of Accreditation. Currently these include the Social Work Education Assessment Project (SWEAP), the Final Field Evaluation, and the Integrative Seminar Assessment.
• Assessment plans, results of assessment activities, and improvement reports related to our SSW University Effectiveness Plan (UEP).
• Requests for information for UTA/SSW datasets (e.g., Enrollment, Persistence, Retention, Course Success Rates, Graduation Rates, etc.) and the development of descriptive summary reports.

• Grant budget proposal and justification
• Payments and reimbursements for grant related activity
• Tracking and reporting on grant expenditures and balances
• Annual payroll certification for PIs
• Grant related audits and processes
• Liaison for PI and Post-Award/Grant Accounting
• Closeout for final financial grant report